Reception method by epost Connect service: Updates to Standard Procurement Templates and Standard Instructions

Attention! We’ve Moved! The Supply Manual has moved to the CanadaBuys website. Check out the new landing page for the Supply Manual.

As part of the Acquisitions Program’s transformation agenda, PSPC is planning to archive and migrate the SACC manual to the CanadaBuys website. The SACC manual will continue to be available on the BuyandSell website to ensure continuity of service during this transition period. At this time, an initial version of the archived version of the SACC has been posted on CanadaBuys. We encourage you to go visit the site and get comfortable with the new format of the SACC at the following:

Archived - Standard Acquisition Clauses and Conditions Manual | CanadaBuys

We appreciate your continued feedback and cooperation during this transition.

Item Information

Purpose

PN-128U1 updates PN-128R1.

The purpose of this Policy Notification (PN) 128U1 is to: 1) modify the Standard Procurement Templates to add a sentence to clarify that the epost Connect email address is for use with epost Connect service only and is not to be used to submit bids directly; 2) modify the 2003, 2006 and 2008 Standard Instructions to notify bidders that Bid Receiving Units will send an acknowledgement of bids received through the epost Connect conversation; and provide information on the transmission capacity of the epost Connect system.

Effective date

PN-128U1 is effective immediately.

Background

On May 22, 2018, PN-128R1 was released to inform all Public Works and Government Services Canada (PWGSC) Acquisitions Program's contracting officers of the implementation of an additional receiving method using Canada Post Corporation's epost Connect service in Bid Receiving Units (BRU) across Canada.

Policy

Bid Receiving Units will provide a standard acknowledgement to suppliers via the epost Connect conversation activity that their bid document(s) have been received.

The epost Connect email address is for use with epost Connect service only and is not to be used to submit bids directly.

The epost Connect system has a limit of 1GB per single message posted and a limit of 20GB per conversation.

Affected standard procurement templates changes:

  • High Complexity Bid Solicitation and Resulting Contract Template (HC)
  • Medium Complexity Bid Solicitation and Resulting Contract Template (MC)
  • Low Dollar Value Bid Solicitation and Resulting Contract Template (Simple)
  • Request for Standing Offers (RFSO)Template
  • Request for Standing Offers (RFSO) Template for Canadian Collaborative Procurement Initiative (CCPI)
  • Request for Supply Arrangements (RFSA) Template