Logistics and Resource Management of Emergency Response Assets (EN578-170003/29)

Tender Notice

Status

Publishing status
Active
Days to closing
1 month 2 weeks hence

Dates

Publication date
2018/12/06
Amendment date
None
Date closing
2019/01/31 14:00 Eastern Standard Time (EST)

Details

Reference number
PW-18-00852587
Solicitation number
EN578-170003/29
Region of opportunity
Canada
Region of delivery
Canada
Notice type
Request for Proposal (RFP)
GSIN
Trade agreement
  • None
Tendering procedure
Solely Canadian content
Procurement entity
Public Works and Government Services Canada
End user entity
Public Works and Government Services Canada

Contact Information

Contact name
Secrétariat de Solutions Innovatrices Canada / Innovative Solutions Canada Secretariat
Contact email
TPSGC.SIC-ISC.PWGSC@tpsgc-pwgsc.gc.ca
Contact address
10 Wellington
Gatineau  QC
K1A 0S5
CA

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Description

This Challenge Notice is issued under the Innovative Solutions Canada Program Call for Proposals 002 (EN578-170003/C).

Please refer to the Solicitation Documents which contain the process for submitting a proposal.

Steps to apply:

Step 1: read this challenge

Step 2: read the Call for Proposals

Step 3: propose your solution

Challenge title: Logistics and Resource Management of Emergency Response Assets

Sponsoring Department: Department of National Defence (DND) - Defence Research and Development Canada Centre for Security Science

Funding Mechanism: Contract

Maximum Contract Value:

Multiple contracts could result from this Challenge.

The maximum funding available for any Phase 1 Contract resulting from this Challenge is $200,000.00 CAD (plus tax) including shipping, travel and living expenses, as applicable, for up to 6 months.

The maximum funding available for any Phase 2 Contract resulting from this Challenge is $1,000,000.00 CAD (plus tax) including shipping, travel and living expenses, as applicable, for up to 2 years. Only eligible businesses that have completed Phase 1 could be considered for Phase 2.

This disclosure is made in good faith and does not commit Canada to contract for the total approximate funding.

Travel:

For Phase 1, it is anticipated that three meetings will required the successful bidder(s) to travel to the location below:

Kick-off meeting

Ottawa, Ontario

Progress Review meeting

Teleconference/videoconference

Project Completion meeting

Ottawa, Ontario.

Problem Statement Summary

The Department of National Defense (DND) is seeking a solution that will provide innovative, advanced real-time decision support solutions for civilian, municipal, provincial, and federal (Royal Canadian Mounted Police and DND) first responder command personnel (police, fire and paramedic) during critical incidents, where multiple jurisdictions and agencies work together. Although there may be a number of components involved in critical incidents, the focus for this challenge is on the creation of new tools and technologies to identify, acquire, track and distribute available resources (defined as equipment, supplies and personnel).

Problem Statement

Currently, DND and first responder command personnel rely on a number of techniques and tools to track and/or replenish their resources, from spreadsheets to more sophisticated software applications. Responders need the ability to integrate data from all stakeholders to identify which resources are available for a response and anticipated timelines for delivery. The Department of National Defense (DND) is seeking a solution that could create future state systems and tools based upon an evaluation of current available technologies (e.g. Radio-Frequency Identification (RFID), Global Positioning System (GPS), cell services) to identify, acquire, track and distribute available resources in support of an incident response. Systems should also be readily adaptable to be used as inventory management for supplies where replenishing may be needed (e.g. paramedic ambulance resources).

Desired outcomes and Considerations

Essential (Mandatory) Outcomes

Proposed solutions must:

  1. Have the ability to digitally request resources from the field and track disposition of request, resource status and location is also desirable.
  2. Have the ability to digitally inventory resources utilized by front line vehicles and track disposition of request, resource status and location
  3. Create an integrated repository of all resources available for incident-specific response
  4. Create a graphic display of critical or selected resources on an incident map
  5. Displays critical or selected resources as standardized icons
  6. Integrate Geographic Information System (GIS) coordinates and incident-specific maps which displays data in layers

Additional outcomes

Proposed solutions should:

  1. Provides resource details (e.g., agency of origin, manufacturer and model) on request
  2. Allow user queries of data
  3. Have the ability to filter data and customize filter criteria
  4. Allow users to place resource requests and check status of existing requests from the field
  5. Provide acknowledgement and status of resource requests in real time
  6. Have the ability to ingest data sources in real time maintaining open format for outputs
  7. Have the ability to access last-known dataset when off-line
  8. Address relevant privacy and ethical concerns.
  9. Have the ability to integrate data from all stakeholders to identify which resources are available for a response and anticipated timelines for delivery
  10. Have the ability to integrate resource data from participating First Responder agencies (police, fire and paramedic) for a holistic picture of resources available on scene for incident-specific response.
  11. Have the ability to track inventory from the main storage/receiving locations through to utilization in the field for front-line responders
  12. Have the ability to quickly check the status of resource requests from the scene, without having to communicate over radio channels

Background and Context

The intended users of the solution are primarily civilian first responders – police officers, fire fighters, paramedics and other ‘operators’ - who are normally clients of the Canadian Safety and Security Program (CSSP) administered by Defence Research and Development Canada (DRDC), in partnership with Public Safety Canada. The CSSP aims to strengthen Canada’s ability to anticipate, prevent/mitigate, prepare for, respond to, and recover from acts of terrorism, crime, natural disasters, and serious accidents through the convergence of Science and Technology (S&T) with policy, operations and intelligence.

The CSSP invests in, among other things, developing capabilities that help responders to conduct operations safely and effectively. Related CSSP project investments are intended to foster improvements to detection and decontamination technologies, forensic techniques, personal protective equipment, explosives countermeasures, and associated standards and processes. The Centre for Security Science undertakes to identify remaining S&T capability gaps where the CSSP and other federal investments may be positioned to help.

Recent analysis conducted for the US Department of Homeland Security - Project Responder 5- revealed that responders believed one key component to coordinating response action is, “the ability to know, in real time, the availability, location and status of all resources”. This capability is one of the highest prioritized capability needs by the responders that participated in PR5. Canadian counterparts have articulated similar capability gaps during Canadian Safety and Security Program engagement activities with key leaders.

ENQUIRIES

All enquiries must be submitted in writing to TPSGC.SIC-ISC.PWGSC@tpsgc-pwgsc.gc.ca no later than ten calendar days before the Challenge Notice closing date. Enquiries received after that time may not be answered.

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