7.1. Overview of contract award and issuance of standing offers and supply arrangements

Attention! As the transition to CanadaBuys is ongoing, Supply Manual references to ABE are to be interpreted as a generic system reference only. Users of the SAP Ariba environment should adapt their activities accordingly.

Buyers are advised to consult the tools available on CanadaBuys for guidance and procedures on completing procurement transactions in the SAP Ariba environment.

  1. This chapter describes the process of contract award to a successful bidder, as well as the issuing of the authorization to use a standing offer (SO) or a supply arrangement (SA) received from a successful offeror or supplier. It also provides general instructions for release of information to the public about the results of the bid solicitation.
  2. Before award/issuance of the document, the contracting officer must ensure that the following elements have been appropriately addressed:
    1. industrial security requirements (see 3.55 Industrial Security Requirements (Personnel or Organization) and 5.15 Verifying Compliance with Security Requirements);
    2. vendor performance corrective measures (see 8.180 Vendor Performance Policy);
    3. supplier financial capability or financial security (see 5.60 Financial Capabilities of Contractor);
    4. award/issuance is in accordance with the approval obtained and any exceptions to internal approval authorities (see article 1.1. of Annex 6.4.1: Approval Authorities and Additional Signing Authorities in Support of Clients' Programs Only - Other than for Canadian Commercial Corporation);
    5. Integrity Provisions (see 5.16 Integrity Compliance);
    6. Federal Contractors Program for Employment Equity (see Annex 5.1 Federal Contractors Program for Employment Equity).
  3. Electronic Signatures: When awarding a contract or issuing a standing offer or supply arrangement, the contracting officer may choose to electronically sign the front page of the document using their MyKey (or a Public Key Infrastructure [PKI] certificate) to self-authenticate. The contracting officer must save the completed document outside of the Automated Buyer Environment (ABE) as a PDF document. The contracting officer can then electronically sign the document using Adobe Acrobat or another PDF writer software after being prompted to self-authenticate using their MyKey (or a PKI certificate).