ARCHIVED Shipping Instructions (DND) - Foreign-based Contractors

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Legal text for SACC item

1.     Delivery will be FCA Free Carrier at _________ (Insert the named 
       place, e.g. Contractor's facility) Incoterms 2000.  The Contractor 
       must load the goods onto the carrier designated by the Department of 
       National Defence (DND). Onward shipment from the delivery point to 
       the consignee will be Canada's responsibility

2.     Before shipping the goods, the Contractor must contact the following 
       DND Inbound Logistics coordination center by telephone, facsimile or 
       e-mail, to arrange for shipment, and provide the information 
       detailed at paragraph 3.

       Instruction to contracting officers:      Before contract award, 
       choose either shipping option a, b, c, or d, and delete the unused 
       options and this instruction.

       (a)    Insert the following when the Contractor is located in the 
              United States (U.S.):

              Inbound Logistics Coordination Center (ILCC):
              Telephone:    1-877-447-7701 (toll free) 
              Facsimile:    1-877-877-7409 (toll free)


       (b)    Insert the following when the Contractor is located in United 
       Kingdom and Ireland:

              Inbound Logistics United Kingdom (ILUK):
              Telephone:    011-44-1895-613023, or
                            011-44-1895-613024, or
              Facsimile:    011-44-1895-613047

       In addition, the Contractor must send to DND Inbound Logistics the 
       completed form "Shipping Advice and Export Certificate" available at 
       the following Website address:
       shipping_advice.doc or by e-mail at:

       The shipment of any items above the value of 600 GBP (pound sterling) 
       being exported from the United Kingdom and Ireland will be cleared 
       by DND using Her Majesty's Customs & Excise (HMCE) New Export 
       Systems (NES).  The Contractor must comply with HMCE requirements by 
       registering with HMCE or by having a freight forwarder complete the 
       entry.  A printed copy of the NES entry Export Declaration clearly 
       displaying the Declaration Unique Consignment Reference Number must 
       be provided by the Contractor and attached to the consignment.  The 
       Contractor must ensure that this procedure is carried out for all 
       stores whether they be initial purchase or repair and overhaul 
       export items.  HMCE will authorize Canadian Forces Support Unit 
       (Europe) to ship the goods only if the procedure has been adhered to 
       completely and properly by the Contractor.


       (c)    Insert the following when the Contractor is located in a 
              country other than Canada, the United States, the United 
              Kingdom and Ireland:

              Inbound Logistics Europe Area (ILEA):
              Telephone:    +49-(0)-2451-910625
              Facsimile:    +49-(0)-2451-910626


       (d)    Insert the following for U.S. Foreign Military Sales:

              Inbound Logistics Coordination Center (ILCC):
              Telephone:    1-877-447-7701 (toll free)
              Facsimile:    1-877-877-7409 (toll free)

       Canada is responsible for the carrier selection for shipments of the 
       goods supplied under this Foreign Military Sales contract.  
       Instructions on how to obtain carrier selection from Canada are 
       contained in U.S. Department of Defense 4000.25-8-M, Military 
       Assistance Program Address Directory, and Canadian Special 
       Instructions Indicator (SII).  The Contractor must not ship the 
       goods until the SII has been complied with.

       Instruction to contracting officers:      Insert the following 
       paragraphs 3 through 7 with all options above, except (d) - U.S. FMS, 
       and delete this instruction.

3.     The Contractor must provide the following information to the DND 
       Inbound Logistics contact when arranging for shipment:

       (a)    the Contract number;

       (b)    consignee address (if multiple addresses, goods must be 
              packaged and labeled separately with each consignee address);

       (c)    description of each item;

       (d)    the number of pieces and type of packaging (e.g. carton, 
              crate, drum, skid);

       (e)    actual weight and dimensions of each piece type, including 
              gross weight;

       (f)    copy of the commercial invoice (in accordance with SACC 
              Manual clause C2608C, section 4) or a copy of the Canada 
              Customs Invoice;

       (g)    export/harmonized tariff number (in the U.S., the export 
              tariff is commonly called "Schedule B" and can be found at: 

       (h)    NAFTA Certificate of Origin (in accordance with SACC Manual 
              clause C2608C, section 2) for the U.S. and Mexico only;

       (i)    full details of dangerous material, as required for the 
              applicable mode of transportation, signed certificates for 
              dangerous material as required for shipment by the 
              International Maritime Dangerous Goods Code, or International 
              Air Transportation Association regulations or the applicable 
              Canadian Dangerous Goods Shipping Regulations and a copy of 
              the Material Safety Data Sheet.

4.     Following receipt of this information by Canada, Canada will provide 
       the appropriate shipping instructions, which may include the 
       requirement for specific consignee address labelling, the marking of 
       each piece with a Transportation Control Number and customs 

5.     The Contractor must not ship goods before receiving shipping 
       instructions from the DND Inbound Logistics contact.

6.     If the Contractor delivers the goods at a place and time that are 
       not in accordance with the given delivery instructions or fail to 
       fulfill reasonable delivery instructions given by Canada, the 
       Contractor must reimburse Canada any additional expenses and costs 

7.     If Canada is responsible for delays in delivering the goods, 
       ownership and risk will be transferred to Canada upon expiry of 
       either thirty (30) days following the date on which a duly completed 
       shipping application is received by Canada or by its appointed 
       forwarding agent, or thirty (30) days following the delivery date 
       specified in the Contract, whichever is later.