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Requirements for the ethical procurement of apparel

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Item Information

Purpose

The purpose of Policy Notification (PN) 132 is to inform Acquisitions Program (AP) on new contracting and certification requirements for the ethical procurement of apparel.

Effective date and application

This PN is effective immediately, and supersedes all existing ‘origin of work' requirements for the procurement of apparel goods.

Background

As an integral part of the government’s commitment to improve social and economic benefits through purchasing, this PN sets forth clear measures to ensure that apparel is acquired from suppliers who operate in an ethically and socially responsible manner. Specifically, these requirements address concerns regarding human and labour rights violations within the federal procurement supply chain. They will serve to establish a minimum level of expected ethical behaviour amongst suppliers for apparel for contracts issued by AP.

Building on what many companies have already adopted to ensure the integrity and security of their supply chains, this approach draws from Canada’s commitment to uphold international standards, including the International Labour Organization (ILO) eight fundamental conventions and the United Nations (UN) Universal Declaration of Human Rights (UDHR).

Suppliers selling apparel to the government must self-certify that they and their first-tier subcontractors comply with local laws and international standards on labour and human rights. These rights include freedom from child labour, forced labour, discrimination and abuse, and access to fair wages and safe working conditions.

Requirements

Contracting officers shall adopt the following certification and contract requirements in all tenders for apparel items listed in Annex A, adjusting where necessary any terminology that is specific to the method of supply.

Certifications

The ethical procurement certification solicitation clause, A3006T, requires that the bidders and their first-tier subcontractors comply with minimum human rights and labour standards as set forth in the ethical procurement certification. By submitting a bid, the bidder certifies that they comply with the certification.

The origin of work solicitation clause, A3007T, requires that bidders provide with their bid documents the name of the manufacturers, suppliers and subcontractors who manufactured the garment, as well as their location and country of origin.

The information gathered via the origin of work clause will be published on Buyandsell.gc.ca as part of contract award information.

Bidders, suppliers, and first-tier subcontractors must ensure continuous compliance with the certification and maintain the accuracy of the information provided in the origin of work clause contained in the solicitation. Contractors must inform Canada in writing of any changes to this information and note that they are subject to verification by Canada at any given time during the procurement process and the period of the contract. If the certification or origin of work information is found to be untrue Canada may terminate the contract for default.

The ethical procurement contract clause, A3008C, is to be incorporated into all contracts for apparel. By incorporating the ethical procurement certification submitted during the bid evaluation stage by reference into the contract, the certification will form part of the legally binding agreement between Canada and the Contractor.

Summary of revisions

The SACC Manual has been updated to reflect this revised approach.

Contact

Inquiries regarding the application of the new apparel clauses may be sent to the following email: TPSGC.PAAchatseEthiques-APEthicalProcurement.PWGSC@tpsgc-pwgsc.gc.ca.

Questions regarding the SACC Manual or the standard procurement templates may be sent to the following email: TPSGC.Outilsdapprovisionnement-ProcurementTools.PWGSC@tpsgc-pwgsc.gc.ca.

Annex A: List of apparel

Policy Notification 132 applies to the procurement of apparel items with the following GSIN codes listed in the table below.

Goods and Services Identification Number (GSIN) GSIN Description United Nations Standard Products and Services Code (UNSPSC)
N8405 Outerwear, Men's 53100000 / Clothing
N8405A Beret 53102500 / Clothing accessories
N8405L Jackets/Trousers/Coveralls/Slacks/ Shorts 53100000 / Clothing
N8405LFA Trousers, Slacks, Shorts, Work, Excluding Athletic or Undershorts 53101500 / Slacks and trousers and shorts
N8405C Cap (Except Clothing, Special Purpose) 53102516 / Caps
N8410 Outerwear, Women's 53100000 / Clothing
N8415 Clothing, Special Purpose 53100000 / Clothing
N8415L Gloves (Clothing, special purpose) 53102504 / Gloves or mittens
N8415UEA Swimwear, Trunks and Swimsuits, Men's and Women's 53102800 / Swimwear
N8420 Underwear and Nightwear, Men's 53100000 / Clothing
N8425 Underwear and Nightwear, Women's 53100000 / Clothing
N8440 Hosiery, Handwear, and Clothing Accessories, Men's 53102500 / Clothing accessories
N8445 Hosiery, Handwear, and Clothing Accessories, Women's 53102500 / Clothing accessories
N8450 Children's and Infant's Apparel and Accessories 53100000 / Clothing
N8475 Specialized Flight Clothing and Accessories 53100000 / Clothing
N8475B Suit, Flyers (Specialized Flight Clothing) 53101900 / Suits