Attention! Are you a business that can supply products and services in support of Canada’s response to COVID-19?

Canada wants to hear from you. Find out more here.

The Canada-United States-Mexico Agreement (CUSMA) replaced the North American Free Trade Agreement (NAFTA) on July 1, 2020. Canadian procurements are not subject to any procurement obligations under CUSMA.

Tender Notice


Publishing status
Days to closing
6 years 3 months ago


Publication date
Amendment date
Date closing
2014/03/26 14:00 Eastern Daylight Time (EDT)


Reference number
Solicitation number
Region of opportunity
Region of delivery
Notice type
Advance Contract Award Notice (ACAN)
Trade agreement
  • None
Tendering procedure
Procurement entity
Correctional Service of Canada
End user entity
Correctional Service of Canada

Contact Information

Contact name
Paulin, Manon
Contact phone
Contact fax
Contact address
250, Montée Saint-François
Laval  QC
H7C 1S5

Find Out Who Is Interested In This Tender

Are you looking for partnering opportunities or thinking about bidding? Find out who is interested in the tender and add your name to the List of Interested Suppliers.

Important: The LIS for a specific tender notice does not replace or affect the tendering procedures in place for the procurement. Businesses are still required to respond to bid solicitations and to compete based on established bid criteria. For more information please read the List of Interested Suppliers Terms of Use.

Access the List of Interested Suppliers for this tender


The following statistics are only for the English page and are provided in close to real time. To calculate the total activity for a tender notice, you will need to add the English and French statistics.

Page views
(English page)
Unique page views
(English page)
Tender notice updates
Get notifications for this tender notice:
e-mail   RSS feed   Atom feed
For more information on notifications, visit the Follow Opportunities page.



An advanced contract award notice (ACAN) is a public notice indicating to the supplier community that a department or agency intends to award a contract for goods, services or construction to a pre-identified supplier, thereby allowing other suppliers to signal their interest in bidding, by submitting a statement of capabilities. If no supplier submits a statement of capabilities that meet the requirements set out in the ACAN, on or before the closing date and time stated in the ACAN, the contracting officer may then proceed with the award to the pre-identified supplier.

1. Definition of requirement:

The Correctional Service of Canada (CSC) must obtain legal data essential for the proper functioning of its operations. CSC must verify and keep track of pending cases of offenders, check convictions, court orders, to follow-up on cases on appeal in order to manage the cases of offenders. The unity of the CSC’s Courthouse and CSC Sentence Managers must be able to view and print the docket of the courthouse in the province of Québec and the municipal courts of Quebec.

The work will involve the following:

1.1 Objectives:

Have access to the docket of the criminal court of the province of Quebec and Quebec’s municipal courts. 

1.2 Tasks:

The Contractor shall make available access to legal databanks to assigned staff to the court documents to the unity of the CSC’s Courthouse and all CSC Sentence Managers.

1.3 Deliverables:

1.3.1	The legal database (access to the docket) must be accessible and must be updated. 

1.3.2	Paper consumption: 

a.	Should printed material be required, double sided printing in black and white format is the default unless otherwise specified by the Project Authority. 

b.	The Contractor must ensure printed material is on paper with a minimum recycled content of 30% and/or certified as originating from a sustainably managed forest. 

c.	The Contractor must recycle unneeded printed documents (in accordance with Security Requirements).

1.3.3	Language of Work:

The contractor must perform all work in English, French or both languages in which the Contractor shall provide the services and deliverables.

1.3.4 Security Requirements:

There are no security requirements associated to this contract.

2. Minimum essential requirements:

Any interested supplier must demonstrate by way of a statement of capabilities that it meets the following requirements:

•	Given access to the docket of the criminal courthouse in the province of Quebec and the municipal courts of Quebec.
•	That the legal databanks (access to docket) is available and is updated.

3. Applicability of the trade agreement (s) to the procurement

This procurement is not subject to any trade agreement.

4. Set-aside under the Procurement Strategy for Aboriginal Business

This procurement is not subject to any set-asides for Aboriginal Suppliers.

5. Comprehensive Land Claims Agreement (s)

This procurement is not subject to a Comprehensive Land Claims Agreement.

6. Justification for the Pre-Identified Supplier

The “Société québécoise d’information juridique (SOQUIJ)” is, to our knowledge, the unique owner of all computer bank information in the Province of Quebec. These juridical information are essentials for the functioning of the operations to the Correctional Service Canada.

Also, the accesses to the docket have been enlarged to all administrators of sentences via Internet (Azimut). The impact to decentralize researches in the different juridical banks will make the sentence administrators more autonomous and ease congestion at the link unit of the Justice Court.

7. Government Contracts Regulations Exception(s)

The following exception to the Government Contracts Regulations is invoked for this procurement under subsection: 

•	the nature of the work is such that it would not be in the public interest to solicit bids.

8. Exclusions and/or Limited Tendering Reasons

The following exclusion (s) and/or limited tendering reasons are invoked under the section of the trade agreement (s) specified: 

This procurement is not subject to any trade agreement.

9. Ownership of Intellectual Property

Canada intends to retain ownership of any foreground intellectual property arising out of the proposed contract on the following basis: 

6.4 the main purpose of the Crown Procurement Contract, or of the deliverables contracted for, is:

	6.4.1	to generate knowledge and information for public dissemination.

10. The period of the proposed contract or the delivery date(s)

The proposed contract is for a period of April 1, 2014 till March 31, 2016 with an option to extend the contract for three (3) additional one-year periods each.

11. A cost estimate of the proposed contract

The estimated value of the contract, including option (s), is 637 680 $ (GST/HST extra).

12. Name and address of the pre-identified supplier

Société québécoise d’information juridique (SOQUIJ)
715, rue Square-Victoria, bureau 600
Montréal (Québec) H2Y 2H7

13. Suppliers' right to submit a statement of capabilities

Suppliers who consider themselves fully qualified and available to provide the goods, services or construction services described in the ACAN, may submit a statement of capabilities in writing to the contact person identified in this notice on or before the closing date and time of this notice. This statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.

14. The closing date and time for a submission of a statement of capabilities

The closing date and time for accepting statements of capabilities is March 26th, at 2:00 PM EST.

15. Enquiries and submission of statement of capabilities

Enquiries and statement of capabilities are to be directed to:

Manon Paulin
Contracting and Procurement Regional Officer
Regional Services Center
Material Management
Correctional Service Canada 
250, Montée St-François
Laval, Canada H7C 1S5
Telephone:  450-661-9550, ext.: 3912

Access and terms of use

Government of Canada (GC) tender notices and awards, solicitation documents and tender attachments are available free of charge and without registration on, the authoritative location for GC tenders.

You may have received this tender notice or award through a third-party distributor. The Government of Canada is not responsible for any tender notices and/or related documents and attachments not accessed directly through

This Government of Canada tender notice or tender award carries an Open Government Licence - Canada that governs its use. Related solicitation documents and/or tender attachments are copyright protected. Please refer to the section about Commercial Reproduction in the Terms and Conditions for more information.

Support for smaller businesses

If you have questions specific to this procurement, please contact the Contracting Authority (see the "Contact Information" section above).

If you need help understanding the federal procurement process or registering as a supplier, contact the Office of Small and Medium Enterprises. We have a network of offices across Canada.

Solicitation Documents

FileAmendment numberLanguageUnique Download Event (English page)Date added
2028769_pac_eng.pdf001English- Not available
2028769_pac_fr.pdf001French- Not available