Polar Epsilon NRTSD Site Operations (W6369-16DC04/A)

Tender Notice


Publishing status


Publication date
Amendment date
Date closing
2017/02/27 14:00 Eastern Standard Time (EST)


Reference number
Solicitation number
Region of opportunity
Region of delivery
Notice type
Notice of Proposed Procurement (NPP)
Trade agreement
  • Agreement on Internal Trade (AIT)
Tendering procedure
Solely Canadian content
Procurement entity
Public Works and Government Services Canada
End user entity
Public Works and Government Services Canada

Contact Information

Contact name
Zourani, Allen
Contact phone
Contact fax
Contact address
11 Laurier Street
Gatineau  QC
K1A 0S5

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Revision History:

Amendment 001: This amendment is raised to revise the first page of the solicitation to update the Bid Receiving address at PWGSC.

All other terms and conditions of the solicitation remain the same.



Title: Polar Epsilon Near Real Time Ship Detection (NRTSD) Site Operations

Reference Number: W6369-16DC04

1. Summary

The Department of National Defence and Canadian Forces require the services of a contractor, on an “as and when requested” basis, to operate the Polar Epsilon (PE) Near Real-Time Ship Detection (NRTSD) System, which delivers to the Canadian Atlantic and Pacific Regional Joint Operations Centres (RJOC) a capability to exploit RADARSAT-2 (R2) for all-weather, day and night, active wide area surveillance, for the purposes of contributing to the situational awareness of the maritime approaches to Canada and North America and to foreign littoral areas where the Canadian Forces may be deployed.

The resulting contractor will be required to operate, on an “as and when requested” basis, the West Reception and Central Processing Site in Aldergrove, BC, and the East Reception Site in Masstown, NS. In addition, resulting contractor resources will be required at the RJOC sites in Esquimalt, BC and Halifax NS. to develop R2 surveillance and data acquisition plans to meet operational requirements in accordance with established practices and procedures. Although the resulting contractor will not be working on-site at the East Reception Site, the resulting contractor will be required on an “as and when requested” basis to remotely operate and administer NRTSD System elements located at the East Reception Site from the West Reception Site.

It is Canada's intention to award one (1) contract for this requirement, for services required on an “as and when requested” basis.

The Period of the contract is estimated to be for one (1) year from Contract Award. There will be provision to extend the contract by up to four (4) additional one (1) year periods under the same conditions.

2. Trade Agreements

This procurement is subject to national security exceptions and is, therefore, excluded from all of the obligations of the trade agreements.

The Comprehensive Land Claim Agreement (CLCAs) and the Set-aside Program for Aboriginal (SPAB) are not applicable to this requirement, as Work will not be delivered to, nor conducted within CLCA areas.

3. Security

There are security requirements associated with this requirement. For additional information, consult Part 6 - Security, Financial and Other Requirements, and Part 7 - Resulting Contract Clauses. For more information on personnel and organization security screening or security clauses, bidders should refer to the Industrial Security Program (ISP) of Public Works and Government Services Canada (http://ssi-iss.tpsgc-pwgsc.gc.ca/index-eng.html) website.

The resulting Contractor personnel requiring access to PROTECTED/CLASSIFIED information, assets or sensitive work site(s) must be citizens of Canada or USA and must EACH hold a valid personnel security screening at the level of SECRET, granted or approved by CISD/PWGSC.

The requirement is limited to Canadian goods and/or services.

Canadian Content Policy applies, and competition is limited to suppliers of Canadian Services.

This procurement is subject to the Controlled Goods Program.

4. Requirements

The Department of National Defence and the Canadian Forces require a minimum of resources as follow:

Manager: West Reception and Central Processing Site -Aldergrove, BC

System Administrator: West Reception and Central Processing Site – Aldergrove, BC

Collector and Exploiter: West Reception and Central Processing Site – Aldergrove, BC

Planner: West RJOC – CFB Esquimalt, BC

Planner: East RJOC – CFB Halifax, NS

The Bidder’s proposed personnel must hold a valid security screening at the level of SECRET, granted or approved by CIISD/PWGSC.


Bids will be assessed in accordance with the entire requirement of the bid solicitation including the mandatory and point rated technical evaluation criteria.


Mandatory and point rated technical evaluation criteria are included in Attachment 1 to Part 4 of the bid solicitation.


1. To be declared responsive, a bid must:

(a) comply with all the requirements of the bid solicitation;

(b) meet all mandatory technical evaluation criteria;

(c) obtain the required minimum points for each criterion of the technical evaluation subject to point rating with a pas mark; and

(d) obtain the required minimum points over all for the technical evaluation criteria which are subject to point rating.

2. Bids not meeting (a) or (b) or (c) or (d) will be declared non-responsive. The responsive bid with the highest total combined rating of technical merit and price, rounded to three (3) decimal places and calculated as per “Basis of Selection – Highest Combined Rating Technical Merit (50%) and Price (50%) of the bid solicitation will be recommended for award of a contract. In the even that two or more responsive bids have the same highest total combined rating of technical merit and price, the responsive bid with the lowest evaluation price will be recommended for award of a contract.

8. Contracting Authority

The Contracting Authority is responsible for the management of the Contract and any changes to the Contract must be authorized in writing by the Contracting Authority. The Contractor must not perform work in excess of or outside the scope of the Contract based on verbal or written requests or instructions from.

Allen Zourani

Supply Officer

Defence Space Projects Division

Public Services and Procurement Canada

Place du Portage, Phase III, 11C1

11 Laurier Street

Gatineau, Quebec, K1A 0S5

Telephone: 873-469-4448

Facsimile: 819-997-2229

Email: allen.zourani@pwgsc-tpsgc.gc.ca

The Crown retains the right to negotiate with suppliers on any procurement.

 Documents may be submitted in either official language of Canada.

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Solicitation Documents

FileAmendment numberLanguageUnique Download Event (English page)Date added
en._rfp_w6369-16dc04.pdf000English- 2017-01-09
fr._rfp_w6369-16dc04.pdf000French- 2017-01-09
amendment_001_w6369-16dc04.pdf001English- 2017-01-10
mdification_001_w6369-16dc04.pdf001French- 2017-01-10