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2.60. Requisition review

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  1. Contracting officers must review all requisitions for completeness in accordance with Annex 2.1 Requisition Review before procurement action can proceed.
  2. Issues must be resolved through consultation between the client and the contracting officer. Example of issues are as follows:
    1. if a requirement is not clearly defined, then the client must be encouraged and helped to define the objectives and the performance criteria to be met. The client must be encouraged to use generic or performance specifications;
    2. any unreasonable delivery requirements or unrealistic delivery dates should be discussed;
    3. if the sole source justification provided by the client is inadequate, then the contracting officer should seek further justification. If the request cannot be substantiated to the satisfaction of the contracting officer, then the contracting officer must advise the client that the procurement will be competed;
    4. for justified sole source requirements, the contracting officer should work with the client to develop responses to Annex 3.1 Treasury Board Questions for Sole Source. For more information on this process, see 3.15 Non-competitive Contracting Process; and
    5. if accessibility has not been considered, the client must be made aware of their obligation to consider accessibility and to complete a justification form if accessibility criteria are not included. The contracting officer should provide any relevant tools and guidance on accessible procurement to the client as needed. For more information, refer to Treasury Board Secretariat guidance, Ensuring Accessibility via Public ProcurementThe information is only accessible to federal government department and agency employees., or the web page of the Office of Public Service AccessibilityThe information is only accessible to federal government department and agency employees.. Please visit YouTube for informational videos on the Accessible Canada Act and meaningful consideration of accessibility in procurement.