Supply Manual Synopsis

The Supply Manual synopsis is a summary of the changes that were introduced in the latest version of the Supply Manual. The synopsis is identified by a version number consisting of four digits representing the calendar year and a sequence number. For example, “Version 2012-1” identifies the first release for the calendar year 2012.

To find information on changes introduced in previous versions of the Supply Manual, please visit the Supply Manual Synopsis Archive.

Questions related to the current Supply Manual synopsis can be forwarded to the Procurement Policy Contacts.

Supply Manual Synopsis - Version 2022-2 (2022-07-14)

The Supply Manual was updated in support of Policy Notification 152R1: COVID-19 Vaccination Policy for Supplier Personnel. See PN-152R1 for more information.

Supply Manual Synopsis - Version 2022-1 (2022-05-12)

This synopsis is a summary of the revisions made to the Supply Manual, Version 2022-1, dated May 12, 2022.

• The Supply Manual was updated to incorporate changes related to the following policy notifications:
  • Policy Notification 151: Update to Code of Conduct for Procurement
  • Policy Notification 128U2: Reception Method by Canada Post Corporation’s (CPC) Connect Service: Updates to Standard Procurement Templates and Standard Instructions
  • Policy Notification 149: Procurement electronic file documentation requirements
  • Policy Notification 139R1: Directive on Government Contracts, Including Real Property Leases, in the Nunavut Settlement Area (NSA)
  • Policy Notification 48R1: Requirements in respect of the Official Languages Act
  Refer to individual policy notifications for more details
• The following sections were modified with changes related to Procurement Strategy for Indigenous Business (PSIB):
  • 1.25.3 Determining coverage under a trade agreement (English only)
  • 3.5.1 Mandatory Standing Offers and Supply Arrangements (English only)
  • 3.15.5.5 Procedures for posting an Advance Contract Award Notice (English only)
  • 3.15.5.10 Statement of Capabilities (Challenge Process) (English only)
  • 3.85 Procurement Strategy for Indigenous Business (English only)
  • Annex 3.3: Model content of an Advance Contract Award Notice (English only)
  • 4.30.40 Information on the Procurement Strategy for Indigenous Business (English only)
  • 4.75.15 Notice of Proposed Procurement (English only)
  • 5.5.5 Certifications, declarations and proofs (English only)
  • 7.30.20 Procurement Strategy of Indigenous Business reporting (English only)
  • 9.35.65. Comprehensive Land Claims Agreements and Procurement Strategy for Indigenous Business (English only)
  • 9.40. Procurement Strategy for Indigenous Business
  • 9.40.1 Decision to set aside a procurement under the Procurement Strategy for Indigenous Business
  • 9.40.2 Obtaining advice on the Procurement Strategy for Indigenous Business
  • 9.40.5 Procurement Strategy for Indigenous Business and Comprehensive Land Claims Agreements (English only)
  • 9.40.10 Procurement Strategy for Indigenous Business and trade agreements (English only)
  • 9.40.15 Procurement Strategy for Indigenous Business and Canadian content (English only)
  • 9.40.20 Subcontracting plans (English only)
  • 9.40.25 Sound contracting principles (English only)
  • 9.40.30 Notification to Indigenous Services Canada
  • 9.40.35 Sourcing of requirements under Procurement Strategy for Indigenous Business (PSIB) set-asides
  • 9.40.40 Legal status of Indigenous business (English only)
  • 9.40.45. Certification by suppliers
  • 9.40.50. Audits of the bidder/offeror/supplier certification
  • 9.40.60 Procurement reporting for Procurement Strategy for Indigenous Business (English only)
  • Annex 9.4: Requirements for the Set-aside Program for Indigenous Business
  • Annex 9.5: Procurement Strategy for Indigenous Business set-aside checklist
  • Glossary – Procurement Strategy for Indigenous Business (PSIB)
• On May 13, 2022, the TB Contracting Policy and the Policy on Decision Making in Limiting Contractor Liability in Crown Procurement Contracts will be rescinded and replaced by Treasury Board Policy Instruments including the Directive on the Management of Procurement. Revisions were made to the Supply Manual to reflect the required changes: All references to rescinded policy instruments (such as Contracting Policy) have been removed and replaced with references to new policy instruments that have been in effect since May 13th, 2021 (e.g. Directive on the Management of Procurement). The following sections were updated:
  • 1.1 Overview of public procurement
  • 1.5. About the Supply Manual
  • 1.30.5. Treasury Board Contracting Policy
  • 1.30.10. Treasury Board Common Services Policy
  • 1.61. Accessible procurement
  • Section A 1.1.2.1: Division of responsibilities between Public Works and Government Services Canada (PWGSC) and Department of National Defence (DND) for the acquisition of goods and services
  • 2.21. Accessible procurement and defining requirements
  • 2.55. Employer-Employee Relationships
  • 2.60. Requisition review
  • 3.5.1. Mandatory Standing Offers and Supply Arrangements
  • 3.22. Emergency requirements (Public Works and Government Services Canada as contracting authority)
  • 3.95. Intellectual Property (IP)
  • 3.200.1. Contractor Liability
  • 4.15.6. Accessible procurement requirements
  • Annex 4.6: Ontario Labour Legislation
  • Annex 5.1: Federal Contractors Program for Employment Equity
  • 6.30.1. Ratification by Treasury Board
  • 7.30.40. Reporting of Emergency Requirements
  • 8.10. Administration of Service Contracts
  • 8.65.10. Financial Claims by Canada
  • 9.30.10. Implementation
  • 10.10. Travel and Living Expenses
  • Supply Manual Glossary
• 1.25.3 Determining coverage under a trade agreement: Revisions have been made to reflect new trade agreement thresholds and to correct broken links (French version only).
• 1.35.1 Canadian International Trade Tribunal, subsection g: “Procurement Review Process: A Descriptive Guide” link has been updated.
• The email for the Green Procurement Team was updated in the following sections:
  • 1.60.1 Green Procurement Policy, subsection d
  • 4.15.5 Green procurement requirements, subsection e
• Revisions were made to reflect new language for Regret Letters for suppliers. The following sections were affected:
  • 7.1.1. Appendix A: Regret Letter to Unsuccessful Bidders/Offerors/Suppliers - Responsive Bid/Offer/Arrangement - Buyandsell.gc.ca
  • 7.1.2. Appendix B: Regret Letter to Unsuccessful Bidders/Offerors/Suppliers - Non-responsive Bid/Offer/Arrangement
• 9.60.15 Public–Private Partnership screening, subsection b: The P3 Screening Matrix and supporting guide broken links have been removed.