Reception Method by Canada Post Corporation’s (CPC) Connect Service: Updates to Standard Procurement Templates and Standard Instructions

Purpose

The purpose of Policy Notification PN-128U2 is to inform Public Works and Government Services Canada (PWGSC) Acquisitions Program (AP) contracting officers of updates and required modifications to the Canada Post Corporation’s (CPC) Connect reception method.

PN-128U2 is an update of PN-128U1.

Overview

The purpose of Policy Notification PN-128U2 is to change the name of the service offered by Canada Post Corporation (CPC) and the wording of clauses referring to that service to ensure correct interpretation by all users. This update will also modify the email address and fax number of the PWGSC Bid Receiving Unit (BRU). The required changes are as follows:

1. Update to the text to ensure consistency with clause 3.1, bid preparation instructions, in Acquisitions Program’s (AP’s) high complexity (HC) and medium complexity (MC) bid templates, as well as the Request for Standing Offers (RFSO), the Request for Standing Offers (RFSO)/Canadian Collaborative Procurement Initiative (CCPI) and the Request for Supply Arrangements Template (RFSA).
2. Update sections 4.90 and 4.90.5 of the Supply Manual (SM) to clarify the procedures to follow for hard-copy and electronic bids.
3. Amend the “delayed bids” clause in the Standard Acquisition Instructions (2003, 2006, 2008) to meet the need for clarification of the only proof PWGSC deems acceptable to justify a delay related to postal services.
4. Amend the email address of the Bid Receiving Unit everywhere that it appears (Standard Procurement Templates and the Standard Acquisition Clauses and Conditions (SACC) Manual).
5. Change the name of epost Connect to simply Connect in accordance with the update of the Canada Post Corporation (CPC) website, everywhere that the name appears (Standard Procurement Templates, Supply Manual and Standard Acquisition Clauses and Conditions (SACC) Manual).
6. In the French version, indicate the new name of the Bid Receiving Unit everywhere that it appears (Standard Procurement Templates, Supply Manual and Standard Acquisition Clauses and Conditions (SACC) Manual).
7. Remove the personal fax number of the Bid Receiving Unit in Annex Section 2.3: List of Public Works and Government Services Canada Allocation Units.
8. Correct the email address for the generic defence priorities inbox and remove the fax number from Standard Acquisition Clause C2801C – Priority Rating: Canadian-based contractors.

Effective Date

Policy Notification PN-128U2 is effective immediately.

Summary of Changes

Revisions to the Supply Manual

In support of PN-128U2, the Supply Manual has been updated. For more details, refer to the Affected Supply Manual sections listed below.

Revisions to the Standard Acquisition Clauses and Conditions (SACC) Manual

In support of PN-128U2, the SACC Manual has been updated. For more details, refer to the Affected SACC Manual sections listed below.

Revisions to the Standard Procurement Templates

The Standard Procurement Templates have been revised on GCPedia.

Contact Information

Questions about the application of PN-128U2 can be emailed to the Procurement Operations Support Division (POSD) team at: tpsgc.pareceptiondessoumissions-apbidreceiving.pwgsc@tpsgc-pwgsc.gc.ca.

Questions about the Supply Manual (SM) can be emailed to: TPSGC.PASPSPublications-APSPSPublications.PWGSC@tpsgc-pwgsc.gc.ca.

Questions about the Standard Acquisition Clauses and Conditions (SACC) Manual or the Standard Procurement Templates can be emailed to: TPSGC.Outilsdapprovisionnement-ProcurementTools.PWGSC@tpsgc-pwgsc.gc.ca.