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Public Works and Government Services Canada

Update to the Integrity Regime

Item Information

Purpose

The purpose of Policy Notification 107R2 (PN-107R2) is to notify Acquisitions Program personnel that the Integrity Provisions used in Public Works and Government Services Canada (PWGSC)’s procurement and real property transactions are being updated.

The Integrity Provisions and the Ineligibility and Suspension Policy are being modified to provide clarity regarding the Integrity Regime based on feedback received from contracting officers, other government departments and suppliers. The modifications do not change how the Regime is applied and administered.

Effective date

PN107R2 is effective April 4, 2016.

Summary of requirements

The Integrity Provisions are being amended to incorporate the updated Ineligibility and Suspension Policy by reference, which includes simplified language and provides additional information on processes.

Contracting officers are instructed to include the latest Integrity Provisions in any new solicitation documents and resulting contracts to reflect the revised approach. All solicitations currently on the Government of Canada’s tendering system will not be impacted and no amendments are required.

Background

Over the past several years, PWGSC has implemented numerous measures to strengthen the integrity of the Department’s procurement and real property transactions:

  • July 2012: PWGSC established a formal Integrity Framework, under its own authorities, designed to ensure that the Government does not enter into contracts with suppliers that have criminal convictions in Canada.
  • November 2012 and March 2014:  Subsequent enhancements to the Framework were made (ARCHIVED – Integrity Provisions – PN-107 and ARCHIVED – Integrity Provisions – PN-107U1) and it was expanded to include foreign offences, affiliate convictions of a supplier and to require that suppliers extend the same terms and conditions to subcontractors.
  • July 2015: PWGSC implemented a new government-wide Integrity Regime for its procurement and real property transactions to ensure that the Government of Canada does business with ethical suppliers (ARCHIVED – Integrity Provisions – PN-107R1). The Integrity Regime is a policy-based approach that applies across federal departments and agencies through memoranda of understanding.

Summary of revisions

The Integrity Provisions are being updated to:

  • incorporate the updated Ineligibility and Suspension Policy by reference into solicitations and resulting contracts;
  • provide specific instructions requiring that bidders, offerors or suppliers provide a complete list of all foreign criminal charges and convictions that may be similar to the Canadian offences listed in the Ineligibility and Suspension Policy pertaining to itself, its affiliates and its proposed first tier subcontractors;
  • require that bidders, offerors or suppliers certify to the following when submitting a bid:
    • they have read and understand the Ineligibility and Suspension Policy;
    • they understand that certain domestic and foreign criminal charges and convictions, and other circumstances, will or may result in a determination of ineligibility or suspension;
    • they are aware that Canada may request additional information, certifications and validations for the purposes of making a determination of ineligibility or suspension;
    • they have provided a list of all foreign criminal charges and convictions;
    • none of the domestic criminal offences and other circumstances described in the Policy applies to them, their affiliates and their first tier subcontractors; and
    • they are not aware of a determination of ineligibility or suspension that applies to them.

The Ineligibility and Suspension Policy is being updated to:

  • provide clarification on types of contracts that are exempt from the Policy, that were previously found in the related Directives;
  • provide greater details regarding the process used to make a determination of ineligibility or suspension;
  • provide greater clarity on how a charge or conviction that has occurred within the last three years is identified;
  • provide greater details on the process of how to enter into an Administrative Agreement;
  • include anti-avoidance provisions;
  • clarify supplier obligations regarding their first tier subcontractors;
  • clearly state that deputy heads of departments and agencies are responsible for approving Public Interest Exceptions for contracts within their authority and the use of ineligible first tier subcontractors;
  • modify references to the Minister of Public Works and Government Services’ responsibilities to state that they are PWGSC’s responsibilities;
  • identify when contracting officers are required to submit information to the Registrar of ineligibility and suspension.

Supply Manual and Standard Acquisition Clauses and Conditions Manual

The Supply Manual is being updated to reflect this revised approach. See Affected Supply Manual sections below for a complete list of modified sections.

The Integrity Provisions section of all of the standard instructions, general instructions and general conditions are updated in their entirety to reflect the revised approach. See Affected Standard Acquisition Clauses and Conditions Manual sections below for a complete list of the modified clauses.

Standard Procurement Templates

All five standard procurement templates are impacted by revisions to the PWGSC Integrity Regime. Consequently, Part 5 “Certifications” of the templates is revised, as well as Part 1, 2, and 7 of the HC, MC and Simple templates and Part 6A and 6B of the RFSA template.

Contact

Inquiries regarding the Integrity Regime and Ineligibility and Suspension Policy, including questions regarding interpretation, may be sent to the Department Oversight Branch at the following email address: PWGSC.O.integrity-TPSGC.O.integrite@tpsgc-pwgsc.gc.ca or by calling 1-844-705-2084.

Inquiries regarding the application of the Integrity Provisions, the Ineligibility and Suspension Policy in the procurement process, and Supply Manual-related questions may be sent to the Policy, Risk, Integrity and Strategic Management Sector (PRISMS) at the following e-mail address: TPSGC.DGAIntegrite-ABIntegrity.PWGSC@tpsgc-pwgsc.gc.ca.

Questions regarding the SACC Manual or the standard procurement templates may be sent to Procurement Policy and Tools Division by e-mail at: TPSGC.Outilsdapprovisionnement-ProcurementTools.PWGSC@tpsgc-pwgsc.gc.ca.

Affected SACC Manual sections