4.10.20.1. Standing Offer Procedures
Attention! As the transition to CanadaBuys is ongoing, Supply Manual references to ABE are to be interpreted as a generic system reference only. Users of the SAP Ariba environment should adapt their activities accordingly.
Buyers are advised to consult the tools available on CanadaBuys for guidance and procedures on completing procurement transactions in the SAP Ariba environment.
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- Call-up Limits: A call-up issued against a standing offer constitutes an individual contract and Treasury Board (TB) contracting limits apply. Contracting officers will set the maximum call-up limit for identified users in the standing offer document using Appendix A – Contracting Approvals of the Directive on the Management of Procurement as a guide. However, PWGSC has the authority to further limit the value of individual call-ups.
- Financial Limitation: The inclusion of a limitation of expenditure in standing offers is optional. The standing offer authority will determine, if applicable, the need for inclusion of a limit on the basis of the type of standing offer (Master or Individual), the degree of control over total expenditures and the needs of the client department(s). SACC Manual clause M4506C may apply.
- Identified Users: The identified users authorized to make call-ups against standing offers could include any government department, agency or Crown corporation listed in Schedule I, Schedule I.1, Schedule II, Schedule III of the Financial Administration Act. See SACC Manual RFSO template, Part 7A, article 7.7.
- Standing Offers Reporting: The standing offer authority may indicate in the standing offer the reporting requirement for the offeror, and/or the client department, as applicable. In such case, the standing offer must indicate the time frame within which each report must be submitted following the reporting period. See SACC Manual clause M7010C. See also 8.75.1 Reporting for Standing Offers and Supply Arrangements for more details on reporting.