Periodic Usage Reports - Supply Arrangement

Attention! We’ve Moved! The Supply Manual has moved to the CanadaBuys website. Check out the new landing page for the Supply Manual.

As part of the Acquisitions Program’s transformation agenda, PSPC is planning to archive and migrate the SACC manual to the CanadaBuys website. The SACC manual will continue to be available on the BuyandSell website to ensure continuity of service during this transition period. At this time, an initial version of the archived version of the SACC has been posted on CanadaBuys. We encourage you to go visit the site and get comfortable with the new format of the SACC at the following:

Archived - Standard Acquisition Clauses and Conditions Manual | CanadaBuys

We appreciate your continued feedback and cooperation during this transition.

Item Information

Remarks – Recommended Use of SACC Item

Use the following clause in supply arrangements when periodic usage reports are required from the supplier.

The supply arrangement authority must consult 8.75.1 of the Supply Manual for instructions on the reporting requirements. The reporting requirements must be detailed in an annex to the supply arrangement and must include the data to be reported on by the supplier.

The reporting periods and the number of calendar days by which each report must be submitted after the reporting period must be indicated in the clause.

The supply arrangement authority must ensure that the supplier fulfills all the reporting requirements detailed in the supply arrangement.

Legal text for SACC item

The Supplier must compile and maintain records on its provision of goods, services or both to the federal government under contracts resulting from the Supply Arrangement. This data must include all purchases, including those paid for by a Government of Canada Acquisition Card.

The Supplier must provide this data in accordance with the reporting requirements detailed in Annex "______". If some data is not available, the reason must be indicated. If no goods or services are provided during a given period, the Supplier must still provide a "NIL" report.

The data must be submitted on a _______ (insert "quarterly basis" or specify an alternate reporting period) to the Supply Arrangement Authority.

(If an alternate reporting period is required, delete the quarterly periods provided below and define the alternate reporting period.)

The quarterly reporting periods are defined as follows:

  • 1st quarter: April 1 to June 30;
  • 2nd quarter: July 1 to September 30;
  • 3rd quarter: October 1 to December 31;
  • 4th quarter: January 1 to March 31.

The data must be submitted to the Supply Arrangement Authority no later than ______ (insert number of days) calendar days after the end of the reporting period.