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Tender Notice


Publishing status
Days to closing
5 years 3 months ago


Publication date
Amendment date
Date closing
2015/03/31 14:00 Atlantic Standard Time (AST)


Reference number
Solicitation number
Region of delivery
Alberta, British Columbia, Manitoba, National Capital Region, New Brunswick, Newfoundland and Labrador, Northwest Territories, Nova Scotia, Nunavut, Ontario, Prince Edward Island, Quebec, Saskatchewan, Yukon
Notice type
Notice of Proposed Procurement (NPP)
Trade agreement
  • Agreement on Internal Trade (AIT)
Tendering procedure
All interested suppliers may submit a bid
Competitive procurement strategy
Best Overall Proposal
Procurement entity
Public Works and Government Services Canada
End user entity
Fisheries and Oceans Canada

Contact Information

Contact name
Collier, Susan
Contact phone
(902) 496-5350 ( )
Contact fax
(902) 496-5016
Contact address
1713 Bedford Row
Halifax, N.S./Halifax, (N.É.)
B3J 3C9
Nova Scot


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Trade Agreement: Agreement on Internal Trade (AIT)
Tendering Procedures: All interested suppliers may submit a bid
Attachment: None
Competitive Procurement Strategy: Best Overall  Proposal
Comprehensive Land Claim Agreement: No
Nature of Requirements: 

Collier, Susan
Telephone No. - (902) 496-5350 
Fax No. - (902) 496-5016

All vendors currently qualified are not required to resubmit the
RFSA for the extension period. All vendors currently qualified
under Supply Arrangement F5962-121020/A are not required to
re-submit the RFSA for the extension period. If you are unable
to provide services in any particular region please provide
details to the Contracting Authority identified in the RFSA
The Department of Fisheries and Oceans has a requirement to
establish a Supply Arrangement for as-and-when-required services
to conduct Airborne Bathymetric LIDAR surveys throughout Canada
and deliver fully processed and verified hydrographic survey
data which will be used to update CHS nautical charts. PWGSC
intends to issue multiple Regional Master Supply Arrangements.

The Canadian Hydrographic Service (CHS) is a division of the
Science Branch of the Department of Fisheries and Oceans Canada.
Under the Oceans Act, the Minister of Fisheries and Oceans has
the authority to conduct hydrographic surveys and to produce and
distribute nautical charts and other nautical publications
within Canadian territorial waters. The CHS must adhere to
rigorous, internationally-recognized standards and guidelines
when conducting hydrographic surveys.

CHS seeks to implement an integrated multi-platform approach to
Hydrographic surveying in Canada's navigable waters. This allows
for the delivery of a flexible, affordable and sustainable
hydrographic survey program to meet Canada's foreseeable
hydrographic requirements. Airborne Light Detection and Ranging
(LIDAR) Bathymetric Surveys are part of this multi-platform

The established list of Contractors will remain in effect until
July 11, 2015, with an option to extend and/or will remain valid
until such time as Canada no longer considers it to be
advantageous to use it.

The requirement is subject to the provisions of the Agreement on
Internal Trade (AIT).

It is PWGSC's intention to issue one (1) Regional Master Supply
Arrangement that covers all of Canada. The Supply Arrangement
will be accessed through one of the seven Canadian Hydrographic
Service (CHS) offices: Pacific Region, Central and Arctic
Region, Quebec Region, Atlantic Region, Newfoundland Region and
National Capital Region.

A Notice will be posted "once a year"  on the Government
Electronic Tendering Service (GETS) to allow new suppliers to
become qualified. Existing qualified suppliers, who have been
issued a supply arrangement, will not be required to submit a
new arrangement.

There is no pricing requested in this document as it will be
used to pre-qualify bidders (by issuing Supply Arrangements) for
future Request for Proposals (RFPs). 

This Request for SUPPLY ARRANGEMENT (RFSA) consists of issuing a
number of Supply Arrangements (SA) for Fisheries and Oceans
within Canada . This Supply Arrangement (SA) is an agreement
between Suppliers (SA Holders) and Canada for the provision of
Airborne Bathymetric LIDAR surveys throughout Canada and deliver
fully processed and verified hydrographic survey data which will
be used to update CHS nautical charts on an as and when
requested basis.

A SUPPLY ARRANGEMENT is a list of pre-qualified suppliers
identified as potential sources from which PWGSC or other
government departments and agencies, can obtain firm prices
quotations on specific requirements. Supply Arrangements include
a set of predetermined terms and conditions that will apply to
any subsequent contracts.

Supply Arrangements resulting from this RFSA are for the
exclusive use of Fisheries and Oceans Canada, within Canada only.

The intent of a SA is to establish a framework with a Supplier
to permit the expeditious processing of legally binding
contracts for Airborne Bathymetric LIDAR surveys throughout
Canada and deliver fully processed and verified hydrographic
survey data which will be used to update CHS nautical charts.
SAs establish a set of procurement procedures and include a
minimum set of terms and conditions which will apply to any
resulting contract(s).

The SA method of supply will be used to satisfy "as and when
requested" requirements of authorized departments and agencies.
Through this process, PWGSC establishes SAs with suppliers, to
provide specific services and or goods during a specified
period. The SA is not
in itself a Contract, but rather a base document that forms part
of the future Request for Proposal (RFP) and resulting contract.
When being issued a SA, the offeror accepts the obligation to
provide the specified goods in accordance with the SA, under any
resulting contracts that may be awarded. Any resulting Contracts
will be established as a result of a RFP. These RFPs
 will specify the specific requirements of the authorized
departments and/or agencies, and may contain additional terms
and conditions that the bidder must meet.

This SUPPLY ARRANGEMENT process has two stages:
Stage 1 is the Request for SUPPLY ARRANGEMENT (RFSA) that
results in the issuance of a SUPPLY ARRANGEMENT to offeror(s)
and the creation of a SUPPLY ARRANGEMENT Holder List.
Stage 2 is the Request for Proposal (RFP) to SUPPLY ARRANGEMENT
Holders and may result in the issuance of a Contract, for
specific products to be delivered to the designated location.

For Stage 1, a competitive RFSA is posted to MERX with
information regarding the requirements. Offerors are requested
to submit a proposal that meets the mandatory requirements of
the RFSA. An evaluation of the offers is completed and the
responsive offeror(s) will be issued a SUPPLY ARRANGEMENT (SA)
for Airborne Bathymetric LIDAR surveys throughout Canada and
deliver fully processed and verified hydrographic survey data
which will be used to update CHS nautical charts on an as and
when requested basis. All responsive offerors are included on
the SA Holders list.

For Stage 2, in accordance with the SUPPLY ARRANGEMENT issued in
Stage 1, a Requests for Proposal (RFP) is sent to one or more
suppliers on the SA Holder List depending on the dollar value of
the requirement. Based on the evaluation procedures and basis of
selection outlined in the RFP, a resulting Contract is awarded.
The dollar value of the requirement will determine whether
authorized departments/agencies or PWGSC will conduct the Stage
2 process. Departments/Agencies may issue, under their own
contracting authority, contracts for requirements not exceeding
their financial limitation up to a maximum of $400,000.00
(including all applicable taxes). Public Works and Government
Services Canada (PWGSC) will issue Contracts for requirements
that exceed the financial limitations of Departments.

Individual contracts issued subsequent to the stage 2 process of
the SA will be in accordance with the terms and conditions of
the SA. 

This Public Works and Government Service Canada office provides
procurement services to the public in English.

INQUIRIES: All inquiries of a technical nature and all questions
of a contractual nature are to be submitted to the Contracting
Authority: Susan Collier, telephone (902) 496-5350, facsimile:
(902) 496-5016. Inquiries are to be made in writing and should
be received no less than five (5) calendars days prior to the
closing date to allow sufficient time to respond.

Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any

Documents may be submitted in either official language of Canada.

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Solicitation Documents

FileAmendment numberLanguageUnique Download Event (English page)Date added
ABES.PROD.PW_HAL.B305.E9463.EBSU000.PDF000English- 2015-02-17
ABES.PROD.PW_HAL.B305.F9463.EBSU000.PDF000French- 2015-02-17
ABES.PROD.PW_HAL.B305.E9463.EBSU001.PDF001English- 2015-02-17
ABES.PROD.PW_HAL.B305.F9463.EBSU001.PDF001French- 2015-02-17

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