Accommodation/Food Services (W3557-130004/A)

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Tender Notice


Publishing status
Days to closing
8 years 10 months ago


Publication date
Amendment date
Date closing
2012/05/31 14:00 Atlantic Daylight Time (ADT)


Reference number
Solicitation number
Region of delivery
Notice type
Advance Contract Award Notice (ACAN)
Trade agreement
  • Agreement on Internal Trade (AIT)
Procurement entity
Public Works and Government Services Canada
End user entity
Department of National Defence

Contact Information

Contact name
Sharpe, Charlene A.
Contact phone
(506) 851-3467 ( )
Contact fax
(506) 851-6759
Contact address
1045 Main Street
1st Floor, Lobby C
Unit 108
Moncton, NB E1C 1H1
Telephone No.: (506) 851-3467 (    )
Facsimile No.: (506) 851-6759


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Trade Agreement: Agreement on Internal Trade (AIT)
Tendering Procedures: Generally only one firm has been invited
to bid
Attachment: None
Non-Competitive Procurement Strategy: Government Objectives
Representing Best Interests/Value to Govt
Comprehensive Land Claim Agreement: Yes
Vendor Name and Address: 
953731 N W T Ltd
P.O. Box 300
Resolute Bay Nunavut
Nature of Requirements: 
Accommodation/Food Services


Department of National Defence, 1 ESU, Moncton, NB, requires one
supplier to provide accommodations, meals and vehicle rental for
the period July 14, 2012 - August 5, 2012 for military personnel
as they undertake improvements to their C-Span project at
Resolute Bay Airfield, Resolute Bay, NU.

The estimated value of the contract:  $131,250.00, taxes

Section 6 (d) of the Government Contract Regulations is being
invoked in this procurement as only one person or firm is
capable of performing the contract.  The proposed contractor is:

	South Camp Inn
	P.O. Box 300
	Resolute Bay, NU  X0A 0V0

Article 506.12 (b) of the Agreement on Internal Trade (AIT) is
applicable on the basis of limited tendering due to "where there
is an absence of competition for technical reasons and the goods
or services can be supplied only by a particular supplier and no
alternative or substitute exists."

Summary of Requirements

1.	 The details below specify the accommodations providers
responsibilities with regards to the C-Span Improvement project
in Resolute Bay. The Accommodations are required to be located
in Resolute Bay. 

2.	The accommodations providers responsibilities shall include,
but are not limited to, the following:

a.	Rations:
(1)	Provide 3 meals per day per person; and
(2)	Provide potable water for all personnel to fill canteens
daily (5 litres per men per day).

b.	Quarters:
(1)	Provide rooms for 14 personnel at 2 to a room, with the
exception of the officer in charge who will have a room to
(2)	The room shall be clean, with linen changed weekly;
(3)	Internet capabilities shall be available in a minimum of 2
(4)	Rooms shall be available for the periods provided:

(a)	Check In: night of 14 Jul 12;
	Check Out: morning of 5 Aug 12;
	9 persons: 1 x single & 4 x double occupancy;

(b)	Check In: night of 14 Jul 12;
	Check Out: morning of 21 Jul 12;
5 persons: 2 x double occupancy, odd man out may be roomed in a
double occupancy room; and

(c)	Check In: night of 1 Aug 12;
	Check Out: morning of 5 Aug 12;
5 persons: 2 x double occupancy, odd man out can be roomed in a
double occupancy room.

c.	Vehicle Rental:
(1)	Provide 2 crew cab trucks, seating minimum 5 persons, for
usage from 15 Jul - 5 Aug 12;
(2)	Vehicles shall be in good working order;
(3)	If vehicles break down, they shall be replaced at no extra

This procurement is subject to the Nunavut Land Claim Agreement.

This Public Works and Government Services Canada office provides
procurement services to the public in both official languages.
Delivery Date: Above-mentioned

You are hereby notified that the government intends to negotiate
with one firm only as identified above. Should you have any
questions concerning this requirement, contact the contracting
officer identified above.

An Advance Contract Award Notice (ACAN) allows departments and
agencies to post a notice, for no less than fifteen (15)
calendar days, indicating to the supplier community that it
intends to award a good, service or construction contract to a
pre-identified contractor. If no other supplier submits, on or
before the closing date, a Statement of Capabilities that meets
the requirements set out in the ACAN, the contracting authority
may then proceed with the award.  However, should a Statement of
Capabilities be found to meet the requirements set out in the
ACAN, then the contracting authority will proceed to a full
tendering process.

Suppliers who consider themselves fully qualified and available
to provide the services/goods described herein, may submit a
statement of capabilities in writing to the contact person
identified in this Notice on or before the closing date of this
Notice. The statement of capabilities must clearly demonstrate
how the supplier meets the advertised requirements.

The PWGSC file number, the contracting officer's name and the
closing date of the ACAN must appear on the outside of the
envelope in block letters or, in the case of a facsimile
transmission, on the covering page.

The Crown retains the right to negotiate with suppliers on any

Documents may be submitted in either official language of Canada.

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