RFI - INMATE PURCHASING (21120-131240/A)

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Tender Notice


Publishing status
Days to closing
7 years 5 months ago


Publication date
Amendment date
Date closing
2013/05/28 14:00 Eastern Daylight Time (EDT)


Reference number
Solicitation number
Region of delivery
Alberta, British Columbia, Manitoba, National Capital Region, New Brunswick, Newfoundland and Labrador, Nova Scotia, Ontario, Prince Edward Island, Quebec, Saskatchewan
Notice type
Letter of Interest (LOI)/Request for Information (RFI)
Trade agreement
  • Agreement on Internal Trade (AIT)
Procurement entity
Public Works and Government Services Canada
End user entity
Correctional Service of Canada

Contact Information

Contact name
McLaughlin, Michael
Contact phone
(819) 956-3622 ( )
Contact address
11 Laurier St./11, rue Laurier
6B1, Place du Portage, Phase III
Gatineau, Québec K1A 0S5

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Trade Agreement: Agreement on Internal Trade (AIT)
Tendering Procedures: 
Attachment: None
Competitive Procurement Strategy: Lowest/Lower Bid
Comprehensive Land Claim Agreement: No
Nature of Requirements: 

McLaughlin, Michael
Telephone No. - (819) 956-3622 


Background and Purpose of this Request for Information (RFI)

Correctional Service Canada (CSC) is a federal government agency
responsible for administering sentences of two years or more, as
imposed by the courts. CSC is also responsible for managing
institutions of various security levels across Canada and
supervising offenders under conditional release in the

The purposes of this Request for Information (RFI) are as
(i) To provide the supplier community with preliminary
information about the technical, operational and security
requirements of the proposed Inmate Purchasing Plan. This
preliminary information is described in the attached Annex A
(Draft Statement of Work).
(ii) To invite potential suppliers to submit responses to
questions related to CSC's proposed approach to an Inmate
Purchasing Plan and related specifications. These questions are
set out in the attached Annex B (Information Requested from
Potential Suppliers).

Nature of Request for Information

This is not a bid solicitation. This RFI will not result in the
award of any contract, nor will it result in the creation of any
source list.  Consequently, potential suppliers of any goods or
services described in this RFI should not reserve stock or
facilities, nor allocate resources or make any business
commitments, as a result of any information contained in this
Responses to this RFI from any potential supplier will not
preclude that supplier from participating in any future
procurement opportunity.  In addition, the procurement of any of
the goods and/or services described in this RFI may not
necessarily follow this RFI. This RFI is for the sole purpose of
soliciting feedback from industry with respect to the matters
described herein. This RFI does not reflect a real or implied
commitment on the part of CSC to implement any or all of the
application or infrastructure initiatives described herein.

Nature and Format of Responses Requested

Responses from potential suppliers to this RFI will assist
Public Works and Government Services Canada (PWGSC) and CSC in
formulating a procurement strategy that would meet CSC's
business and operational requirements. Respondents are requested
to review Annex A, and to submit written responses to the
information requested in Annex B.

Respondents should explain any assumptions they make in their
responses.  In addition to providing responses to the
information requested in Annex B, respondents may submit
comments, concerns, and suggestions and, where applicable,
alternative recommendations regarding how the requirements or
objectives described in this RFI could be satisfied or improved
upon. Respondents may also submit comments regarding the
content, format and/or organization of Annex A.

Respondents should note that Annex A is a draft document and
remains a work in progress. Respondents should not assume that
components or requirements could not be added to, deleted or
revised in any bid solicitation that could ultimately be issued
by Canada.  

Response Costs

The Government of Canada (Canada) will not reimburse respondents
for expenses incurred in responding to this RFI.

Treatment of Responses

(a) Use of Responses: Responses received will not be formally
evaluated. However, they may be used by Canada to develop or
modify procurement strategies or any draft documents contained
in this RFI. Canada will review all responses received by the
RFI closing date. 
(b) Review Team: A review team composed of representatives of
CSC and PWGSC will review the responses. Canada reserves the
right to hire any independent consultant, or use any Government
resources that it considers necessary to review any response.
Not all members of the review team will necessarily review all
(c) Confidentiality: Respondents should mark any portions of
their response that they consider proprietary or confidential.
Canada will handle the responses in accordance with the Access
to Information Act.
(d) Follow-up Activity: Canada may, in its discretion, contact
any respondents to follow up with additional questions or for
clarification of any aspect of a response. Canada reserves the
right to invite any or all respondents to present their
submissions to this RFI and/or perform a product or service

Format of Responses

Responses should be provided to the questions identified in
Annex B, using the numbering provided. 


Because this is not a bid solicitation, Canada will not
necessarily respond to enquiries in writing or by circulating
answers to all potential suppliers. However, respondents with
questions regarding this RFI may direct their enquiries to the
Contracting Authority:

GSIN's of Interest:
N5820:  Radio and Television Communications Equipment, except
N8405:  Outerwear, Men
N8410: Outerwear, Women's
N8430:  Footwear, Men's
N8435 :  Footwear, Women's
N6505:  Drugs and Biologicals
N8530 :  Personal Toiletry Articles
N7810  Athletic and Sporting Equipment 
N8010:  Paint, Dopes, Varnishes and Related Products
N8405L:  Jackets/ Trousers/ Coveralls/ Slacks/Shorts, Men's 
N8405LFA:  Trousers, Slacks, Shorts, Work, excluding Athletic or
N8415UEA: Swimwear, Trunks and swimsuits, Men's and Women's
N8420: Underwear and Nightwear, Men's
N8425:  Underwear and Nightwear, Women's
N8440: Hosiery, Handwear and Clothing Accessories, Men's
N8445: Hosiery, Handwear and Clothing Accessories, Women's
N6645G  Watches
N3405: Saws and Filing Machines
N5210: Measuring Tools, Craftsmen
N8020:  Paint and Artists Brushes
N8040:  Adhesives
N8305:  Textile Fabrics
N8330:  Leather
N5510:  Lumber and Related Basic Wood Material
N7830:  Recreational and Gymnastic Equipment
N6508:  Medicated Cosmetics and Toiletries
N6510ET:  Supports Elastic, Ankle, Knee, Elbow
N6650H:  Lens Optical (all types)
N4140CE:  Fans, Portable, Office Desk and Column
N6645B : Clocks
N7510:  Office supplies
N7610:  Books and Pamphlets
N7105E:  Frame, picture
N7420B: Calculating machine
N7520:  Office Devices and Accessories
N7690: Misc. Printed Matter
N7710:  Musical Instruments
Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any

Documents may be submitted in either official language of Canada.

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Solicitation Documents

FileAmendment numberLanguageUnique Download Event (English page)Date added
ABES.PROD.BK__HN.B334.E62578.EBSU000.PDF000English- Not available
ABES.PROD.BK__HN.B334.F62578.EBSU000.PDF000French- Not available
ABES.PROD.BK__HN.B334.E62578.EBSU001.PDF001English- Not available
ABES.PROD.BK__HN.B334.F62578.EBSU001.PDF001French- Not available