LAC LIBRARY ACAN (5Z011-140422/A)

New! CanadaBuys is here! Suppliers register today!

Register now to ensure you transition to doing business with the new Government of Canada procurement service. Click here to get started.

Tender Notice


Publishing status
Days to closing
8 years 2 months ago


Publication date
Amendment date
Date closing
2014/04/11 14:00 Eastern Daylight Time (EDT)


Reference number
Solicitation number
Region of delivery
National Capital Region
Notice type
Advance Contract Award Notice (ACAN)
Trade agreement
  • Agreement on Internal Trade (AIT)
  • Canada-Colombia Free Trade Agreement
  • Canada-Panama Free Trade Agreement
  • Canada-Peru Free Trade Agreement (CPFTA)
  • North American Free Trade Agreement (NAFTA)
  • World Trade Organization-Agreement on Government Procurement (WTO-AGP)
Non-competitive procurement strategy
Exclusive Rights
Procurement entity
Public Works and Government Services Canada
End user entity
Library and Archives Canada

Contact Information

Contact name
Conn-Harbinson, Margo
Contact phone
(819) 956-1114 ( )
Contact fax
(819) 953-3703
Contact address
4C1, Place du Portage Phase III
11 Laurier St./11, rue Laurier
K1A 0S5
Telephone No.: (819) 956-1114 (    )
Facsimile No.: (819) 953-3703


The following statistics are only for the English page and are provided in close to real time. To calculate the total activity for a tender notice, you will need to add the English and French statistics.

Page views
(English page)
Unique page views
(English page)
Tender notice updates
Get notifications for this tender notice:
RSS feed   Atom feed
For more information on notifications, visit the Follow Opportunities page.


Trade Agreement: WTO-AGP/NAFTA/AIT/Canada FTAs with
Tendering Procedures: 
Attachment: None
Non-Competitive Procurement Strategy: Exclusive Rights
Comprehensive Land Claim Agreement: No
Vendor Name and Address: 
OCLC Online Computer Library Center Inc
9955 Avenue de Catania
Suite 135
Brossard Quebec
Nature of Requirements: 
Conn-Harbinson, Margo
Telephone No. - (819) 956-1114 
Fax No. - (819) 953-3703

THE ACAN FROM 9 APRIL 2014, 2:00 PM EDST, TO 11 APRIL 2014, 2:00

Advance Contract Award Notice for LAC Library Access and
Web-enabled Services

1. Purpose of an Advance Contract Award Notice (ACAN)  

An ACAN is a public notice indicating to the supplier community
that a department or agency intends to award a contract for
goods, services or construction to a pre-identified supplier,
thereby allowing other suppliers to signal their interest in
bidding, by submitting a statement of capabilities. If no
supplier submits a statement of capabilities that meets the
requirements set out in the ACAN, on or before the closing date
stated in the ACAN, the contracting officer may then proceed
with the award to the pre-identified supplier. 

2. Definition of requirement


The mandate of Library and Archives Canada (LAC), as outlined in
the Preamble to the Library and Archives of Canada Act, is:
to preserve the documentary heritage of Canada for the benefit
of present and future generations;
to be a source of enduring knowledge accessible to all,
contributing to the cultural, social and economic advancement of
Canada as a free and democratic society;
to facilitate in Canada co-operation among communities involved
in the acquisition, preservation and diffusion of knowledge;
to serve as the continuing memory of the Government of Canada
and its institutions.

The collection held by LAC is the shared documentary heritage of
all Canadians.  It has been built over many years, and brings
together the collections of the former National Archives of
Canada (established in 1872) and the former National Library of
Canada (established in 1953). This heritage includes
publications, archival records, sound and audio-visual
materials, photographs, artworks, and electronic documents. It
is a component of LAC's mandate to provide equal and parallel
access in both English and French to its holdings.  

In its 2013 Report on Plans and Priorities, LAC announced its
plans to implement a new digital service model.  Accordingly,
LAC seeks to improve its offerings in the field of digital
access.  LAC's objective in undertaking this change is to
position the organization to address the formidable challenge of
providing Canadians with open access to their documentary
heritage, including the growing digital component.  

LAC is also in the process of completing a Collection Storage
Facility in Gatineau, Québec, Canada which will feature a
high-density shelving system with a suitable environment to
better protect Canada's analogue information resources. 


Through this ACAN process LAC is seeking to contract with a
qualified Service Provider to utilize its externally hosted
web-available 21st century system (or systems) and related
services.  This will encompass LAC's National Union Catalogue
(NUC) management services and access functionality (including
the loading and management of data), LAC collection management
functions (acquisition, description, public and remote catalogue
access and circulation control and storage management which may
involve building linkages to LAC internal systems and will
require the provision of a bilingual "skin" with  Canadian
branding (in compliance with TBS standards for the design of
Government of Canada websites) on any public interface(s)), to
enable LAC to continue its ongoing commitment to resource
sharing in Canada.

Legacy Systems

LAC manages its Library operations using a legacy system that
was developed in-house by LAC, called AMICUS.  AMICUS is managed
by a combination of staff from business areas of Library and
Archives Canada as well as the Innovation and Chief Information
Officer Branch (ICIOB).  Another LAC legacy system called MIKAN
was also built in-house using a similar data model as AMICUS to
address the discovery of archival materials.  

Data within AMICUS is stored in a relational database management
system, and consists of data elements based on/found in a
variety of formats including MARC (i.e. Machine-readable
Cataloguing - ANSI/NISO Z39.2):
bibliographic and authority data in MARC;
holdings information; and 
other data (e.g. Acquisitions, serials control etc.).

AMICUS is compatible with the ANSI / NISO (American National
Standards Institute / National Information Standards
Organization) Z39.50 standard and has been established as a
target server searchable by remote clients.   AMICUS Web also
offers freely available search capability through a public
web-based interface.

AMICUS is used by LAC for Acquisitions, Cataloguing, Serials
control, Circulation and other functions, such as the online
catalogue (Amicus Web), as well as for National Union Catalogue
activities.  AMICUS is the primary agent for delivering to
users, in an automated exchange format, bibliographic records
which may contain links to digital objects, sound or video
recordings (although the digital objects themselves are stored
apart from AMICUS, on LAC servers or servers of other

AMICUS is the primary vehicle for compiling the national
bibliography (Canadiana) and for researchers, scholars and
ordinary Canadians to gain access to LAC's collection of
published Canadiana and non-Canadiana.  

Canadian and foreign libraries, booksellers and others obtain
cost savings in the order of $7 million per year by re-using
bibliographic records for Canadian and foreign publications from
AMICUS in their catalogues or to support their library or
business operations.  

Federated Searching of LAC Holdings

Launched in March 2006, "Search All" is a publically available
web-based federated search engine that provides an integrated
searching capability for LAC primary resources, AMICUS (library
catalogue), and MIKAN (archival descriptions), including the
following discretely searchable components:
Library Search (which searches published materials held at LAC
or libraries across Canada.  This is an alternative public
search interface to AMICUS Web, which is described above);
Archives Search (which searches descriptions of LAC's archival
holdings held in MIKAN)
Image Search (which searches for digital images of archival
material such as photographs, art, maps and textual material
which are described in MIKAN);
Ancestors Search (provides searching capability by a person's
name across several of LAC's genealogical databases).  

Currently AMICUS MARC21 descriptive metadata elements are
converted into Metadata Object Description Schema (MODS)-lite
XML format for use by the K2-Autonomy Federated Search engine.  
However, as LAC is in the process of planning a replacement for
this internal Federated Search tool (currently slated for 2016)
these data formats and means of data exchange between systems
may also be subject to change.

Digitization, Lender of Last Resort and Last Copy Network

Library and Archives Canada (LAC) ended its interlibrary loan
(ILL) program in December 2012.  The majority of LAC's ILL
requests have been for archival materials on microfilm.  
Accordingly, LAC plans to make this high - demand content
accessible online through an ongoing, aggressive, digitization
agenda.  In order to make this popular content more discoverable
and accessible, LAC is also looking at new approaches to linking
the digital images directly to online descriptions to facilitate

Despite having ceased to offer its ILL program, LAC remains
committed to maintaining access to its holdings.  In November
2013, LAC established new lending processes based on a "lender
of last resort" (LLR) approach and provides access through a
variety of means to materials for which LAC is the only holding
institution.  No systems development is required to support this
staff driven activity.  

LAC is also participating in the development of a "Last Copy
Network".  This proposed Canadian network will allow each
participating institution to declare all or part of its holdings
"last copy" and thus commit to managing these holdings for
preservation and access on the basis of agreed 'last copy'
principles.  Ideally there will be several copies preserved
throughout the network.  Therefore it is anticipated that LAC
will require functionality to "flag" or otherwise identify
non-unique holdings at various institutions that have been
identified as "last copy", as well as the ability for
institutions to search for and identify whether a given title is
managed as last copy at another institution.  

National Union Catalogue

Section 8(1)(c) of the Library and Archives Canada Act provides
LAC with the authority to "compile and maintain information
resources such as a national bibliography and a national union

A union catalogue is an awareness tool to help users and library
staff identify materials from a broader range of sources than a
single library and to identify specialized and rare items such
as manuscripts and other primary sources. It is an accumulation
of bibliographic records and holdings data from multiple
reporting libraries for the purposes of assisting in the
identification of resources.  Citations from the database may be
used in other systems to initiate lending or document-delivery
processes.  The database model of a union catalogue typically
allows one bibliographic record per title, per format, with
multiple holdings statements attached.  Contributing libraries
submit batches of bibliographic records and holdings data
extracted from their local catalogues.  The incoming
bibliographic data is scanned for matches against the existing
data.  Algorithms determine whether an incoming bibliographic
record will be entered into the database as a new discrete
record, or whether portions of it will be used to enhance an
existing record.  The holdings data includes symbols or codes
identifying the holding institution, local identifiers, e.g.
barcodes or call numbers, and in the case of serials, summaries
of numerical and chronological coverage of the local holdings,
as well as a code indicating whether this material is available
for interlibrary loan.  A union catalogue provides search
functionality similar to library catalogues, but not
acquisition, or circulation functionality. 

LAC's national implementation of a union catalogue (the National
Union Catalogue or NUC) is a comprehensive collection (i.e.
single database) that contains information describing the
published materials held at LAC and libraries across Canada. 
The NUC contains bibliographic descriptions of resources in all
subject areas and in all formats. 

The NUC currently maintains the contributed holdings of 774
Canadian libraries, representing 28.5 million MARC21
descriptions (bibliographic and related information in
machine-readable form) and 64.6 million units of discrete
holdings data as of May 2013.  Of these holding, 50% or 388
libraries are considered current (i.e. reported within the last
2.5 years) and contributors come from all 10 provinces, and all
three territories.

As a component of AMICUS, the National Union Catalogue is
searchable through a Web interface and the Z39.50 server to
facilitate the operations of Canadian libraries such as
interlibrary loan, cooperative cataloguing, reference, resource
sharing and collection development. AMICUS as a whole (including
the NUC) supports 1.5 million web searches and 16 million Z39.50
connections annually. These searches and connections underscore
the importance of the NUC and AMICUS as a whole, for Canadians.

Library symbols are precise, standardized, shorthand identifiers
that are useful for automated inter-lending communications and
processing, as well as union lists, bibliographies and local and
regional networks. Currently, LAC maintains the Directory of
Library Symbols and Interlibrary Loan Policies in Canada and
assigns library symbols to new libraries upon request. The
Canadian Library Directory is a key component of LAC's NUC for
resource sharing in Canada as it decodes Canadian library
symbols and provides information on local inter-library loan
policies.  However, going forward a decision has been made to
make use of the Service Provider's Library Directory service
offering to reduce duplication of effort and cost to LAC.

LAC has acted as a repository for electronic theses metadata
since 2003 in order to provide access to this valuable research
within Canada and throughout the world. Theses are collected
from Canadian universities in a format called Open Archives
Initiative Protocol for Metadata Harvesting (OAI-PMH), which
uses XML over Http.  LAC also plans to expand on its ability to
ingest digital publications and metadata in ONIX (ONline
Information eXchange, a publishing standard) format.  Therefore
it is anticipated that the Service Provider will automatically
ingest metadata in both ONIX and OAI-PMH formats to support this

Services and Supports

Data Migration and Population of Supplier Databases/Tools

Currently, staff and users access the single LAC AMICUS database
for Acquisitions, Cataloguing, Circulation, OPAC (the public
access interface) and Serials Control activities, and for NUC
activities; however they are presented with distinct "views" of
the data depending on their work (i.e. different data elements,
access points, etc.).  From the existing AMICUS database:
LAC will extract and provide to the Service Provider the LAC
Collections database, which includes cataloguing, holdings,
acquisitions, serials control, and authority data for ongoing
and historical cataloguing, acquisitions and serials control
LAC will extract and provide a second set of data to create the
NUC database containing bibliographic records and holdings data
for all of the NUC contributors.

The LAC holdings data will be migrated separately with the LAC
Collection, so LAC holdings information in the current NUC does
not need to be migrated again.  Authority data is not included
in the NUC migration.  

The Service Provider will use the two datasets provided by LAC,
to build the future LAC and NUC databases, applying all
necessary data conversions. LAC will inform the vendor of known
issues that they may wish to address during the migration
process in order to conform to their data standards. 

Once populated with the NUC dataset, the Service Provider's
externally hosted solution will replace the existing LAC
implementation of the NUC for all public access and library
contribution and data sharing functions.

NUC Support Services

The LAC team maintaining the NUC has a long tradition of
providing client engagement services, quality control services,
and encouraging contributors to comply with data quality
standards. It is anticipated that the Service Provider will
provide services and/or operate internal systems that will:
engage with contributing clients and encourage renewal of lapsed
assess input files from contributing libraries and where
necessary map and develop conversion specifications that comply
with loading algorithms, and 
conduct quality control activities (e.g. analyse loading errors,
correct errors, harmonize data and reduce or remove duplicate

Interconnectivity with LAC Systems

AMICUS is interconnected with other LAC electronic systems and
any solution implemented to replace its internal use by LAC
staff will need to be similarly linked to continue to support
LAC's business processes.  

For instance, at the present Acquisitions information held in
AMICUS is communicated to LAC's integrated financial management
system (i.e. the FreeBalance Accountability software suite) for
accounting and payment purposes.  As part of the replacement of
the AMICUS system, finance information for Acquisitions will be
stored in the Service Provider's externally hosted system, and
will need to be regularly exported in a format compatible for
use within LAC's financial management system.

Other LAC systems that interconnect with AMICUS include an
internal physical management function (i.e. Content Management
System-High Density Storage) that integrates with the AMICUS
Circulation module, and Federated Search, a federated search
tool that searches Library and Archives holdings using XML data
extracted from both AMICUS and MIKAN, along with dozens of
discrete databases.   

As part of its service offering, it is anticipated that the
Service Provider will allow a linkage from LAC's Content
Management System-High Density Storage to the Service Provider's
Circulation system, to support the retrieval of holdings in
these facilities.  The Content Management System functionality
to identify and track where material is physically stored is
common to both AMICUS and MIKAN systems, however the scope of
the planned involvement by the Service Provider in supporting
this feature is restricted to published material at this time,
and will not include the governmental or archival material
holdings stored in MIKAN.  

Since LAC is planning to replace its internal Federated Search
tool, as part of the implementation process to change its
internal technologies, LAC will require that the Service
Provider be willing and able to provide an extract of LAC's
records to LAC on a periodic basis, in a format yet to be
determined, to be used to populate its internal solution (which
is currently envisioned as following a data warehouse model). 
This will facilitate federated searching and discovery of its

While LAC currently hosts its growing collection of digital
objects internally, on its own servers, in the future, LAC may
consider utilizing the Service Provider to host some or all of
its digital objects, after undertaking further assessment of
factors such as storage costs and impact on speed of access to
the items within the collection.

It is further anticipated that the Service Provider will provide
services and/or operate internal systems that will support the
Last Copy Network.  

However, there are security and privacy concerns stemming from
the planned changes to LAC business processes and the IT systems
used to support these processes.  Accordingly, prior to contract
award, the selected Service Provider will be required to work
cooperatively with LAC and Public Works and Government Services
Canada's Industrial Security Program (PWGSC ISP) to complete
elements of a Security Requirements Check List (SRCL) and a
Threat Risk Assessment (including a Statement of Sensitivity) of
the Service Provider's IT systems and any planned connection
points with LAC internal systems and its facilities used to
perform the work.  In addition the Service Provider will need to
undertake to complete a Preliminary Privacy Impact Assessment
(PPIA) and if required (based on the outcomes of the PPIA) a
Privacy Impact Assessment (PIA), in order to evaluate privacy,
confidentiality or security risks associated with the
collection, use or disclosure of personal information through
the Service Provider's IT systems.

3. Criteria for assessment of the Statement of Capabilities

Minimum Essential Requirements

Any interested Service Provider must demonstrate by way of a
Statement of Capabilities that its service offerings and
supporting web accessible systems meet all of LAC's

Therefore a Respondent MUST provide evidence that it meets the
following requirements: 
The Service Provider must have at least one (1) Canadian office
location from which to provide services in relation to this
work.  Note that P.O. Boxes will not be considered as valid
postal addresses of service delivery.
The Service Provider, including EACH member of any consortium,
joint venture or other type of association that forms a part of
the entity, must be able to demonstrate that it is financially
solvent and financially capable to undertake the resulting work
and to perform such work and to undertake any necessary
expenditures without anticipated financial difficulties.
The Service Provider must demonstrate an established track
record within the computer library service and research area for
at least the past five (5) years (i.e. has delivered a similar
set of services and products to its client, such as integrated
library management systems and related client services).
The Service Provider must offer client support services in both
Official Languages (i.e. English and French).
The Service Provider's public facing user interface (library
catalogue) must be currently available in both English and
French.  The internal/administrative interfaces must be
currently available at a minimum in English and must be in a
format capable of being translated in a timely manner such that
all user interfaces (including internal / administrative
interfaces for LAC users) could be available in both Official
Languages (English and French) within a period of six (6) months
or less. Demonstration of the Service Provider offering its
online solution to clients in languages other than English (e.g.
Spanish, German, etc.) would be evidence that the interface can
be translated in a relatively expeditious manner.
 All tools must create, display, store and print French language
special characters / diacritics.
For protection against accidental data loss, service disruption
and for reasons of user privacy protection:
The Service Provider must have multiple (i.e. more than two),
redundant, secure locations for its data centres, at least one
(1) of which must be in Canada; 
The Service Provider's online systems must be ISO 27001:2005
Information Security Management System (ISMS) certified.
To demonstrate the necessary rigorous level of quality assurance
inherent in the creation of records (e.g. to prevent
duplication), the Service Provider's process and related library
information management solution must be ISO 9001 certified.
The Service Provider must demonstrate a strong continuing
commitment to advancing new international standards and
innovations in the field of library science and information
sharing in alignment with LAC's mandate.  Examples include
BibFrame (the developing standard to replace MARC), approaches
to Linked Open Data (LOD) and Functional Requirements for
Bibliographic Records (FRBR).
To acknowledge the various intellectual property claims
associated with the records within a library catalogue database,
based on the varying relationship(s) of the library with the
supply source(s), the Service Provider must certify that it
currently complies or will comply with the requirement for
specific attribution of data source ownership for individual
bibliographic records and any related digital objects included
within its holdings, under any resultant Contract (as set out in
detail in section 11 - Ownership of Intellectual Property) in
accordance with the Open Data Commons Attribution (ODC-BY)
license recommendations for attribution of data sources.
The Service Provider's core service offering(s) must be
available as a supplier-hosted, web-available version obtained
through a Software-as-a-Service (SaaS) or similar delivery model
for the provision of online, externally hosted solutions.  
The employ of any desktop client software / tools necessary to
perform work must be limited to specialized tasks done by LAC's
internal users and must not be required for the majority of
access to the various functions offered by the Service Provider. 
Any such desktop client software / tools to be employed by LAC
must be functional and installable on MS Windows operating
systems (version 7.x or newer) at a minimum).
Any internal, administrative or other-wise LAC-specific solution
interfaces must function and display correctly when accessed via
LAC's default web browser, Microsoft Internet Explorer (version
9.x and newer);
All public interfaces of the Service Provider's online solution
must function and display correctly when accessed via any of the
following common web browsers:
all Microsoft-supported versions of Microsoft Internet Explorer
(i.e., 8.x or newer); 
Mozilla Firefox (versions 21.x or newer);
Google Chrome (version C27 or newer) ;
Apple Safari (version S5 or newer).
The Service Provider's online public interfaces must be
currently compliant or be readily adaptable to comply with the
current Treasury Board of Canada Standards on Web Accessibility
(which are derived from the World Wide Web Consortium (W3C) Web
Content Accessibility Guidelines (WCAG) version 2.0) in order to
make online content accessible to a wider range of people with
disabilities, through compatibility with assistive devices such
as screen enlargers and screen readers. To demonstrate this
compliance, or readiness to comply, the service provider will
complete sections 1194.22, 1194.31 and 1194.41 of the Voluntary
Product Accessibility Template (VPAT) and submit as part of the
Statement of Capabilities. The VPAT is provided by the
Information Technology Industry Council:  
At the closing date of this ACAN, the system(s) underlying the
Service Provider's offering must be in-production versions with
client users and have an ongoing funded development and support
investment behind them (i.e. not Pre-Alpha/Alpha/Beta/Release
Candidate or other "in development" solution) that address ALL
of  the following functionality:
Online union catalogue, cataloguing and authority control,
including the provision of a Library Directory service; 
Serials control;
Interlibrary loan; 
Public and remote catalogue access and circulation control.
The Service Provider must demonstrate the provision of national
union catalogue services to two (2) clients, of a similar size
and complexity as LAC's NUC (as described above with respect to
size of user population, number of constituent libraries, size
of the single database, etc.). 
The Service Provider must provide the names of two (2) client
contact references, one for each identified client
The Acquisitions, Cataloguing and Serials functions within the
Service Provider's solution must be fully integrated so that
data re-entry is minimized and once entered and saved,
information is available in real time.
The Service Provider's solution must support the tracking and
recording of over 110,000 client records, to capture data on the
many publishers / Service Providers / vendors / libraries /
donors that transact with LAC 
To support LAC's varied acquisition activities, the Service
Provider's solution must allow the addition of multiple
financial codes to requisitions and invoices in order to comply
with federal government financial legislation and accounting
The Service Provider's tool(s) must include the capability to
set the fiscal year as April 1 to March 31.
The Service Provider's solution must provide the ability to
record all formats of material acquired by LAC, including but
not limited to: books, serials, integrating resources,
microforms, manuscripts, moving images, photographs, prints,
drawings and paintings, music scores, maps and atlases, sound
recordings, CD ROMs, computer software, online publications, and
electronic files.
The Service Provider's solution must be compatible with the
following library data exchange and content standards at a
Must fully support MARC21 format for bibliographic, authority
and holdings data.  This must include all fields for
bibliographic and authority records, and the ability to define
local fields and subfields as supported by MARC21.
Must be ANSI/NISO standard Z39.50 compliant for searching and
retrieving information using compatible client software or be
compliant with the SRU/SRW (Search/Retrieve via URL or Search /
Retrieve Web Service [now known as SRU VIA HTTP SOAP]) protocols;
Must be capable of using the Resource Description and Access
(RDA) standard within its records.
The system must support import and/or export of records/data in
industry-standard formats (ad hoc and batch), including ALL of
the following, as specified below: 
Import and export of Bibliographic and Authority data in MARC-8
and Unicode (UTF-8) character encodings of MARC21;
Import and export of Bibliographic data in MARC XML;
Export of Acquisitions data in Comma Separated Values (CSV);
Import of ONIX and OAI-PMH
The Service Provider's solution must provide the ability for LAC
users (with appropriate levels of authorization and system
access) to generate informational reports detailing LAC's
operational activities and usage of the solution (e.g. number of
holdings added, number of requested titles, number of items
checked out etc. within the user specified timeframes) to
support the collection of usage metrics.
Reports must be provided in a variety of common formats
including HTML (i.e. available within the web browser interface)
and as downloadable files in either Comma Separated Value (CSV)
or MS Excel (.xls) format.
For evidence of capacity to scale to accept the additional load
from LAC's data holdings, the Service Provider's current service
capacity should be significantly in excess of LAC's annual usage
levels and therefore at a minimum:
The online services must demonstrate usage levels of over 1.5
million direct web searches per year; 
The online services must demonstrate usage levels of over 16
million Z39.50 connections annually (for searching and
retrieving MARC records, for cataloguing purposes).
The Service Provider's solution must be capable of supporting up
to 475 concurrent LAC internal interface users.
The Service Provider's solution must provide storage capacity
for at least 2.5TB of LAC and Union Catalogue data and the
available option to expand as required over time.

4.  Security Requirements:  

	The Contractor must, at all times during the performance of the
Contract, hold a valid Designated
	Organization Screening (DOS) with approved Document
Safeguarding at the level of PROTECTED B,
	Issued by the Canadian Industrial Security Directorate, Public
Works and Government Services Canada.

	The Contractor personnel requiring access to PROTECTED
information, assets or work site(s) must EACH
	hold a valid RELIABILITY STATUS, granted or approved by the
Canadian Industrial Security Directorate
	(CISD), Public Works and Government Services Canada (PWGSC).

	The Contractor MUST NOT utilize its Information Technology
system to electronically process, produce or
	store PROTECTED information until the CISD/PWGSC has issued
written approval.  After approval has
	been granted or approved, these tasks may be performed at the
level of PROTECTED B (including an IT
	Link at the level of B).

	Subcontract which contain security requirements are NOT to be
awarded without the prior written permission

	The Contractor must comply with the provisions of the:

	(a)	Security Requirements Check List and security guide (if
	(b)	Industrial Security Manual (Latest Edition).

5. Applicability of the trade agreement(s) to the procurement

This procurement is subject to the following trade agreements:
the Agreement on Internal Trade (AIT);
the World Trade Organization  Agreement on Government
Procurement (WTO-AGP);
the North American Free Trade Agreement (NAFTA);
the Canada Chile Free Trade Agreement (CCFTA); 
the Canada-Peru Free Trade Agreement (CPFTA); and
the Canada-Colombia Free Trade Agreement (CCOFTA).

This requirement is primarily identified as:

R107BXXX - Library Support Services

This identifier falls within Class R - Professional,
Administrative and Management Support Services of the Common
Classification System (CCS). 

Other applicable Common Classification System (CCS) codes

N7030AGE - Computer Software, Library Systems, Records
Management, Cataloguing, Correspondence Control - Microcomputers

6. Set-aside under the Procurement Strategy for Aboriginal

Not Applicable

7. Comprehensive Land Claims Agreement(s)

Not Applicable

8. Justification for the Pre-Identified Service Provider

	Online Computer Library Center, Inc. (OCLC) is the only known
supplier of an externally hosted web-enabled 	21st Century
system and related services for the provision of a National
Union Catalogue (NUC) that is
	available in both official languages (English and French) and
meets all mandatory performance and
	minimum essential requirements as detailed in Article 3.

9. Government Contracts Regulations Exception(s)

The following exception to the Government Contracts Regulations
is invoked for this procurement: 

subsection 6(d) - "only one person is capable of performing the

10. Exclusions and/or Limited Tendering Reasons

Agreement on Internal Trade (AIT)  Article 506 Paragraph12 (b),
where there is an absence of competition for technical reasons
and the goods or services can be supplied only by a particular
supplier and no alternative or substitute exists.

World Trade Organization - Agreement on Government Procurement
(WTO-AGP)  Article XV (15), Paragraph 1 (b), the products or
services can be supplied only by a particular supplier and no
reasonable alternative or substitute exists. 

North American Free Trade Agreement (NAFTA)  Article 1016.2(B)
the goods or services can be supplied only by a particular
supplier and no reasonable alternative or substitute exists.

11. Ownership of Intellectual Property.

Most library catalogues are composed of bibliographic records
from many sources with different intellectual property claims
associated with the different categories of records, based on
the relationship of the library with the supply source. A
release of a library's full catalogue must, therefore, also
allow for acknowledgment of all of those varying rights within
the records.  

LAC's in-house developed AMICUS system and database structure
are the property of the Crown, while the data within the AMICUS
database (or linked to the AMICUS database, in the case of
digital objects) has been either created by LAC during intake of
new materials (and is therefore owned by LAC) or is provided by
external entities who maintain ownership of their own data (as
described above).  

Accordingly, Canada intends to retain ownership (where it
applies) of any Foreground Intellectual Property arising out of
the proposed Contract related to the development of
bibliographic or library cataloguing information, based on the
following exemptions contained within Section 6 of the Treasury
Board Policy on Title to Intellectual Property Arising under
Crown Procurement Contracts:

(6.4.1) The main purpose of the Contract, or of the deliverables
contracted for, is to generate knowledge and information for
public dissemination.

(6.5) Where the Foreground consists of material subject to
copyright, with the exception of computer software and all
documentation pertaining to that software.

The Contractor's library systems software, databases and
documentation will remain the property of the Contractor.  Any
configuration of the Contractor's systems specific to LAC's
requirement and any specific custom code relating to the
development of linkages from the Contractor's systems to LAC's
internal systems for the purposes of undertaking the work will
be done by the Contractor and will remain the property of the

However, the Contractor will grant to LAC, in relation to any
custom-designed or custom-manufactured part of the Contractor's
systems (such as linkages), a non-exclusive, perpetual,
irrevocable, fully paid and royalty-free license to exercise
such Intellectual Property Rights in the part incorporated into
the Contractor's systems or as necessary for the performance of
the National Union Catalogue and LAC Care of Collections
functionality under the Contract.

12.  The period of the proposed contract or the delivery date(s)

The proposed contract is for a period of five (5) years. 

Canada retains the irrevocable option to extend the period of
the Contract by up to five (5) additional one (1)-year long
extensions to this initial contract period, at Canada's
exclusive discretion.  

13.  Name and address of the pre-identified Service Provider:

Online Computer Library Center, Inc. (OCLC) [Canadian location]
9955 Avenue de Catania, Bureau 135
Brossard, Québec, Canada, J4Z 3V5
T: 450-656-8955
T: 888-658-6583 (toll-free in North America)
F: 450-618-8029

14.  Service Providers' right to submit a statement of

Service Providers who consider themselves fully qualified and
available to provide the goods, services or construction
services described in the ACAN, may submit a statement of
capabilities in writing to the contact person identified in this
notice on or before the closing date of this notice. The
statement of capabilities must clearly demonstrate how the
Service Provider meets the advertised requirements.

15.  The closing date for a submission of a statement of

The closing date and time for accepting statements of
capabilities is 9 April2014 at 2:00p.m. EDST.

16.  Inquiries and submission of statements of capabilities

Inquiries and statements of capabilities are to be directed to:

Margo A. Conn-Harbinson
Supply Specialist
Enterprise Management Software Procurement Division - XL, 4C1,
Stn. 35
Software and Shared Systems Procurement Directorate
Services and Technology Acquisition Management Sector
Public Works & Government Services Canada
Place du Portage, Phase III, 11 Laurier Street
Gatineau, Quebec, K1A 0S5
Tele: (819) 956-1114
FAX: (819) 953-3703

Delivery Date: Above-mentioned

You are hereby notified that the government intends to negotiate
with one firm only as identified above. Should you have any
questions concerning this requirement, contact the contracting
officer identified above.

An Advance Contract Award Notice (ACAN) allows departments and
agencies to post a notice, for no less than fifteen (15)
calendar days, indicating to the supplier community that it
intends to award a good, service or construction contract to a
pre-identified contractor. If no other supplier submits, on or
before the closing date, a Statement of Capabilities that meets
the requirements set out in the ACAN, the contracting authority
may then proceed with the award.  However, should a Statement of
Capabilities be found to meet the requirements set out in the
ACAN, then the contracting authority will proceed to a full
tendering process.

Suppliers who consider themselves fully qualified and available
to provide the services/goods described herein, may submit a
statement of capabilities in writing to the contact person
identified in this Notice on or before the closing date of this
Notice. The statement of capabilities must clearly demonstrate
how the supplier meets the advertised requirements.

The PWGSC file number, the contracting officer's name and the
closing date of the ACAN must appear on the outside of the
envelope in block letters or, in the case of a facsimile
transmission, on the covering page.

The Crown retains the right to negotiate with suppliers on any

Documents may be submitted in either official language of Canada.

Access and terms of use

Government of Canada (GC) tender notices and awards, solicitation documents and tender attachments are available free of charge and without registration on, the authoritative location for GC tenders.

You may have received this tender notice or award through a third-party distributor. The Government of Canada is not responsible for any tender notices and/or related documents and attachments not accessed directly through

This Government of Canada tender notice or tender award carries an Open Government Licence - Canada that governs its use. Related solicitation documents and/or tender attachments are copyright protected. Please refer to the section about Commercial Reproduction in the Terms and Conditions for more information.

Related Award Notices

Related Contract History