Area Detection and Identification System (ADIS) (W8476-18ADIS/A)

Tender Notice

Status

Publishing status
Active
Days to closing
1 month 3 weeks hence

Dates

Publication date
2018/10/29
Amendment date
None
Date closing
2019/01/11 14:00 Eastern Standard Time (EST)

Details

Reference number
PW-18-00846768
Solicitation number
W8476-18ADIS/A
Region of opportunity
World
Region of delivery
Ontario, Quebec
Notice type
Letter of Interest (LOI)/Request for Information (RFI)
GSIN
Trade agreement
  • Canadian Free Trade Agreement (CFTA)
Tendering procedure
Open
Procurement entity
Public Works and Government Services Canada
End user entity
Public Works and Government Services Canada

Contact Information

Contact name
Etienne Sevigny
Contact email
Etienne.sevigny@tpsgc-pwgsc.gc.ca
Contact phone
819-639-3074
Contact address
10 Wellington
Gatineau  Quebec 
K1A 0S5
Canada

Find Out Who Is Interested In This Tender

Are you looking for partnering opportunities or thinking about bidding? Find out who is interested in the tender and add your name to the List of Interested Suppliers.

Important: The LIS for a specific tender notice does not replace or affect the tendering procedures in place for the procurement. Businesses are still required to respond to bid solicitations and to compete based on established bid criteria. For more information please read the List of Interested Suppliers Terms of Use.

Access the List of Interested Suppliers for this tender

Activity

The following statistics are only for the English page and are provided in close to real time. To calculate the total activity for a tender notice, you will need to add the English and French statistics.

Page views
(English page)
-
Unique page views
(English page)
-
Tender notice updates
Get notifications for this tender notice:
e-mail   RSS feed   Atom feed
For more information on notifications, visit the Follow Opportunities page.

Description

Background

In recent months, Canada has conducted a review of its procurement strategy with respect to the requirements of the Area Detection and Identification System (ADIS). Comments and feedback received from industry members on the draft RFP and on the procurement strategy have led Canada to revise its current strategy. The new strategy will be disclosed to the industry during this Request for Information (RFI) process.

The intent of this pre-RFI notice is to notify the industry that an opportunity to review/comment the new procurement strategy and the updated draft RFP, which include the resulting contract clauses, revised technical requirements, revised evaluation criteria, and the Industrial and Technological Benefits/Value Proposition requirements, will be provided in the upcoming weeks.

Requirements:

The Department of National Defence (DND) has a requirement for the supply of a chemical Area Detection and Identification System (ADIS). The ADIS will provide an early warning to Canadian Armed Forces (CAF) which will allow them to survive and operate under a chemical threat by adopting protective measures.

It is Canada intention to issue two (2) contracts to the winning bidder, one (1) for the acquisition of the ADIS systems and one (1) for the In-Service Support.

Objectives

The objectives of this RFI process is to:

  • Provide information to industry on the new procurement strategy
  • Seek feedback from industry on the new procurement strategy;
  • Provide opportunity to industry member to meet with Canada1.
  • Receive feedback from industry to support the finalization of the RFP
  • Seek cost and time estimates from industry for the acquisition and the in-service support contracts;
  • Seek feedback from industry on the Industrial and Technological Benefits and Value proposition
  • Confirm potential bidder compliance to the RFP requirements
  • Provide a continuous communication channel with industry that will remain open until a formal RFP is released.

These information will allow PSPC to finalize the RFP and have a better understanding of:

  • the industry capabilities and constraints
  • Time and Cost estimates of the project 
  • Required adjustments or changes to the strategy, if any, to confirm that the solicitation process will be fair, open and transparent.

1One-on-One meeting:

One-on-one meetings2 with representatives of Canada will be for a maximum duration of an hour and will be held on the date and at the time indicated by the Contracting Authority following respondent registration. Respondents are responsible for confirming the date and time of their meeting and to confirm their attendance.

These fixed-time meetings will allow respondents to seek clarification and/or present technical data for future requirements. As requested for the Industry Days, respondents are asked to kindly refrain from using one‑on‑one meetings as a forum for marketing purposes.

The number of authorized representatives is limited to four for each respondent. Once registration is complete, the one-on-one meeting times will be set for each registered respondent on a first come, first served basis. To register, please send the following information to the Contracting Officer:

Company name

Name of Representative

Phone

Email

 2 meetings could be conducted via teleconference.

Additional meetings as needed

Canada may request holding additional one-on-one meetings, in person or by teleconference, in order to invite respondents to present or clarify their responses. In-person meetings will be held at a government facility in the National Capital Region. The meetings could be organized at the respondent’s facilities, at the sole discretion of Canada. In addition, Canada reserves the right to hold such meetings after the closing date specified in this notice, or until further notice.

All substantive questions and answers that are discussed during these meetings could be documented and made available to the respondents participating in the engagement process.

Location of one-on-one meetings:

National Capital Region: Information will be posted on the RFI notice on this page. 

Potential Work Scope and constraints:

Following the RFI process, DND would aim to finalize both Statement of Work (SOW) to support an eventual RFP that would be released by PWGSC and available on www.buyandsell.gc.ca. The resulting contracts objectives would be to acquire fully operational ADIS systems, including In-Service Support.

Legislation, Trade Agreements, and Government Policies:

The following is indicative of some of the legislation, trade agreements and government policies applicable to this potential procurement that could impact any follow-on solicitation(s):

  1. Canadian Free Trade Agreement
  2. Defence Production Act
  3. Federal Contractors Program for Employment Equity (FCP-EE)

Please note that RFI responses and documents may be submitted in either official language of Canada (French or English).

Previous Engagement Process

Canada has conducted Engagement processes for the ADIS Project. Key information disclosed during these Engagement processes may be relevant for any Bidders who want to submit a response under this RFI. We encourage Bidders to consult the following link for further information about the previous Engagement process and also to consult the Questions and Answers compendiums:

https://buyandsell.gc.ca/procurement-data/tender-notice/PW-SV-065-26698

and,

https://buyandsell.gc.ca/procurement-data/tender-notice/PW-18-00829424

***IMPORTANT

SECURITY REQUIREMENTS RELATED TO THE WORK

At the moment, DND is still reviewing the security aspect of the work. There is a strong possibility that the security level be at the Secret level for the In-Service Support contract.

PSPC is hereby encouraging all interested supplier to contact the Contracting Authority in order to initiate the security sponsorship, if required. This will allow some time to potential suppliers to begin the security assessment. This is strongly recommended to start the process now, if your organization doesn’t have the Secret Level in place. 

Communications

As part of this RFI, a summary of comments from potential bidders is going to be published on this page. The three volumes for the ADIS RFP are going to be published on this page in the upcoming weeks.

Volume 1: Bidders Instructions and Requirements 

Volume 2: Resulting Contract for the ADIS Acquisition

Volume 3: Resulting contract Clauses for the In-Service Support

Notes to Interested Suppliers

This RFI for the supply of a chemical Area Detection and Identification System (ADIS) is not a bid solicitation and does not constitute a commitment, implied or otherwise, that the Government of Canada will take procurement action in this matter. The issuance of this RFI is not to be considered in any way a commitment by the Government of Canada, nor as authority to potential respondents to undertake any work that could be charged to Canada. The issuance of the RFI does not create an obligation for Canada to issue a subsequent RFP, and does not bind Canada legally or otherwise, to enter into any agreement or to accept any suggestions from suppliers. Canada reserves the right to accept or reject any or all comments received.

Further, the Government of Canada will not be responsible for any cost incurred by suppliers in furnishing responses or attend one-on-one meetings during the RFI process.

A review team composed of representatives of PWGSC, DND, DRDC and ISED will review the responses on behalf of Canada. Not all members of the review team will necessarily review all responses.

There will be no short listing of suppliers for purposes of undertaking any future work, as a result of the RFI. Also, participation in the RFI is not a condition or prerequisite for participation in any RFP(s).

Confidentiality:

Suppliers are advised that any information submitted to Canada in response to this RFI may be used by Canada in the finalization of a competitive solicitation.

All industry consultations, including one-on-one meetings will be documented and this information is subject to the Access to Information Act. Suppliers should identify any submitted information that is to be considered as either company confidential or proprietary. Canada will not reveal any designated confidential or proprietary information to the public and/or third parties.

Access and terms of use

Government of Canada (GC) tender notices and awards, solicitation documents and tender attachments are available free of charge and without registration on Buyandsell.gc.ca/tenders, the authoritative location for GC tenders.

You may have received this tender notice or award through a third-party distributor. The Government of Canada is not responsible for any tender notices and/or related documents and attachments not accessed directly through Buyandsell.gc.ca/tenders.

This Government of Canada tender notice or tender award carries an Open Government Licence - Canada that governs its use. Related solicitation documents and/or tender attachments are copyright protected. Please refer to the section about Commercial Reproduction in the Buyandsell.gc.ca Terms and Conditions for more information.