ADVANCE PROCUREMENT NOTICE MOBILE APPLICATIONS FOR DCC CONTRACT MANAGEMENT (TIER 1 AND TIER 2) OTTAWA, ON (WITH SECURITY REQUIREMENTS) (DCC-CM-001)

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Tender Notice

Status

Publishing status
Expired

Dates

Publication date
2020/02/12
Amendment date
None
Date closing
2020/03/24 14:00 Eastern Daylight Time (EDT)

Details

Reference number
PW-20-00906833
Solicitation number
DCC-CM-001
Region of opportunity
Canada
Region of delivery
Canada
Notice type
Notice of Proposed Procurement (NPP)
GSIN
Trade agreement
  • North American Free Trade Agreement (NAFTA)
  • Canadian Free Trade Agreement (CFTA)
Tendering procedure
Open
Procurement entity
Defence Construction Canada
End user entity
Defence Construction Canada

Contact Information

Contact name
Eid, Amanda
Contact email
Amanda.eid@dcc-cdc.gc.ca
Contact phone
613-993-2243
Contact address
350 Albert St
Ottawa  ON
K1A 0K3
CA

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Description

Purpose of this Advance Procurement Notice

This is not a bid solicitation. This is an advance notice of potential project with anticipated security requirements to provide interested consultants and sub-consultants an opportunity to apply for security clearances. Note that there is no guarantee that these projects will proceed.

Description of the Project

This project will deliver a Software as a Service (SaaS) solution to increase the effectiveness of current contract management processes. The software will be available in both English and French. Users will be able to access the application from any worksite using a phone, tablet, laptop or office desktop.

Description of the Services

There are two (2) distinct software applications requirements, referred to as Tier 1 and Tier 2. Consultants may provide proposals for either tier or for both tiers.

Tier 1: Mobile Application for Contract Quality and Task Management:

  • Functionality that allows users to document site observations (through notes, checklists and photos), generate inspection reports and manage follow on tasks
  • Data hosting services
  • Customer training and support
  • Professional services for customization (if required)
  • Integration with DCC’s Laserfiche document management system
  • a 3-year contract for Tier 1 is estimated at $490,000

    Tier 2: Mobile Application for Comprehensive Contract Management:

  • Functionality that allows users to document site observations (through notes, checklists and photos) and generate inspection reports
  • Functionality that that allows for the management and tracking of contract documents, drawings, submittals deficiencies (non-conformance) and related communication/ collaboration between stakeholder groups
  • Data hosting services
  • Customer training and support
  • Professional services for customization (if required)
  • Integration with DCC’s Laserfiche document management system
  • a 3-year contract for Tier 2 is estimated at $1,870,000

It is anticipated that this procurement will be initiated in Spring/Summer of 2020. This is conditional on the project receiving approval to proceed.

Security Requirements

  1. Consultants will be required to hold a valid Designated Organization Screening (DOS) with approved Document Safeguarding at the level of PROTECTED B, issued by the Contract Security Program (CSP), Public Works and Government Services Canada (PWGSC).
  2. Consultant personnel requiring access to PROTECTED information, assets or site(s) must EACH hold a valid RELIABILITY STATUS, granted or approved by the CSP, PWGSC.
  3. The Consultant MUST NOT utilize its Information Technology systems to electronically process, produce or store PROTECTED information until the CSP, PWGSC has issued written approval. After approval has been granted or approved, these tasks may be performed at the level of PROTECTED B (including an IT Link at the level of PROTECTED B).
  4. Sub-consultants will be required to hold a valid DESIGNATED ORGANIZATION SCREENING (DOS), issued or approved by the Contract Security Program (CSP), Public Works and Government Services Canada (PWGSC).

Process

Consultants that do not meet the stipulated security requirements and that are interested in submitting a proposal for these procurements can apply for the security clearance through the Industrial Security Program (ISP). This can be done by following the procedure on DCC’s website at the following link: http://www.dcc-cdc.gc.ca/english/contractors_consultants.html. Consultants are asked to submit their request prior to March 12, 2020 quoting the following information:

  • Contract number DCC-CM-001; and
  • Level of clearance requested to be sponsored for.

    Question

    Any questions pertaining to the sponsoring process through the ISP can be addressed to:

    Telephone Number: (613) 998-8974; or

    Email address: ISP.Sponsorship@dcc-cdc.gc.ca

Any questions relating to the Project can be addressed to:

Amanda Eid

Procurement Specialist

Defence Construction Canada

613-993-2243

Amanda.eid@dcc-cdc.gc.ca

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Support for smaller businesses

If you have questions specific to this procurement, please contact the Contracting Authority (see the "Contact Information" section above).

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