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Public Services and Procurement Canada

4.10.25.5. International trade agreements and use of supply arrangements

  1. Requests for Supply Arrangements (RFSAs) subject to international trade agreements must be published at least once a year on Government Electronic Tendering Service (GETS) and made available continuously on GETS. Notices for RFSAs subject to international trade agreements must include the following components:
    1. a description of the goods or services, or categories of goods and services, for which the RFSA may be used;
    2. the conditions for participation/criteria to be satisfied by suppliers for inclusion on the list;
    3. the methods the procuring entity will use to verify that a supplier satisfies the conditions;
    4. the name and address of the procuring entity, and any other information necessary to contact the entity and obtain all relevant documents relating to the list;
    5. the period of validity of the list and the means for its renewal or termination, or where the period of validity is not provided, an indication of the method by which notice will be given of the termination of use of the list;
    6. an indication of which trade agreements apply to the RFSA.

    If one or more international trade agreements apply, the RFSA must be posted for at least 25 calendar days before any bid solicitation(s) under the resulting Supply Arrangement can close. If a state of urgency that is duly substantiated by the procuring entity renders this time impracticable, this time period may be reduced to no less than 10 days.

    Suppliers must be allowed to apply for qualification at any time, and all qualified suppliers must be included on the SA within a reasonably short time.

    For information on determining whether or not international trade agreements apply to a RFSA, see 3.50.5 Applicability of trade agreements to standing offers and supply arrangements.

  2. For bid solicitations and proposed contracts under a supply arrangement (SA), the following applies:
    1. Where the estimated value of a proposed contract under the SA is below the applicable trade agreement thresholds, those agreements do not apply.
    2. Where the estimated value of a proposed contract under the SA is equal to or above the applicable trade agreement thresholds, those agreements apply to the bid solicitation.
    3. Where one or more of the international trade agreements apply to a bid solicitation under a SA, a Notice of Proposed Procurement (NPP) must be published on GETS. If a supplier that is not included on the SA requests to participate in the bid solicitation under the SA, they must be able to apply for qualification. If qualified, the supplier must be included on the SA within a reasonable period of time and be allowed to participate in the bid solicitation in question. However, after bid closing, the contracting officer does not have to delay the contract award process in order to allow a supplier to go through the qualification process.
      For information on determining the solicitation period of bid solicitations under SAs, see 4.75.5 Determining the solicitation period.