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2.50. Industrial Security Requirements

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2.50.1 Security and requisitions

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  1. All requisitions and requisition amendments for contracts, standing offers or supply arrangements that contain a security requirement must include a Security Requirements Check List (SRCL) (form TBS/SCT 350-103) and associated security guides/documents with the security clauses provided to the client by the Canadian Industrial Security Directorate (CISD). Some clients have an agreement with CISD with separate instruction. Please refer to Annex 1.3 Canadian Border Services Agency (CBSA) - Security Requirements when Public Works and Government Services Canada (PWGSC) does the procurement for requirements from CBSA.
  2. The security section of all requisitions received by PWGSC on form PWGSC-TPSGC 9200The information is only accessible to federal government department and agency employees. must be completed by the client to indicate whether or not security provisions are included in the requirement.
  3. Note that the financial systems of some departments are not yet equipped to print this section. In such a case, contracting officers can accept the previous version of the requisition form PWGSC-TPSGC 9200The information is only accessible to federal government department and agency employees. from clients as long as certification against the wording of the new security section is provided, either by replicating the new security wording (see below) in the "Special Instructions" section of the requisition, or by providing it as a separate document.
    "Requisition No. __
    Security: __
    Does this requisition include security provisions?
    ( ) No ( ) Yes
    If yes, is a Security Requirement Check List (SRCL) required?
    ( ) No ( ) Yes
    If an SRCL is required, attach the properly completed and signed SRCL to this requisition. If an SRCL is not required, but the requisition does include security provisions, explain why in the requisition.
    The Undersigned certifies that this requisition, including any attached SRCL, accurately details the security provisions of this requirement.
    Signature (mandatory) __
    Date __"
  4. The contracting officer must ensure that the completed security certification is included on each procurement file when the requisition lacks a properly completed security block.

2.50.5 Security Requirements Check List (SRCL)

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  1. The client department may complete the SRCL, either electronically via the online security requirements checklist (SRCL) service or in hard copy using the form Security Requirements Check List (SRCL) (form TBS/SCT 350-103) (PDF, 383 KB) - (Help on File Formats). To use the online service register online or contact the Contract Security Program.
  2. The online service provided by the Canadian Industrial Security Directorate (CISD) allows client departments to complete the SRCL form on the Internet in a secure environment using a Smart form, which eliminates errors. With the online service, CISD can provide the security clauses to be included in the solicitation documents before receiving the signed hard copy of the SRCL, which expedites the process. Once CISD receives the E- SRCL, its turnaround time to provide the security clauses is 2 working days as opposed to 15 working days for the hard copy. The electronic process results in the reduction or elimination of errors, in this way, it enables the production of clauses in a more timely manner.
  3. For further information, see 1.65 Policy on Government Security, 3.55 Industrial Security Requirements (Personnel or Organization) and 4.30.10 Industrial Security in Contracts or contact CISD, being the organization responsible for security screenings and clearances for PWGSC procurements.
  4. Upon receiving the SRCL, which must be attached to any requisition submitted to PWGSC, CISD will provide the client department with the appropriate security clauses to be used in the solicitation. In all cases where clarification is required, CISD will contact the client department and the departmental security officer as required. Security clauses provided for a similar solicitation should never be used without the prior authorization of CISD.