Invoicing Instructions

Attention! We’ve Moved! The Supply Manual has moved to the CanadaBuys website. Check out the new landing page for the Supply Manual.

As part of the Acquisitions Program’s transformation agenda, PSPC is planning to archive and migrate the SACC manual to the CanadaBuys website. The SACC manual will continue to be available on the BuyandSell website to ensure continuity of service during this transition period. At this time, an initial version of the archived version of the SACC has been posted on CanadaBuys. We encourage you to go visit the site and get comfortable with the new format of the SACC at the following:

Archived - Standard Acquisition Clauses and Conditions Manual | CanadaBuys

We appreciate your continued feedback and cooperation during this transition.

Legal text for SACC item

  1. The Contractor must submit invoices in accordance with the section entitled "Invoice Submission" of the general conditions. Invoices cannot be submitted until all work identified in the invoice is completed.
    Instruction to contracting officers: Use the following paragraph when invoices must be accompanied by supporting documents. The documents listed are examples only and must be revised to reflect the requirement. Delete this paragraph if no supporting documents are required.
    Each invoice must be supported by:
    1. a copy of time sheets to support the time claimed;
    2. a copy of the release document and any other documents as specified in the Contract;
    3. a copy of the invoices, receipts, vouchers for all direct expenses, and all travel and living expenses;
    4. a copy of the monthly progress report.
  2. Invoices must be distributed as follows:
    1. The original and one (1) copy must be forwarded to the address shown on page 1 of the Contract for certification and payment.
      OR
    2. The original and one (1) copy must be forwarded to the following address for certification and payment.
      ______________ (Insert the name of the organization)
      ______________ (Insert the address of the organization)
    3. One (1) copy must be forwarded to the Contracting Authority identified under the section entitled "Authorities" of the Contract.
    4. Instruction to contracting officers: Insert additional distribution as applicable. The following is an example.
      one (1) copy must be forwarded to the consignee.