7.1. Overview of contract award and issuance of standing offers and supply arrangements
- This chapter describes the process of contract award to a successful bidder, as well as the issuing of the authorization to use a standing offer (SO) or a supply arrangement (SA) received from a successful offeror or supplier. It also provides general instructions for release of information to the public about the results of the bid solicitation.
- Before award/issuance of the document, the contracting officer must ensure that the following elements have been appropriately addressed:
- industrial security requirements (see 3.55 Industrial Security Requirements (Personnel or Organization) and 5.15 Verifying Compliance with Security Requirements);
- vendor performance corrective measures (see 8.180 Vendor Performance Policy);
- supplier financial capability or financial security (see 5.60 Financial Capabilities of Contractor);
- award/issuance is in accordance with the approval obtained and any exceptions to internal approval authorities (see article 1.1. of Annex 6.4.1: Approval Authorities and Additional Signing Authorities in Support of Clients' Programs Only - Other than for Canadian Commercial Corporation);
- Integrity Provisions (see 5.16 Integrity Compliance);
- Federal Contractors Program for Employment Equity (see Annex 5.1 Federal Contractors Program for Employment Equity).
- Electronic Signatures: When awarding a contract or issuing a standing offer or supply arrangement, the contracting officer may choose to electronically sign the front page of the document using their MyKey (or a Public Key Infrastructure [PKI] certificate) to self-authenticate. The contracting officer must save the completed document outside of the Automated Buyer Environment (ABE) as a PDF document. The contracting officer can then electronically sign the document using Adobe Acrobat or another PDF writer software after being prompted to self-authenticate using their MyKey (or a PKI certificate).