Translation and editing services (1000329852)

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Tender Notice


Publishing status


Publication date
Amendment date
Date closing
2016/06/28 14:00 Eastern Daylight Time (EDT)


Reference number
Solicitation number
Region of opportunity
Region of delivery
National Capital Region
Notice type
Notice of Proposed Procurement (NPP)
Trade agreement
  • Agreement on Internal Trade (AIT)
Tendering procedure
Procurement entity
Canada Revenue Agency
End user entity
Canada Revenue Agency

Contact Information

Contact name
Schwerdtfeger, Henrik
Contact phone
Contact address
250 Albert Street
Ottawa  ON
K1A 0L5


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Translation and editing services


The Canada Revenue Agency (CRA) has an ongoing requirement for translation and editing services in Canada’s two official languages (English and French) to meet the operational needs of the CRA.

The objective is to continue providing CRA with the best value of translation and editing services on a national basis while:

      • providing one-stop shopping with standardized, high quality translation services delivered on a timely basis;
      • streamlining internal business processes and improving overall process efficiencies in the CRA; and
      • achieving savings when acquiring translation services.

Historical Data

Each year between 2011 and 2015, the CRA has had an average of 17.9 million words translated, of which 16.8 million were translated from English to French and 1.1 million from French to English. Editing services for a minimal number of words were also required from time to time. These business volumes are based on past consumption and are provided for information only. They should not be considered as a commitment of future business volumes.


The services will be required to be performed from date of contract award to October 31, 2018 inclusive with five irrevocable options to extend the Contract period. Each option is for an additional period of one year.


The evaluation of proposals will be performed in five stages as follows:

Stage 1 – Mandatory Requirements

Stage 2 – Point Rated Requirements

Stage 3 – Financial Proposals

Stage 4 – Determination of the Bidder’s Overall Score

Stage 5 – Other Pre-Award Conditions


The Bidder must meet all mandatory criteria applicable to this solicitation. Bids not meeting all mandatory criteria will be given no further consideration.


Only the bids meeting the mandatory criteria will be evaluated and scored in accordance with the point rated evaluation criteria.


The compliant bid with the highest combined rating of technical merit (50%) and price score (50%) will be recommended for award of a contract subject to pre-award conditions being met.

Trade Agreements

Translation services are subject to the Agreement on Internal Trade (AIT) only.

Minimum Contract Value

The resulting contract will incorporate a stipulated "Minimum Contract Value" of $431,500 (applicable taxes included).

Submission of Proposals

Bidders are to submit proposals to:

Canada Revenue Agency

Bid Receiving Unit

Ottawa Technology Centre

Receiving Dock

875 Heron Road, Room D-95

Ottawa, ON K1A 1A2

Telephone No: (613) 941-1618

Bids must be received on or before 2:00PM EDT, June 28, 2016.


Bids must be submitted in either English or French.


To ensure the integrity of this process, enquiries and other communications regarding the solicitation must be directed ONLY to the following:

Henrik Schwerdtfeger

Tel: 613.608.6997


The Crown reserves the right to negotiate with suppliers on any procurement.

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Solicitation Documents

FileAmendment numberLanguageUnique Download Event (English page)Date added
rfp_1000329852_-_english.pdf000English- 2016-05-19
rfp_1000329852_-_french.pdf000French- 2016-05-19
rfp_1000329852_-_english.pdf001English- 2016-05-20
rfp_1000329852_-_french.pdf001French- 2016-05-20
rfp_amendment_001_-_english.pdf002English- 2016-06-02
rfp_amendment_001_-_french.pdf002French- 2016-06-02
rfp_amendment_002_-_english.pdf003English- 2016-06-09
rfp_amendment_002_-_french.pdf003French- 2016-06-09

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