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Public Services and Procurement Canada

7.45. Disclosure of Information

  1. The following information can be released by contracting officers on a routine basis, after award of a contract or issuance of a standing offer (SO) or supply arrangement (SA):
    1. for all solicitations for goods and services, the name of the successful and unsuccessful bidders/offerors/suppliers, responsive and non responsive, together with the total evaluated price of the successful bidder/offeror/supplier and total score, if applicable. Since information on bidders/offerors/suppliers who are individuals may qualify for exemption under the Privacy Act, such requests should be directed to the Access to Information and Privacy Office as indicated in 7.45.b.;
    2. for all goods and services requirements subject to public opening, information which was released at the public opening of bids; for example, name of each bidder and the total amount of each bid; and
    3. individual unit pricing information including labour rates contained in standing offers (see instructions at 7.45.c.).
  2. The following types of requests for bid, contract or standing offer and supply arrangement information should be referred to the Access to Information and Privacy Office:
    1. names of bidders/offerors who are individuals and the content of their bids/offers, including prices, since such information may be subject to an exemption under the Privacy Act;
    2. copies of bids/offers, including any accompanying catalogues, handbooks or pricing guides;
    3. copies of contracts, purchase orders or standing offer documents, including any accompanying PWGSC-produced catalogues, handbooks, or acquisition guides;
    4. bid and contract information pertaining to classified requirements;
    5. information contained in bids/offers/arrangements that have been cancelled or superseded by later bids/offers;
    6. individual unit pricing pertaining to contracts or purchase orders for goods and services and construction; and
    7. any other information not covered in (a) above.
    Any disclosures not referred to the Access to Information and Privacy Office should first be discussed with Legal Services.
  3. To ensure a consistent approach to the public disclosure of information, PWGSC will release on a routine basis the unit prices and labour rates contained in standing offers for goods and services. Offerors must be informed of PWGSC's intention to disclose unit prices and labour rates contained in successful offers in the event of a resulting standing offer. General conditions 2005 of the Standard Acquisition Clauses and Conditions (SACC) Manual include a provision to this effect.
    There may be circumstances where the provisions related to the disclosure of information, as set out above, cannot be applied. Such circumstances must be handled on a case-by-case basis and would require the approval of the manager or higher, depending on the approval authority, before issuing the RFSO or RFSA.