Technical publications: Manuals — Contract

Attention! We’ve Moved! The Supply Manual has moved to the CanadaBuys website. Check out the new landing page for the Supply Manual.

Attention! As part of the Acquisitions Program’s transformation agenda, PSPC is planning to archive and migrate the SACC manual to the CanadaBuys website. The SACC manual will continue to be available on the BuyandSell website to ensure continuity of service during this transition period. At this time, an initial version of the archived version of the SACC has been posted on CanadaBuys. We encourage you to go visit the site and get comfortable with the new format of the SACC at the following:

Archived - Standard Acquisition Clauses and Conditions Manual | CanadaBuys

We appreciate your continued feedback and cooperation during this transition.

Attention! More information for suppliers. Read the news item with updates on the SACC and Contract Modernization Initiative.

Item Information

Remarks – Recommended Use of SACC Item

Use this clause in contracts for the Department of National Defence (DND) when a system or equipment is newly introduced in the Canadian Forces Supply System and when the corresponding technical publications for manuals are provided in accordance with DND specifications and standards.

Contracting officers must:
  1. insert only the applicable option(s) for the publications selected and indicate the delivery date for each publication in accordance with the bid of the successful bidder;
  2. indicate the prices in the basis of payment clause;
  3. identify the technical authority in the contract.

Legal text for SACC item

The Contractor must provide and clearly label all technical publications required for description, operation, installation, maintenance and repair of the deliverable end items as follows:

Bilingual publications

Option 1: Newly written manuals

The Contractor must provide the following publications in both English and French, in one of the following formats: side-by side, separate issues, separate joined, facing pages, or over and under. The selected format must be in full compliance with the latest issue of C-01-100-100/AG-006, Specification Writing, Format and Production of Technical Publications. The Contractor must deliver the newly written manuals to the __________ (insert "Technical" or "Procurement") Authority on or before _________ (insert the delivery date).

Option 2: Existing manuals

The Contractor must provide the following publications as existing commercial or foreign government off-the-shelf manuals, in both English and French, in side-by-side format, in full compliance with the latest issue of C-01-100-100/AG-005, Specification Acceptance of Commercial and Foreign Government Publications as Adopted Publications. The Contractor must deliver the existing manuals to the __________(insert "Technical" or "Procurement") Authority on or before _________ (insert the delivery date).

Option 3: Alternate format

The Contractor must provide the following publications in the format approved in writing by the Technical Authority, in both English and French. The format must be in full compliance with the latest issue of C-01-100-100/AG-005, Specification Acceptance of Commercial and Foreign Government Publications as Adopted Publications. The Contractor must deliver the publications in the approved alternate format to the __________ (insert "Technical" or "Procurement") Authority on or before _________ (insert the delivery date).

Unilingual publications

Option 1: Newly written manuals

The Contractor must provide the following publications in full compliance with the latest issue of C-01-100-100/AG-006, Specification Writing, Format and Production of Technical Publications. The Contractor must deliver the newly written manuals to the ______ (insert "Technical" or Procurement") Authority on or before _________(insert the delivery date).

Option 2: Existing manuals

The Contractor must provide the following publications as existing commercial or foreign government off-the-shelf manuals, in full compliance with the latest issue of C-01-100-100/AG-005, Specification Acceptance of Commercial and Foreign Government Publications as Adopted Publications. The Contractor must deliver the existing manuals to the __________ (insert "Technical" or "Procurement") Authority on or before _________ (insert the delivery date).

Right to translate and reproduce

The Contractor gives Canada the right to translate and reproduce, for government purposes, any or part of any publication provided under the Contract as existing unilingual commercial manuals.