ARCHIVED Debriefings and Regret Letters

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Item Information

Introduction

The purpose of Policy Notification (PN)-91 is to update the instructions to contracting officers on the process to notify unsuccessful bidders/offerors/suppliers and on providing them with debriefings, and on disclosure of information.

Background

These changes are a result of the review of government procurement practices performed by the Office of the Procurement Ombudsman (OPO). The OPO is an independent organization with a government-wide mandate defined in the Department of Public Works and Government Services Act. As part of its mandate, the OPO reviews the practices of departments for acquiring goods and services, to assess their fairness, openness and transparency, and make recommendations for the improvement of those practices. This review provided re commendations on how to improve the debriefing process based on feedback from suppliers and the procurement community.

Effective Date

This PN is effective immediately.

Revisions to the Current Policy

In accordance with the OPO recommendations, the instructions on providing debriefings have been revised to strengthen the relationship between suppliers and the government. The following significant changes are made to the procedures:

  1. Suppliers will be notified of their option to request a debriefing by including in each bid solicitation and Notice of Proposed Procurement information such as time constraints, procedures and the point of contact.
  2. Contracting officers will inform suppliers, upon their request only, of their options to use the Canadian International Trade Tribunal (CITT), OPO or other legal avenues should they be dissatisfied with the procurement process.
  3. Instructions provided to contracting officers on debriefings, as well as templates for regret letters.
  4. Instructions are now provided to contracting officers on the different options to provide debriefings to bidders/offerors/suppliers (i.e. written, telephone, or in person).
  5. Guidance on timelines is provided for the activities of requesting and giving debriefings, as well as for notifying bidders of cancelled solicitations.

The detailed revisions are contained in the following annexes:

Annex A: contains the changes to the Supply Manual (SM). The current SM procedures 5.177, 7B.180, 7D.467, 7F.705, 7F.719 are deleted and the instructions in this PN now apply.

Annex B : includes two samples of regret letters:

Annex 7.1: Samples of Letters of Regret

  • Appendix A: Regret Letter to Unsuccessful Bidders/Offerors/Suppliers – Responsive Bid/Offer/Arrangement
  • Appendix B: Regret Letter to Unsuccessful Bidders/Offerors/Suppliers – Non-responsive Bid/Offer/Arrangement

Annex C: includes changes, mainly by inserting pertinent information on "debriefings", done to Section 2, Templates, of the Standard Acquisition Clauses and Conditions Manual: 2T-LDV1, 2T-MED1, 2T-HIGH1, 2T-RFSO1 and 2T-RFSA1.

Contact Persons

For more information, contact Heather Bartlett, by phone at 819-956-0912 or by e-mail at: heather.bartlett@tpsgc-pwgsc.gc.ca; or Anne Gauthier, by phone at 819-956-1025 or by e-mail at: Anne.Gauthier2@tpsgc-pwgsc.gc.ca.

Annex A

Changes to the New Supply Manual

The numbering of the articles below follows the numbering of the new SM, to be released in January 2010.

Chapter 4 – Solicitation Process

4.10.15 Bid Solicitation

(2010-xx-xx)

  1. A bid solicitation may be used for low dollar value, medium and higher complexity requirements. It can be used when the bidder selection is based on price or best value. The standard instructions 2003 and 2004 of the Standard Acquisition Clauses and Conditions Manual must be used in bid solicitations for goods and/or services. The templates 2T-LDV1, 2T-MED1 and 2T-HIGH1 must be used when establishing a bid solicitation subject to the procedures outlined in 2T-PROC1.
  2. A Request for Proposal (RFP) is a form of bid solicitation for complex requirements and is used when the bidder selection is based on best value rather than on price alone. A RFP should be used when, owing to the nature of the requirement, suppliers are invited to propose a solution to a problem, requirement or objective, and the selection of the contractor is based on the effectiveness of the proposed solution.
  3. Bids must be evaluated and the successful supplier must be selected in accordance with specific criteria and procedures as set out in the bid solicitation.
  4. A bid solicitation can be used to solicit bids through public advertisement on GETS, through direct invitation of selected suppliers by means of a source list where permitted, or by invitation of one source only if conditions for a non-competitive process have been met.
  5. Responses to the bid solicitation may result in negotiations before contract award when the bid solicitation states the right to negotiate in accordance with the international trade agreements.
  6. The preparation of bids is often costly to suppliers. To keep the total cost down while ensuring freedom of access to suppliers, consideration should be given to soliciting bids in two steps.
    1. during the first step of this process, suppliers are requested to provide letters of interest and qualifications, from which a short list is developed. During the second step, suppliers on the short list are requested to submit detailed bids;
    2. suppliers not included on the short list are still able to request the bid solicitation and submit bids.
  7. Such a process might be appropriate where many suppliers are known. When doing a two-stage procurement, contracting officers must follow procedures required under North American Free Trade Agreement (NAFTA) and World Trade Organization Agreement on Government Procurement (WTO-AGP) for selective tendering.
  8. The bid solicitation should include, as a minimum, the following information:
    1. a clear definition of the requirement;
    2. bidder instructions;
    3. bid preparation instructions;
    4. clear evaluation procedures;
    5. certification requirements;
    6. security and financial requirements;
    7. validity of the bid;
    8. resulting contract clauses; and
    9. instructions informing bidders that they may request information about the results of the RFP and how their bid was evaluated. (See 7.40 for information to be included in debriefings.)
4.10.20 Request for Standing Offers

(2010-xx-xx)

  1. RFSO should include, as a minimum, the following information:
    1. a clear definition of the requirement and the period for making call-ups;
    2. information on the number of standing offers intended to be authorized for use;
    3. offer preparation instructions;
    4. clear evaluation criteria;
    5. clear evaluation procedures and basis of selection;
    6. instructions informing offerors that they may request information about the results of the RFSO and how their offer was evaluated. (See 7.40 for information to be included in debriefings.);
    7. clear ranking methodology where applicable;
    8. clear call-up procedure(s) including the method of allocating the work among multiple standing offers;
    9. a notice to offerors regarding disclosure of their unit prices (see SACC Manual general conditions 2005);
    10. conditions applicable to the RFSO;
    11. conditions applicable to the standing offer;
    12. resulting contract clauses applicable to ensuing call-ups; and
    13. the estimated utilization, whenever practical.
4.10.25 Request for Supply Arrangements

(2010-xx-xx)

  1. The RFSA should include, as a minimum, the following information:
    1. a clear definition of the requirement;
    2. supplier instructions;
    3. arrangement preparation instructions;
    4. clear evaluation procedures and basis of selection for the establishment of the list of qualified suppliers;
    5. certification requirements;
    6. conditions applicable to the supply arrangement, including the terms of the solicitation;
    7. resulting contract clauses applicable to any contract resulting from each solicitation; and
    8. instructions informing suppliers that they may request information about the results of the RFSA and how their offer was evaluated. (See 7.40 for information to be included in debriefings.)
4.75.15 Notice of Proposed Procurement

(2010-xx-xx)

  1. Notification that a solicitation opportunity is available occurs through the posting of a Notice of Proposed Procurement (NPP) on GETS.
  2. An NPP is a summary of the solicitation that briefly describes the requirement, and provides pertinent information that will assist suppliers to determine their interest in fulfilling the requirement and their ability to successfully meet any key conditions for participating. If applicable, contracting officers must indicate in the NPP which trade agreement or agreements apply or if Canadian content restrictions apply. (For example, solicitations may specify that the requirement has been set aside under the Procurement Strategy for Aboriginal Business or restricted to Canadian-based suppliers as a result of a National Security Exception. In these cases only aboriginal suppliers or Canadian-based suppliers respectively would be eligible to bid.)
  3. The NPP must indicate whether additional material will be sent or is available separately.
  4. Many procurement units have developed templates to assist contracting officers to develop NPPs. Contracting officers should consult with their managers to determine if templates are routinely used in their procurement unit.
  5. The NPP should advise the suppliers of their option to request a debriefing. For samples of suggested text, refer to the templates 2T-LDV1, 2T-MED1, 2T-HIGH1, 2T-RFSO1 and 2T-RFSA1 of the SACC Manual.
  6. Any other notices (i.e. newspapers) should contain the same statement.
4.100 Cancelling and Reissuing a Solicitation

(2010-xx-xx)

  1. If the cancellation takes place after the closing date, suppliers should be advised within 10 calendar days of the cancellation of the solicitation.

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Chapter 7 – Award of Contracts and Issuance of Standing Offers and Supply Arrangements

7.35 Notification to Unsuccessful Bidders/Offerors/Suppliers

(2010-xx-xx)

Contracting officers should notify unsuccessful bidders/offerors/suppliers as soon as possible after contract award and issuance of a standing offer or supply arrangement. Samples of regret letters are provided in Annex 7.1.

7.40 Debriefings to Unsuccessful Bidders/Offerors/Suppliers

(2010-xx-xx)

  1. Bidders/offerors/suppliers should be informed that they will be advised of the outcome to the solicitation following contract award (upon request). A notice that the bidders/offerors/suppliers may request a debriefing about the results of the solicitation and the way in which their bid was evaluated should be included in every solicitation.
  2. Debriefings can educate bidders/offerors/suppliers regarding how their bids can be improved so those lessons can be applied in response to future opportunities. Therefore, the information provided should be sufficient to assist each bidder/offeror/supplier in understanding why their bid/offer was not considered, which may assist them in responding to future solicitations. Debriefings also demonstrate to bidders/offerors/suppliers that the federal government contracting process is fair, open, and transparent. Through debriefings, contracting officers may also be able to improve future solicitations by using the feedback provided by bidders/offerors/suppliers.
  3. Debriefings should be requested by the bidder/offeror/supplier within 15 working days of their receipt of the notification that they were unsuccessful. Debriefing information should be made available to the unsuccessful bidder/offeror/supplier soon after being requested but only after contract award or issuance of a SO or SA. Efforts should be made by the contracting officer to provide the information within 10 working days from the date the request was received. In providing debriefing information, care must be taken to protect the confidentiality of information relating to other bids/offers/arrangements. The release of information relating to other bids/offers/arrangements by contracting officers must comply with the disclosure of information outlined in 7.45. Contracting officers should keep a record of the debriefing information provided, including, but not limited to, minutes or a record of any meeting and comments and suggestions from the bidder/offeror/supplier.
  4. There are three approaches that may be used for debriefings:
    1. in writing,
    2. by telephone, or
    3. in person.
  5. The approach should be tailored by the contracting officer to the complexity and dollar value of the procurement; however, as a minimum, the contracting officer should provide a written debriefing, which can be combined with a regret letter. In any written debriefing, the contracting officer should advise the bidder/offeror/supplier who can be contacted for further information. If a bidder/offeror/supplier requests additional information, the contracting officer should consider the most effective method of providing that information, which may be in writing, by telephone, or in person. The contracting officer should also consider any request from the bidder/offeror/supplier to provide the information in a particular way, as well as factors such as the complexity and dollar value of the procurement.
  6. A debriefing should include:
    1. the name of the successful bidder/offeror/supplier;
    2. the value of the contract as awarded or the SA or SO as issued;
    3. the overall evaluation result of the successful bidder/offeror/supplier,
    4. an outline of the reasons the bidder/offeror/supplier was not successful, making reference to the evaluation criteria and selection methodology;
    5. where appropriate, very general information on the relative strengths of the successful bid/offer, ensuring that any such statements do not provide any confidential commercial information.
  7. If requested by the unsuccessful bidders/offerors/suppliers, the contracting officers should provide the following general information about the judicial and quasi-judicial bodies to which bid protests can be made. For any given procurement, one or more of the following avenues may be available to a supplier that wishes to make a claim regarding the conduct of the procurement:
    1. The Canadian International Trade Tribunal (CITT): Whether or not the CITT has jurisdiction to conduct an inquiry regarding any particular procurement will depend on factors such as the government institution conducting the procurement, the estimated value of the procurement, and the nature of the goods, services or construction services being procured.

      More information can be obtained by visiting the CITT Website and the Web page "How to File a Complaint".

    2. The Office of the Procurement Ombudsman (OPO): If the value of the procurement is below the monetary thresholds established under the Agreement on Internal Trade, the OPO may have jurisdiction to conduct a review.

      More information can be obtained by visiting the OPO Website and the Web page "Making a Complaint".

    3. An Application for Judicial Review at Federal Court: Visit the Federal Court Website and the Web page "Information for Litigants".
    4. An Action in a Provincial Superior Court or in Federal Court: Each province has a provincial superior court.

    NOTES:
    Suppliers may wish to consult with a lawyer regarding the appropriate forum for bringing a bid protest in any given case.

    Suppliers should note that there are strict deadlines for bringing bid protests, and the time periods vary depending on where the bid protest is brought.

  8. A written debriefing is usually done in the form of a Regret Letter sent out to each unsuccessful bidder/offeror/supplier. If a Regret Letter is used to provide the debriefing information required to satisfy any trade agreement obligations, the contracting officer is required to provide the specific provisions required by the applicable trade agreements. The information that will need to be provided to satisfy this obligation will depend on the circumstances.
  9. If a fairness monitor was used during the evaluation process, then the contracting officer must advise the fairness monitor and request its presence during any telephone or in-person debriefings.
  10. If a legal counsel is to accompany the supplier to any in-person debriefing or participate in a telephone debriefing, the contracting officer must advise Legal Services and discuss their participation in the debriefing.
7.45 Disclosure of Information

(2010-xx-xx)

  1. The following information can be released by contracting officers on a routine basis, after award of a contract or issuance of a Standing Offer or Supply Arrangement:
    1. for all solicitations for goods and services, the name of the successful and unsuccessful bidders/offerors/suppliers, responsive and non responsive, together with the total evaluated price of the successful bidder/offeror/supplier and total score, if applicable. Since information on bidders/offerors/suppliers who are individuals may qualify for exemption under the Privacy Act, such requests should be directed to the Access to Information and Privacy Office as indicated in 7.45(b);
    2. for all goods and services requirements subject to public opening, information which was released at the public opening of bids; for example, name of each bidder and the total amount of each bid; and
    3. individual unit pricing information including labour rates contained in standing offers (see instructions at 7.45(c)).
  2. The following types of requests for bid, contract or standing offer and supply arrangement information should be referred to the Access to Information and Privacy Office:
    1. names of bidders/offerors who are individuals and the content of their bids/offers, including prices, since such information may be subject to an exemption under the Privacy Act;
    2. copies of bids/offers, including any accompanying catalogues, handbooks or pricing guides;
    3. copies of contracts, purchase orders or standing offer documents, including any accompanying Public Works and Government Services Canada (PWGSC)-produced catalogues, handbooks, or acquisition guides;
    4. bid and contract information pertaining to classified requirements;
    5. information contained in bids/offers/arrangements that have been cancelled or superseded by later bids/offers;
    6. individual unit pricing pertaining to contracts or purchase orders for goods and services and construction; and
    7. any other information not covered in (a) above.

    Any disclosures not referred to the Access to Information and Privacy Office should first be discussed with Legal Services.

  3. To ensure a consistent approach to the public disclosure of information, PWGSC will release on a routine basis the unit prices and labour rates contained in standing offers for goods and services. Offerors must be informed of PWGSC's intention to disclose unit prices and labour rates contained in successful offers in the event of a resulting standing offer. General conditions 2005 of the Standard Acquisition Clauses and Conditions (SACC) Manual include a provision to this effect.

    There may be circumstances where the provisions related to the disclosure of information, as set out above, cannot be applied. Such circumstances must be handled on a case-by-case basis and would require the approval of the manager or higher, depending on the approval authority, before issuing the RFSO or RFSA.

Annex B

Annex 7.1: Samples of Regret Letters

(2010-xx-xx)

Appendix A: Regret Letter to Unsuccessful Bidders/Offerors/Suppliers – Responsive Bid/Offer/Arrangement

Note to Contracting Officer: Because the evaluation methodology for different procurements varies, this letter will have to be tailored to the individual requirement. This letter has been drafted assuming that this bidder/offeror/supplier, although unsuccessful, its bid/offer/arrangement was declared responsive because it has met all mandatory requirements. Contracting officers should use the other sample regret letter in Appendix B if the bid/offer/arrangement was declared non-responsive.

_______________ (insert date)

_______________ (insert department address)

_______________ (insert supplier's name and address)

Attention: _______________ (insert name of addressee)

Dear Mr./Mrs. _______________ (insert the addressee's last name):

Subject: Solicitation No. _______________

Thank you for your _______________ (insert "bid" or "offer" or "arrangement") submitted in response to our request for _______________ (insert brief description of goods/services).

This is to inform you that a _______________ (insert "contract" or "Standing Offer (SO)" or "Supply Arrangement (SA)") will not be _______________ (insert "awarded" or "issued") to you for this requirement. A _______________ (insert "contract" or "SO" or "SA") has been _______________ (insert "awarded" or "issued") to the successful _______________ (insert "bid" or "offer" or "arrangement") submitted by _______________ (insert name of successful bidder/offeror/supplier) in response to the above-noted solicitation. The price of the awarded _______________ (insert "contract" or "SO" or "SA") is $ _______________ (insert value of awarded contract or issued SO or SA), excluding Goods and Services Tax/Harmonized Sales Tax, as applicable.

Although your _______________ (insert "bid" or "offer" or "arrangement") was found to be responsive to the mandatory requirements of the solicitation, it did not achieve the highest-ranking under the evaluation methodology described in the solicitation.

For your information and to assist you in responding to future solicitations, you are informed that your _______________ (insert "bid" or "offer" or "arrangement") was evaluated as follows in comparison to the successful _______________ (insert "bid" or "offer" or "arrangement"):

Table showing the point rating scored by the successful bidder in comparison with the unsuccessful bidder.

  Technical Score Financial Score
Successful _______ (insert "bid" or "offer" or "arrangement")    
Your _______ (insert "bid" or "offer" or "arrangement")    

I would like to thank you for submitting your _______________ (insert "bid" or "offer" or "arrangement") and your interest in being a supplier to the Government of Canada. Your participation is appreciated, and I hope that you will continue to bid on procurement opportunities offered by Public Works and Government Services Canada.

Should you require further information regarding the evaluation of your _______________ (insert "bid" or "offer" or "arrangement"), please do not hesitate to contact me.

_______________ (insert name of contracting authority)
Contracting Authority

Telephone: _____-_____-______

E-mail: _______________ @tpsgc-pwgsc.gc.ca

cc: _______________ (insert any additional names of people who should receive a copy)

Appendix B: Regret Letter to Unsuccessful Bidders/Offerors/Suppliers - Non-responsive Bid/Offer/Arrangement

Note to contracting officer: Because the evaluation methodology for different procurement varies, this letter will have to be tailored to the individual requirement. This letter has been drafted assuming that the bid/offer/arrangement was declared non-responsive because it has not met one or more mandatory requirements. Contracting officers should use the other sample regret letter provided in Appendix A if the bid/offer/arrangement was declared responsive but simply wasn't the highest-ranked.

_______________ (insert department address)

_______________ (insert date)

_______________ (insert supplier's name and address)

Attention: _______________ (insert name of addressee)

Dear Mr./Mrs. _______________ (insert the addressee's last name):

Subject: Solicitation No. _______________

Thank you for your _______________ (insert "bid" or "offer" or "arrangement") submitted in response to our request for _______________ (insert brief description of goods/services).

This is to inform you that a _______________ (insert "contract" or "Standing Offer (SO)" or "Supply Arrangement (SA)")will not be issued to you for this requirement. A _______________ (insert "contract" or "SO" or "SA") has been awarded to the successful _______________ (insert "bid" or "offer" or "arrangement") submitted by _______________ (insert name of successful bidder/offeror/supplier) in response to the above-noted solicitation. The price of the awarded/issued _______________ (insert "contract" or "SO" or "SA") is $_______________ (insert value of awarded contract or SO or SA) excluding Goods and Services Tax/Harmonized Sales Tax, as applicable.

As indicated in the solicitation, a _______________ (insert "bid" or "offer" or "arrangement") was required to meet each and every mandatory requirement. Unfortunately, the evaluating team determined that your _______________ (insert "bid" or "offer" or "arrangement") did not comply with all the mandatory requirements of the solicitation, including the following:

_______________ (insert description of non-compliance)

To provide you with information on the characteristics and relative advantages of the successful _______________(insert "bid" or "SO" or "SA"), you are informed that the successful _______________ (insert "bid" or "SO" or "SA") has satisfied all the mandatory requirements of the solicitation and scored on the technical point-rated requirements (insert table below if relevant), as follows:

Table showing the point rating scored by the successful bidder in comparison with the unsuccessful bidder.

  Technical Score Financial Score
Successful _______ (insert "bid" or "offer" or "arrangement")    
Your _______ (insert "bid" or "offer" or "arrangement")    
Instruction to contracting officer:
  1. If you did not score the bid/offer because it was disqualified early in the process, add the following sentence (i.e. As a result of finding your …) and delete the second row in the above table (i.e. Your _______________…).
  2. If you are providing the unsuccessful bidder/offeror/supplier with its score, delete the following sentence (i.e. As a result of finding your …).

As a result of finding your _______________ (insert "bid" or "offer" or "arrangement") to be non-responsive, your _______________ (insert "bid" or "offer" or "arrangement") was disqualified and Canada did not proceed with your evaluation and did not determine a technical score for your _______________ (insert "bid" or "offer" or "arrangement").

I would like to thank you for submitting your _______________ (insert "bid" or "offer" or "arrangement") and your interest in being a supplier to the Government of Canada. Your participation is appreciated, and I hope that you will continue to bid on procurement opportunities offered by Public Works and Government Services Canada.

Should you require further information regarding the evaluation of your _______________ (insert "bid" or "offer" or "arrangement"), please do not hesitate to contact me.

_______________ (insert name of contracting authority)
Contracting Authority

Telephone: _____-_____-______

E-mail: _______________ @tpsgc-pwgsc.gc.ca

cc: _______________ (insert any additional names of people who should receive a copy)

Annex C

Changes to the SACC Manual

2T-LDV1 Low Dollar Value Bid Solicitation and Resulting Contract Template

Modify the 2T-LDV1 template as follows:

  1. Amend Part 1 - Information and Instructions - to add a new article as follows:

Remark to Contracting Authority: Consult Supply Manual 7.35, 7.40, 7.45 and PN-91, Debriefings and Regret Letters.

8. Debriefings

After contract award, bidders may request a debriefing on the results of the bid solicitation. Bidders should make the request to the Contracting Authority within 15 working days of receipt of notification that their bid was unsuccessful. The debriefing may be provided in writing, by telephone or in person.

*****************

2T-MED1 Medium Complexity Bid Solicitation and Resulting Contract Template

Modify the 2T-MED1 template as follows:

1. Amend the Table of Contents to add a new article as follows:

Part 1 - General Information
  1. Security Requirement
  2. Statement of Work OR Requirement (choose as applicable)
  3. Set-aside for Comprehensive Land Claims Agreement(s) Beneficiaries (if applicable)
  4. Set-aside under the federal government's Procurement Strategy for Aboriginal Business (PSAB) (if applicable)
  5. Communications Notification
  6. Debriefings

2. Amend Part 1 - General Information - to add a new article as follows:

Remark to Contracting Authority: Consult Supply Manual 7.35, 7.40, 7.45, and PN-91, Debriefings and Regret Letters.

6. Debriefings

After contract award, bidders may request a debriefing on the results of the bid solicitation. Bidders should make the request to the Contracting Authority within 15 working days of receipt of notification that their bid was unsuccessful. The debriefing may be provided in writing, by telephone or in person.

*****************

2T-HIGH1 Higher Complexity Bid Solicitation and Resulting Contract Template

Modify the 2T-HIGH1 template as follows:

1. Amend the Table of Contents to add a new article as follows:

Part 1 - General Information
  1. Introduction
  2. Summary
  3. Communications Notification
  4. Debriefings

2. Amend Part 1 - General Information to add to a new article as follows:

Remark to Contracting Authority: Consult Supply Manual 7.35, 7.40, 7.45, and PN-91, Debriefings and Regret Letters.

4. Debriefings

After contract award, bidders may request a debriefing on the results of the bid solicitation. Bidders should make the request to the Contracting Authority within 15 working days of receipt of notification that their bid was unsuccessful. The debriefing may be provided in writing, by telephone or in person.

*****************

2T-RFSO1 Request for Standing Offers Template

Modify the 2T-RFSO1 template as follows:

1. Amend the Table of Contents to add a new article as follows:

Part 1 - General Information
  • 1. Introduction
  • 2. Summary
  • 3. Security Requirement (if applicable)
  • 4. Communications Notification
  • 5. Debriefings
  • X. Key Terms (if applicable)

2. Amend Part 1 - General Information - to add a new article as follows:

Remark to Standing Offer Authority: Consult Supply Manual 7.35, 7.40, 7.45, and PN-91, Debriefings and Regret Letters.

5. Debriefings

After issuance of a standing offer, offerors may request a debriefing on the results of the request for standing offers. Offerors should make the request to the Standing Offer Authority within 15 working days of receipt of notification that their offer was unsuccessful. The debriefing may be provided in writing, by telephone or in person.

*****************

2T-RFSA1 Request for Supply Arrangements Template

Modify the 2T-RFSA1 template as follows:

1. Amend the Table of Contents to add a new article as follows:

Part 1 - General Information
  • 1. Introduction
  • 2. Summary
  • 3. Security Requirement (if applicable)
  • 4. Canadian Content (if applicable)
  • 5. Communications Notification
  • 6. Debriefings
  • X. Key Terms (if applicable)

2. Amend Part 1 - General Information - to add a new article as follows:

Remark to Supply Arrangement Authority: Consult Supply Manual 7.35, 7.40, 7.45, and PN-91, Debriefings and Regret Letters.

6. Debriefings

After issuance of a supply arrangement, suppliers may request a debriefing on the results of the request for supply arrangements. Suppliers should make the request to the Supply Arrangement Authority within 15 working days of receipt of notification that their arrangement was unsuccessful. The debriefing may be provided in writing, by telephone or in person.