This information has been archived and replaced by Mandatory site visit (2022-06-20) A9040T
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Legal text for SACC item
Option 1
(Use this option when security requirements are associated with the site visit and the COVID-19 Vaccination Policy for Supplier Personnel does not apply)
It is mandatory that the Bidder or a representative of the Bidder visit the work site. Arrangements have been made for the site visit to be held at ____________________ (insert address) on _______ (insert date [for e.g. 17 March 2014]). The site visit will begin at ____________________ (insert time [for e.g. 14:00 EST or EDT]), in _______ (insert location/room number).
Personnel security screening is required prior to gaining authorized access to _______ (insert PROTECTED information, assets, or sites or CLASSIFIED information, assets or sites). Bidders must communicate with the Contracting Authority no later than _______ (insert date and time) to confirm attendance and provide the name(s) of the person(s) who will attend. The Bidder’s Company Security Officer (CSO) must ensure that their representatives hold a valid security clearance at the required level for the site visit. Failure to comply with the security requirements will result in the representative(s) being denied access to the site.
Bidders will be required to sign an attendance sheet. Bidders should confirm in their bid that they have attended the site visit. Bidders who do not attend the mandatory site visit or do not send a representative will not be given an alternative appointment and their bid will be declared non-responsive. Any clarifications or changes to the bid solicitation resulting from the site visit will be included as an amendment to the bid solicitation.
Option 2
(Use this option when there is no security requirement associated with the site visit and the COVID-19 Vaccination Policy for Supplier Personnel does not apply)
It is mandatory that the Bidder or a representative of the Bidder visit the work site. Arrangements have been made for the site visit to be held at ____________________ (insert address) on _______ (insert date [for e.g. 17 March 2014]). The site visit will begin at ____________________ (insert time [for e.g. 14:00 EST or EDT]), in _______ (insert location/room number).
Bidders must communicate with the Contracting Authority no later than ____________________ (insert date and time) to confirm attendance and provide the name(s) of the person(s) who will attend. Bidders will be required to sign an attendance sheet. Bidders should confirm in their bid that they have attended the site visit. Bidders who do not attend the mandatory site visit or do not send a representative will not be given an alternative appointment and their bid will be declared non-responsive. Any clarifications or changes to the bid solicitation resulting from the site visit will be included as an amendment to the bid solicitation.
Option 3
(Use this option when security requirements are associated with the site visit and the COVID-19 Vaccination Policy for Supplier Personnel applies)
It is mandatory that the Bidder or a representative of the Bidder visit the work site. Arrangements have been made for the site visit to be held at ____________________ (insert address) on _______ (insert date [for e.g. 17 March 2014]). The site visit will begin at ____________________ (insert time [for e.g. 14:00 EST or EDT]), in _______ (insert location/room number).
Personnel security screening is required prior to gaining authorized access to ____________________ (insert PROTECTED information, assets, or sites or CLASSIFIED information, assets or sites). The Bidder’s Company Security Officer (CSO) must ensure that their representatives hold a valid security clearance at the required level for the site visit. Failure to comply with the security requirements will result in the representative(s) being denied access to the site.
This site visit is subject to the COVID-19 Vaccination Policy for Supplier Personnel. The person(s) who attend must be fully vaccinated against COVID-19, or, for personnel that are unable to be vaccinated due to a certified medical contraindication, religion or other prohibited grounds of discrimination under the Canadian Human Rights Act, subject to accommodation and mitigation measures that have been presented to and approved by Canada.
Bidders must communicate with the Contracting Authority no later than ____________________ (insert date and time) to confirm attendance and provide the name(s) of the person(s) holding a valid security clearance at the required level who will attend. Bidders must also complete and submit the following certification:
I, ____________________ (first and last name), as the representative of ____________________ (name of business) pursuant to ____________________ (insert solicitation number), warrant and certify that all personnel that will attend this site visit on this business’ behalf are:
- fully vaccinated against COVID-19; or
- for personnel that are unable to be vaccinated due to a certified medical contraindication, religion or other prohibited grounds of discrimination under the Canadian Human Rights Act, subject to accommodation and mitigation measures that have been presented to and approved by Canada.
I certify that all personnel that will attend on behalf of ____________________ (name of business) have been notified of the vaccination requirements of the Government of Canada’s COVID-19 Vaccination Policy for Supplier Personnel, and that the ____________________ (name of business) has certified to their compliance with this requirement.
I certify that the information provided is true as of the date indicated below and will continue to be true for the duration of the site visit. I understand that the certifications provided to Canada are subject to verification at all times. Canada reserves the right to request additional information to verify the certifications at all times. I also understand that Canada will declare a bid non-responsive or a contractor in default, if a certification is found to be untrue, whether made knowingly or unknowingly.
Signature: ____________________
Date: ____________________
Information you provide on this Certification Form and in accordance with the Government of Canada’s COVID-19 Vaccination Policy for Supplier Personnel will be protected, used, stored and disclosed in accordance with the Privacy Act. Please note that you have a right to access and correct any information on your file, and you have a right to file a complaint with the Office of the Privacy Commissioner regarding the handling of your personal information. These rights also apply to all individuals who are deemed to be personnel for the purpose for the Contract and who require access to federal government workplaces where they may come into contact with public servants.
Bidders who do not confirm attendance, provide the name(s) of the person(s) who will attend, or who do not complete and submit the above certification as required will not be allowed access to the site. Bidders will be required to sign an attendance sheet. Bidders should confirm in their bid that they have attended the site visit. Bidders who do not attend the mandatory site visit or do not send a representative will not be given an alternative appointment and their bid will be declared non-responsive. Any clarifications or changes to the bid solicitation resulting from the site visit will be included as an amendment to the bid solicitation.
Option 4
(Use this option when there is no security requirement associated with the site visit but the COVID-19 Vaccination Policy for Supplier Personnel applies)
It is mandatory that the Bidder or a representative of the Bidder visit the work site. Arrangements have been made for the site visit to be held at ____________________ (insert address) on _______ (insert date [for e.g. 17 March 2014]). The site visit will begin at ____________________ (insert time [for e.g. 14:00 EST or EDT]), in _______ (insert location/room number).
This site visit is subject to the COVID-19 Vaccination Policy for Supplier Personnel. The person(s) who attend must be fully vaccinated against COVID-19, or, for personnel that are unable to be vaccinated due to a certified medical contraindication, religion or other prohibited grounds of discrimination under the Canadian Human Rights Act, subject to accommodation and mitigation measures that have been presented to and approved by Canada.
Bidders must communicate with the Contracting Authority no later than ____________________ (insert date and time) to confirm attendance and provide the name(s) of the person(s) who will attend. Bidders must also complete and submit the following certification:
I, ____________________ (first and last name), as the representative of ____________________ (name of business) pursuant to ____________________ (insert solicitation number), warrant and certify that all personnel that will attend this site visit on this business’ behalf are:
- fully vaccinated against COVID-19; or
- for personnel that are unable to be vaccinated due to a certified medical contraindication, religion or other prohibited grounds of discrimination under the Canadian Human Rights Act, subject to accommodation and mitigation measures that have been presented to and approved by Canada.
I certify that all personnel that will attend on behalf of ____________________ (name of business) have been notified of the vaccination requirements of the Government of Canada’s COVID-19 Vaccination Policy for Supplier Personnel, and that the ____________________ (name of business) has certified to their compliance with this requirement.
I certify that the information provided is true as of the date indicated below and will continue to be true for the duration of the site visit. I understand that the certifications provided to Canada are subject to verification at all times. Canada reserves the right to request additional information to verify the certifications at all times. I also understand that Canada will declare a bid non-responsive or a contractor in default, if a certification is found to be untrue, whether made knowingly or unknowingly.
Signature: ____________________
Date: ____________________
Information you provide on this Certification Form and in accordance with the Government of Canada’s COVID-19 Vaccination Policy for Supplier Personnel will be protected, used, stored and disclosed in accordance with the Privacy Act. Please note that you have a right to access and correct any information on your file, and you have a right to file a complaint with the Office of the Privacy Commissioner regarding the handling of your personal information. These rights also apply to all individuals who are deemed to be personnel for the purpose for the Contract and who require access to federal government workplaces where they may come into contact with public servants.
Bidders who do not confirm attendance, provide the name(s) of the person(s) who will attend, or who do not complete and submit the above certification as required will not be allowed access to the site. Bidders will be required to sign an attendance sheet. Bidders should confirm in their bid that they have attended the site visit. Bidders who do not attend the mandatory site visit or do not send a representative will not be given an alternative appointment and their bid will be declared non-responsive. Any clarifications or changes to the bid solicitation resulting from the site visit will be included as an amendment to the bid solicitation.