Site Management Services, Deparment of National Defence, Forward Operating Location (FOL) Inuvik, NT (W0134-14CYLL/A)

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Tender Notice


Publishing status
Days to closing
7 years 11 months ago


Publication date
Amendment date
Date closing
2013/12/13 14:00 Mountain Standard Time (MST)


Reference number
Solicitation number
Region of delivery
Northwest Territories
Notice type
Notice of Proposed Procurement (NPP)
Trade agreement
  • Agreement on Internal Trade (AIT)
Procurement entity
Public Works and Government Services Canada
End user entity
Department of National Defence

Contact Information

Contact name
Jenkinson, Lorraine
Contact phone
(780) 497-3593 ( )
Contact fax
(780) 497-3510
Contact address
Telus Plaza North/Plaza Telus Nord
10025 Jasper Ave./10025 ave Jasper
5th floor/5e étage
T5J 1S6

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Trade Agreement: Agreement on Internal Trade (AIT)
Tendering Procedures: The bidder must supply Canadian goods
and/or services
Attachment: None
Competitive Procurement Strategy: Best Overall  Proposal
Comprehensive Land Claim Agreement: No
Nature of Requirements: 

GETS ON 2013-10-23 . 

1.  	TITLE: 


2.1	The Contractor must, at all times during the performance of
the Contract, hold a valid Designated Organization Screening
(DOS), issued by the Canadian Industrial Security Directorate
(CISD), Public Works and Government Services Canada (PWGSC).

2.2 	The Contractor personnel requiring access to sensitive work
site(s) must EACH hold a valid RELIABILITY STATUS, granted or
approved by CISD/PWGSC. Until the security screening of the
Contractor personnel required by this Contract has been
completed satisfactorily by the Canadian Industrial Security
Directorate, Public Works and Government Services Canada, the
Contractor personnel MAY NOT ENTER sites, without an escort.

2.3	Subcontracts which contain security requirements are NOT to
be awarded without the prior written permission of CISD/PWGSC.

2.4	The Contractor must comply with the provisions of the:  (a)
Security Requirements Check List and security guide (if
applicable), attached at Annex "D" of the solicitation; and (b)
Industrial Security Manual (Latest Edition).

The Department of National Defence (DND) has established Forward
Operating Locations (FOL) within Northwest Territories for the
purpose of military deployment into the Canadian north. These
locations are intended for occupation by the military on short
notice for discontinuous periods during peacetime, and as
necessary during civil or military emergencies. The Inuvik FOL
contains hangars to store six fighter jets, is capable of
housing 220 personnel and has a full kitchen. The FOL site has
three buildings heated with fuel oil or propane. The personnel
accommodations building (PAB) has six main furnace/ heating
systems. There is an equipment building which houses equipment
for the DND mechanics, supply, engineering, firefighters and
mobile support equipment operators. There are various air
handling units throughout the buildings. The site also has two
back up generator systems.

The Contractor will provide all labour, materials, tools,
equipment, transportation and supervision necessary to secure,
monitor and maintain the Inuvik FOL at a continual state of
readiness and operability for DND occupation by providing some
or all of the following services based on the mode of operation.
 The Contractor will conduct the majority of Work required
between the hours of 0800 and 1600 hours each Working day or as
otherwise directed. 

	i. 	Security Inspections, Alarm Response and Security Escorting
	ii.	 Building Maintenance, Inspections and Repairs
	iii. 	Janitorial
	iv. 	Snow Removal 
	v. 	Potable Water Supply and Septic Removal
	vi. 	Emergency Environmental Spill Response 

To qualify a bid will have to consist of no less than 80% of
goods and/or services of Canadian origin. 

WARNING: Due to the nature of the bid solicitation, bids
transmitted by facsimile or electronic mail to PWGSC will not be

It is mandatory that the Bidder or a representative of the
Bidder visit the work site.  Arrangements have been made for
site visit to be held on: 

DATE: 	13 NOVEMBER, 2013
TIME: 		9:30 a.m. 
LOCATION: 	FOL Inuvik, meet at front gate

Bidders are requested to communicate with the Contracting
Authority no later than 2:00 p.m. MST, 8-NOVEMBER-2013 (Friday)
to confirm attendance and provide the name(s) of the person(s)
who will attend.

Point rated technical evaluation criteria are detailed in Annex
"C" - Commitment of Inuvialuit and Gwich'in Employment Content
and Annex "H", Evaluation Criteria, of the Solicitation.

The Contractor will be selected on the basis of the Assessed
Best Value to Canada taking into account merit and cost factors.
 Best value to Canada will be determined on the basis of the
highest combined rating of merit (60%) and cost (40%).  The
scoring of merit is accomplished by prorating the scores against
the total available points for merit.  The scoring of price is
accomplished by giving full marks to the lowest Total Bid Cost,
with the other bids given a prorated score.  The Bid that offers
the highest combined point score for merit and cost will be
recommended for award.

It is anticipated the Contract will be effective for a period of
two (2) years with one (1), one-year option period.

Pursuant to section 01 of Standard Instructions 2003, Bidders
who are incorporated, including those bidding as a joint
venture, must provide with their bid or promptly thereafter a
complete list of names of all individuals who are currently
directors of the Bidder. Bidders bidding as sole proprietorship,
including those bidding as a joint venture, must provide with
their bid or promptly thereafter the name of the owner. Bidders
bidding as societies, firms, or partnerships do not need to
provide lists of names. If the required names have not been
received by the time the evaluation of bids is completed, Canada
will inform the Bidder of a time frame within which to provide
the information. Failure to comply will render the bid
non-responsive. Providing the required names is a mandatory
requirement for contract award.

This PWGSC office provides procurement services to the public in

Contracting Authority

Lorraine Jenkinson 
Supply Specialist 
Public Works and Government Services Canada
Acquisitions Branch, Western Region 
Telus Plaza North 
10025 Jasper Avenue, 5th Floor 
Edmonton, AB  T5J 1S6 

Telephone:  (780) 497-3593 		  Facsimile:  (780) 497-3510 
E-mail address:

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Solicitation Documents

FileAmendment numberLanguageUnique Download Event (English page)Date added
ABES.PROD.PW_EDM.B607.E9974.EBSU000.PDF000English- Not available
ABES.PROD.PW_EDM.B607.F9974.EBSU000.PDF000French- Not available
ABES.PROD.PW_EDM.B607.E9974.EBSU001.PDF001English- Not available
ABES.PROD.PW_EDM.B607.F9974.EBSU001.PDF001French- Not available
ABES.PROD.PW_EDM.B607.E9974.EBSU002.PDF002English- Not available
ABES.PROD.PW_EDM.B607.F9974.EBSU002.PDF002French- Not available
ABES.PROD.PW_EDM.B607.E9974.EBSU003.PDF003English- Not available
ABES.PROD.PW_EDM.B607.F9974.EBSU003.PDF003French- Not available

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