ARCHIVED DND Shipping Instructions – Update to clause D0035C

Introduction

The purpose of Policy Notification (PN) 62U3 is to update the Department
of National Defence (DND) shipping instructions detailed in Standard
Acquisitions Clauses and Conditions (SACC) Manual clause D0035C.
The Inbound Logistics United Kingdom's office has moved to another
location, and as a result, their telephone and facsimile numbers have
changed.

Effective immediately, contracting officers must use the revised clause
D0035C in all new contracts when appropriate. Contracting officers should
also review existing contracts that contain clause D0035C and that have
pending deliveries, and take appropriate measures to ensure that contractors
have the correct shipping instructions and contact information.

Refer to Annex A of this document for changes to the clause D0035C. The changes
will be incorporated into Version 07-2 of the SACC Manual, to be released
in November 2007.

Contact

Any inquiries are to be addressed to Veronica Nazareth, Acquisition
Policy and Process Directorate, by phone at 819-956-5024, or by e-mail
at veronica.nazareth@tpsgc-pwgsc.gc.ca.

Annex A - REVISIONS TO SACC MANUAL

D0035C DND Shipping Instructions – International – Delivery
at Origin

Remarks

THIS CLAUSE IS TO APPEAR IN FULL TEXT IN PROCUREMENT DOCUMENTS.
Use this clause for the following types of Department
of National Defence (DND) contracts when the contractor is located outside
Canada and DND is responsible for shipping:

• sole source;
• repair and overhaul where transportation is not part of the competitive
  bid; and
• United States Foreign Military Sales.

Clauses C2608C and C2610D may apply.

Text

1. Delivery will be FCA Free Carrier at________ (Insert the
   named place, e.g. Contractor's facility) Incoterms
   2000. The Contractor must load the goods onto the carrier designated
   by the Department of National Defence (DND). Onward shipment from the
   delivery point to the consignee will be Canada's responsibility.
2. Before shipping the goods, the Contractor must advise the following
   DND Inbound Logistics contact by telephone, facsimile or e-mail, to arrange
   for shipment, and provide the information detailed at section 3.

   (Before contract award, the contracting officer must choose either
   shipping option a, b, c, or d, and delete the unused options.)

   1. Insert the following when the Contractor is located in the United
      States (U.S.):

      Inbound Logistics Coordination Center (ILCC):
      Telephone: 1-877-447-7701 (toll free)
      Facsimile: 1-877-877-7409 (toll free)
      Email: ilhqottawa@forces.gc.ca

      OR

   2. Insert the following when the Contractor is located in United
      Kingdom and Ireland:

      Inbound Logistics United Kingdom (ILUK):
      Telephone: 011-44-1895-613023, or
      011-44-1895-613024, or
      Facsimile: 011-44-1895-613047
      Email: DawsHillMovement@forces.gc.ca

      In addition, the Contractor must send to DND Inbound Logistics the
      completed form "Shipping Advice and Export Certificate" available
      at the following Website address: http://www.cfsue.de/dawshill/docs/ shipping_advice.doc or
      by e-mail at: DawsHillMovement@forces.gc.ca.

      Any items above the value of 600 GBP (pound sterling) being exported
      from the United Kingdom and Ireland will require the shipment to be
      correctly cleared using Her Majesty's Customs & Excise (HMCE)
      New Export Systems (NES). The Contractor must comply with HMCE
      requirements by registering with HMCE or by having a freight forwarder
      complete the entry. A printed copy of the NES entry Export Declaration
      clearly displaying the Declaration Unique Consignment Reference Number
      must be provided by the Contractor and attached to the consignment. It
      is the Contractor's responsibility to ensure that this procedure is
      carried out for all stores whether they be initial purchase or repair
      and overhaul export items. If this procedure is NOT adhered
      to completely and properly, HMCE will instruct Canadian Forces Support
      Unit (Europe) to not ship the goods until HMCE receives all required
      documentation.

      OR

   3. Insert the following when the Contractor is located in a country
      other than Canada, the United States, the United Kingdom and Ireland:

      Inbound Logistics Europe Area (ILEA):
      Telephone: +49-(0)-2451-910625
      Facsimile: +49-(0)-2451-910626
      Email: CFSUEMovement@forces.gc.ca

      OR

   4. Insert the following for U.S. Foreign Military Sales:

      Inbound Logistics Coordination Center (ILCC):
      Telephone:1-877-447-7701 (toll free)
      Facsimile:1-877-877-7409 (toll free)
      Email: ilhqottawa@forces.gc.ca

      Canada is responsible for the carrier selection for shipments of
      the goods supplied on this Foreign Military Sales case. Instructions
      on how to obtain carrier selection from Canada are contained in U.S.
      Department of Defense 4000.25-8-M, Military Assistance Program Address
      Directory, and Canadian Special Instructions Indicator (SII). The
      contractor must not ship the goods until the SII has been complied
      with.

      (The contracting officer must insert the following sections
      3 through 7 with all options above, except (d) – U.S. FMS.)

3. The Contractor must provide the following information to the DND Inbound
   Logistics contact when arranging for shipment:
   1. the contract number;
   2. consignee address (if multiple addresses, goods must be packaged
      and labeled separately with each consignee address);
   3. description of each item;
   4. the number of pieces and type of packaging (e.g. carton, crate,
      drum, skid);
   5. actual weight and dimensions of each piece type, including gross
      weight;
   6. copy of the commercial invoice (see SACC Manual clause C2608C, section 4)
      or a copy of the Canada Customs Invoice;
   7. export/harmonized tariff number (in the U.S., the export tariff
      is commonly called "Schedule B" and can be found at: http://www.customs.ustreas.gov/xp/cgov/export or http://www.census.gov/foreign-trade/schedules/b/ index.html);
   8. NAFTA Certificate of Origin (see SACC Manual clause C2608C, section 2)
      for the U.S. and Mexico only;
   9. full details of dangerous material, as required for the applicable
      mode of transportation, signed certificates for dangerous material
      as required for shipment by the International Maritime Dangerous Goods
      Code, or International Air Transportation Association regulations or
      the applicable Canadian Dangerous Goods Shipping Regulations and
      a copy of the Material Safety Data Sheet.
4. Following receipt of this information by Canada, Canada will provide
   the appropriate shipping instructions, which may include the requirement
   for specific consignee address labelling, the marking of each piece with
   a Transportation Control Number and customs documentation.
5. The Contractor must not ship goods before receiving shipping instructions
   from the DND Inbound Logistics contact.
6. Should the Contractor deliver the goods at a place and time that are
   not in accordance with the given delivery instructions or fail to fulfill
   reasonable delivery instructions given by Canada, the Contractor must
   reimburse Canada any additional expenses and costs incurred.
7. Should delays by Canada delay delivery of the goods, ownership and
   risk will be transferred to Canada upon expiry of either thirty (30)
   days following the date on which a duly completed shipping application
   is received by Canada or by its appointed forwarding agent, or thirty
   (30) days following the delivery date specified in the Contract, whichever
   is later.