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Legal text for SACC item
Instruction to standing offer authorities: complete and insert one of the following options:
Option 1
An offerors' conference will be held at __________________________________ (insert address) on __________________________________ (insert date [e.g. 17 March 2014]). The conference will begin at __________________________________ (insert time [e.g. 14:00 EST or EDT]), in __________________________________ (insert location/room number). The scope of the requirement outlined in the Request for Standing Offers (RFSO) will be reviewed during the conference and questions will be answered. It is recommended that Offerors who intend to submit an offer attend or send a representative.
Offerors are requested to communicate with the Standing Offer Authority before the conference to confirm attendance. Offerors should provide, in writing, to the standing Offer Authority, the name(s) of the person(s) who will be attending and a list of issues they wish to table no later than _____(insert date and time). Any clarifications or changes to the RFSO resulting from the Offerors' conference will be included as an amendment to the RFSO. Offerors who do not attend will not be precluded from submitting an offer.
Any clarifications or changes to the RFSO resulting from the Offerors' conference will be included as an amendment to the RFSO. Offerors who do not attend will not be precluded from submitting an offer.
Option 2
An offerors' conference will be held at __________________________________ (insert address) on __________________________________ (insert date [e.g. 17 March 2014]). The conference will begin at __________________________________ (insert time [e.g. 14:00 EST or EDT]), in __________________________________ (insert location/room number). The scope of the requirement outlined in the Request for Standing Offers (RFSO) will be reviewed during the conference and questions will be answered. It is recommended that Offerors who intend to submit an offer attend or send a representative.
Personnel security screening is required prior to gaining authorized access to __________________________________ (insert PROTECTED information, assets, or sites or CLASSIFIED information, assets or sites). Offerors are requested to communicate with the Standing Offer Authority before the conference to confirm attendance. Offerors should provide, in writing, to the Standing Offer Authority, the name(s) of the person(s) who will be attending and a list of issues they wish to table no later than __________________________________(insert date and time). The Offeror’s Company Security Officer (CSO) must ensure that their representatives hold a valid security clearance at the required level for the Offerors’ conference. Failure to comply with the security requirements will result in the representatives being denied access to the Offerors’ conference.
Any clarifications or changes to the RFSO resulting from the Offerors' conference will be included as an amendment to the RFSO. Offerors who do not attend will not be precluded from submitting an offer.
Option 3
An offerors' conference will be held at ________________ (insert address) on ________________ (insert date [e.g. 17 March 2014]). The conference will begin at ________________ (insert time [e.g.14:00 EST or EDT]), in ________________ (insert location/room number). The scope of the requirement outlined in the Request for Standing Offers (RFSO) will be reviewed during the conference and questions will be answered. It is recommended that Offerors who intend to submit an offer attend or send a representative.
This offerors’ conference is subject to the COVID-19 Vaccination Policy for Supplier Personnel. The person(s) who attend must be fully vaccinated against COVID-19, or, for personnel that are unable to be vaccinated due to a certified medical contraindication, religion or other prohibited grounds of discrimination under the Canadian Human Rights Act, subject to accommodation and mitigation measures that have been presented to and approved by Canada.
Offerors must communicate with the Standing Offer Authority before the conference to confirm attendance. Offerors should provide, in writing, to the Standing Offer Authority, the name(s) of the person(s) who will be attending and a list of issues they wish to table no later than ________________ (insert date and time). Offerors must also complete and submit the following certification:
I, ________________ (first and last name), as the representative of ________________ (name of business) pursuant to ________________ (insert solicitation number), warrant and certify that all personnel that will attend this offerors’ conference on this business’ behalf are:
- fully vaccinated against COVID-19; or
- for personnel that are unable to be vaccinated due to a certified medical contraindication, religion or other prohibited grounds of discrimination under the Canadian Human Rights Act, subject to accommodation and mitigation measures that have been presented to and approved by Canada.
I certify that all personnel that will attend on behalf of ________________ (name of business) have been notified of the vaccination requirements of the Government of Canada’s COVID-19 Vaccination Policy for Supplier Personnel, and that the ________________ (name of business) has certified to their compliance with this requirement.
I certify that the information provided is true as of the date indicated below and will continue to be true for the duration of the offerors’ conference. I understand that the certifications provided to Canada are subject to verification at all times. Canada reserves the right to request additional information to verify the certifications at all times. I also understand that Canada will declare a bid non-responsive or a contractor in default, if a certification is found to be untrue, whether made knowingly or unknowingly.
Signature: ________________
Date: ________________
Information you provide on this Certification Form and in accordance with the Government of Canada’s COVID-19 Vaccination Policy for Supplier Personnel will be protected, used, stored and disclosed in accordance with the Privacy Act. Please note that you have a right to access and correct any information on your file, and you have a right to file a complaint with the Office of the Privacy Commissioner regarding the handling of your personal information. These rights also apply to all individuals who are deemed to be personnel for the purpose for the Contract and who require access to federal government workplaces where they may come into contact with public servants.
Failure to provide and comply with the above certification will result in the representatives being denied access to the offerors’ conference.
Any clarifications or changes to the RFSO resulting from the offerors' conference will be included as an amendment to the RFSO. Offerors who do not attend will not be precluded from submitting an offer.
Option 4
An offerors' conference will be held at ________________ (insert address) on ________________ (insert date [e.g. 17 March 2014]). The conference will begin at ________________ (insert time [e.g.14:00 EST or EDT]), in ________________ (insert location/room number). The scope of the requirement outlined in the Request for Standing Offers (RFSO) will be reviewed during the conference and questions will be answered. It is recommended that Offerors who intend to submit an offer attend or send a representative.
Personnel security screening is required prior to gaining authorized access to ________________ (insert PROTECTED information, assets, or sites or CLASSIFIED information, assets or sites). The Offeror’s Company Security Officer (CSO) must ensure that their representatives hold a valid security clearance at the required level for the Offerors’ conference.
This offerors’ conference is subject to the COVID-19 Vaccination Policy for Supplier Personnel. The person(s) who attend must be fully vaccinated against COVID-19, or, for personnel that are unable to be vaccinated due to a certified medical contraindication, religion or other prohibited grounds of discrimination under the Canadian Human Rights Act, subject to accommodation and mitigation measures that have been presented to and approved by Canada.
Offerors must communicate with the Standing Offer Authority before the conference to confirm attendance. Offerors should provide, in writing, to the Standing Offer Authority, the name(s) of the person(s) who will be attending and a list of issues they wish to table no later than ________________ (insert date and time). Offerors must also complete and submit the following certification:
I, ________________ (first and last name), as the representative of ________________ (name of business) pursuant to ________________ (insert solicitation number), warrant and certify that all personnel that will attend this offerors’ conference on this business’ behalf are:
- fully vaccinated against COVID-19; or
- for personnel that are unable to be vaccinated due to a certified medical contraindication, religion or other prohibited grounds of discrimination under the Canadian Human Rights Act, subject to accommodation and mitigation measures that have been presented to and approved by Canada.
I certify that all personnel that will attend on behalf of ________________ (name of business) have been notified of the vaccination requirements of the Government of Canada’s COVID-19 Vaccination Policy for Supplier Personnel, and that the ________________ (name of business) has certified to their compliance with this requirement.
I certify that the information provided is true as of the date indicated below and will continue to be true for the duration of the offerors’ conference. I understand that the certifications provided to Canada are subject to verification at all times. Canada reserves the right to request additional information to verify the certifications at all times. I also understand that Canada will declare a bid non-responsive or a contractor in default, if a certification is found to be untrue, whether made knowingly or unknowingly.
Signature: ________________
Date: ________________
Information you provide on this Certification Form and in accordance with the Government of Canada’s COVID-19 Vaccination Policy for Supplier Personnel will be protected, used, stored and disclosed in accordance with the Privacy Act. Please note that you have a right to access and correct any information on your file, and you have a right to file a complaint with the Office of the Privacy Commissioner regarding the handling of your personal information. These rights also apply to all individuals who are deemed to be personnel for the purpose for the Contract and who require access to federal government workplaces where they may come into contact with public servants.
Failure to provide and comply with the above certification or to comply with the security requirements will result in the representatives being denied access to the offerors’ conference.
Any clarifications or changes to the RFSO resulting from the offerors' conference will be included as an amendment to the RFSO. Offerors who do not attend will not be precluded from submitting an offer.