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Tender Notice


Publishing status
Days to closing
6 years 4 months ago


Publication date
Amendment date
Date closing
2014/02/27 18:00 Eastern Standard Time (EST)


Reference number
Solicitation number
Region of opportunity
Region of delivery
Notice type
Letter of Interest (LOI)/Request for Information (RFI)
Trade agreement
  • None
Procurement entity
Public Works and Government Services Canada
End user entity
Public Works and Government Services Canada

Contact Information

Contact name
Patrick Case
Contact phone
Contact fax
Contact address
Public Works and Government Services Canada
10th Floor – 4900 Yonge Street
Toronto, Ontario   M2N 6A6

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Public Works and Government Services Canada (PWGSC) is asking interested parties to provide information for a potential lease of space that meets the following criteria:

Section A: Lease Components

	a lease term of approximately ten (10) years, commencing on or about March 1st 2015, plus an option to extend the lease for one (1) additional period of five (5) years;

	approximately 472 usable square metres (um2) of contiguous office space, and five (5) parking spaces;

	the proposed space must be available approximately sixteen (16) weeks prior to the above-noted lease commencement date so the space may be prepared for occupancy;

	 the proposed space should satisfy or be capable of satisfying the following criteria:
1. 		be located within 500 metres of a public transit stop with regular service and have municipal sidewalks leading from the transit stops to the building 
2. 	   be within 500 metres of private/public parking (excluding street parking)  
3.	be fully accessible to persons with a disability;
4.	space offered must be at grade or above and all must be contiguous and unobstructed;
5.	buildings with residential use shall not be considered;
6.	the length of the proposed space shall be no more than three (3) times its width;
7.	the use of adjacent lands and buildings must be compatible with the use;
	8.	each site offered shall be subject to a security assessment to determine the suitability of the space offered;
	9.	the five (5) parking spaces must be reserved and be on the land or in the building;

	the proposed space must be located in the City of Kitchener or the City of Waterloo excluding the following areas:

	Kitchener: Buildings located within the following boundaries will not be considered (the geographical boundaries include sites on either side of the roads):

	North: 	Victoria St.
	South: 	Stirling Ave.
	   East: 	from Victoria St. N., Weber St. W. to Queen St. N.,  west on Queen St. to Duke St. E. to Pandora Ave, west on Pandora to King St. E. to Stirling Ave.
	   West: Charles St. W.

	Waterloo: Buildings located within the following boundaries will not be considered (the geographical boundaries include sites on either side of the roads):

•	North: 	Columbia St. W
•	South: 	Union St. E. to Union Blvd. 
•	East: 	Regina St. N. to William St. to Herbert St. 
•	West:	Fischer Halliman Rd. N. to Erb W. to Caroline St to John St. W. to Park St.          

	on or before the lease commencement date, the proposed space will have to comply with all requirements contained in PWGSC’s Standards for Leased Accommodation, a copy of which may be obtained from the contact listed in Section F;

Note: PWGSC may wish to visit or inspect the proposed space upon reasonable notice and a threat and risk assessment may be undertaken in order to assess potential threats to the security of the proposed space and to the public.	

Section B: Responses

Interested parties are requested to submit their responses to this EOI in writing to the following address:
		Attention: Patrick Case
Public Works and Government Services Canada
		10th Floor – 4900 Yonge Street
		Toronto, Ontario   M2N 6A6

or by facsimile to 416-512-5544

or by email to the contact listed below in Section F.

Please indicate File No. 532373 on all correspondence.

Section C: Responses Requested by

As this may be the only invitation to submit an Expression of Interest for this potential lease project, owners or their agents should provide their response by February 27, 2014.  Any response received after this date may not be considered.

Section D: Information Provided by an Interested Party or an Interested Party’s Agent     

Information provided by interested parties or the agents of interested parties should include the file number, the location and municipal address of the building, current zoning, specific location of space within the building, measured area of space, architectural drawings identifying the proposed space with washrooms, exits and other design elements, private/public parking facilities, and details addressing the criteria listed above in Section A. Agents submitting a response to this EOI must provide PWGSC with a letter authorizing them to do so.

Section E: Security Requirement

If this EOI results in a future tender process, the building owners of the proposed spaces will have to hold a valid security clearance at the Reliability level, approved and granted by the Canadian Industrial Security Directorate (CISD) of PWGSC prior to award. All parties interested in this potential lease project are advised to obtain this security clearance level in advance. Information regarding security clearance can be obtained on the website of the CISD/PWGSC at Please contact the person listed in Section F to initiate the security clearance process.

Section F: Additional Information

For more information, please contact Patrick Case, Senior Advisor, Leasing by phone at 416- 512-5635 or by email to:

Section G: List of Available Space

This EOI is issued in order to invite interested parties to demonstrate their interest in providing the requirements described herein. This information may be included in a list of available space and used for potential future solicitations.

Section H: Not a Solicitation Process

Note that this is not a tender process, nor a request for proposal, but only an inquiry as to the availability of space to lease. PWGSC will not necessarily invite offers, or lease any space, and may not post any future ads related to this request. The information provided through this EOI may be included in a source list of available space and PWGSC may issue an invitation to tender for other leasing requirements based on this information, or based on any other information which may come to its attention prior to an issuance of an invitation to tender; or it may invite offers by way of public tender. PWGSC reserves the right to proceed with an Invitation to Offer to Lease by inviting only parties deemed to most effectively meet specific operational, security and public safety requirements.

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