7.70. Coding Procedures

1. The Acquisition Information System (AIS) database contains over 16 full years of historical contracting data beginning with calendar year 1993. AIS is a relational database. It is a collection of information organized in related tables. A table is a collection of information about a certain topic. It contains data about contracts, requisitions, solicitations, notices, organizations, vendors and customers. AIS feeds data to the Contract History application on Buyandsell.gc.ca.
2. Contracting officers must follow the coding procedures in the Contract Coding Reference Guide.
3. The Contract Coding Reference Guide contains a list of elements and definitions found in the Procurement Summary Release Document. The Procurement Summary Release Document is completed by the contracting officer and the information it contains is then released to AIS.

This section has been removed in support of procurement modernization and the ongoing transition to CanadaBuys.

For references purposes only, section 7.70.10 is available in the Supply Manual archive, Version 2022-3.

When entering the delivery points information for a standing offer or supply arrangement, contracting officers must identify those provinces or territories where potential deliveries may occur.

Call-ups are coded as competitive or non-competitive depending on the procurement strategy used on the underlying Standing Offer.

1. If a Standing Offer is issued competitively, with a clear ranking methodology for issuing call-ups in accordance with section 4.10.20.5 Ranking and Methodology for Standing Offers, then the resulting call-ups are considered competitive and must be coded accordingly.
2. A Standing Offer that uses the Advance Contract Approval Notice is considered competitive for approval purposes only; call-ups resulting from a Standing Offer subject to an Advance Contract Award Notice (ACAN) posting must be coded as non-competitive.
3. If a Standing Offer is issued using a non-competitive (sole-source) procurement strategy, or does not have a clear ranking methodology (e.g. the client can choose which firms to issue call-ups), then the resulting call-ups are considered non-competitive and must be coded accordingly.

This section has been removed in support of procurement modernization and the ongoing transition to CanadaBuys.

For references purposes only, section 7.70.25 is available in the Supply Manual archive, Version 2022-3.

This section has been removed in support of procurement modernization and the ongoing transition to CanadaBuys.

For references purposes only, section 7.70.30 is available in the Supply Manual archive, Version 2022-3.

Contracting officers must code contracts with Task Authorizations (TA)s.

Automated Data Capture (ADC) users must include the following statement when submitting the ADC procurement report: "Program ID: Contract that allows Task Authorizations".