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12Chapter 2: Procurement Planning
2.2.1 Additional Market Research
As per 6.1.3 and 6.3.2 of the Directive, the level of research (and engagement) conducted
should be commensurate with the complexity, duration, value of the contract. Additional
market research is likely going to be required on larger, more complex contracts; and
needed less for smaller, simpler contracts.
For a high dollar value contract, additional engagement activities may also be taken as
required (RFIs, Bidders Conferences, etc.). This process is often iterative, and not always
linear, as some steps may need to be repeated several times.
CAs and BOs should note that all information gained from additional market research
and engagement activities must, per the Directive, also be utilized for the purposes of
determining IBC/NBC Criteria (if included). It is recommended that CAs and BOs review
Chapter 4: Inuit Benets Criteria/Nunavut Benets Criteria (IBC/NBC) of this guide before
conducting these activities.
Through IFR checks, and additional market research, the CA and BO can gather relevant
information on market capacity. As applicable to the procurement, the Directive requires
that the CA and BO identify and document the following, as per B.2.5 of the Directive:
• As per the IFR, how many Inuit Firms currently meet some or all of the operational
requirements;
• What expertise do the Inuit Firms currently have;
• The volume of business that the Inuit Firms could support;
• Where the Inuit Firms are located;
• What certications are required to meet the operational requirement, and are there
Nunavut Inuit or Inuit Firms who possess them; and
• Are there any activities planned to take place in the NSA that may aect the ability
of Inuit Firms or Nunavut Inuit to participate in the procurement opportunity? (e.g.,
hunting season, etc.)
Note: To ensure that any rms recently added to the IFR are captured, the CA and BO should
contact NTI to conrm there are no additional Inuit rms capable of performing the work.
2.2.2 Engagement Activities
As with any other procurement, the appropriate depth and scope of engagement activities
is a determination that should be made according to the individual circumstances of
each procurement (e.g. complexity, duration, dollar value, etc.), as per section 6.3.4 of
the Directive. Some procurements could require months of engagement activities, and
some procurements could require none at all. Usually, it is the CA’s role to coordinate and
organize any additional engagement activities.
If it is determined that engagement activities would be worthwhile, the BO and CA should
also consider forming an engagement team. This team could include the BO, the CA,
a representative from PSPC’s Oce of Small and Medium Enterprise (OSME), and/or a
representative from Indigenous Services Canada (ISC).
2.2 Additional Market Research and Engagement Activities