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Public Services and Procurement Canada

7.30.30. Use of the National Security Indicator

  1. There may be circumstances other than National Security where posting an award notice could reasonably be expected to compromise government confidences, cause economic disruption, or similarly be contrary to the public interest.  On the other hand, there are procurements for which a National Security Exception (NSE) was approved in accordance with paragraph 3.105 National Security Exceptions of the Supply Manual, but it is still appropriate to post an award notice.
  2. A contracting officer may suppress the posting of an award notice by checking the box for the National Security Indicator in the ABE Procurement Summary. Contracting officers must treat this indicator as if it were labeled “Suppress Posting”. 
  3. For amendment documents in ABE, the value of the National Security Indicator always defaults to “No” (unchecked) regardless of the value on the original document.  If the National Security indicator was “Yes” (checked), on the original award, the contracting officer must remember to choose “Yes” (by checking the box) for subsequent amendments.  If the National Security indicator was “No” (unchecked) on the original award, the contracting officer must leave the box set to “No” (unchecked) for subsequent amendments.  Changing the value of the National Security Indicator on an award amendment can result in awards being posted in error on the Buy and Sell website.
  4. Therefore, the following procedures apply with regard to the National Security Indicator on the ABE Procurement Summary:
    1. when an NSE is invoked for a procurement in accordance with paragraph 3.105 of the Supply Manual, and posting an award notice is contrary to the public interest, the contracting officer must check the National Security Indicator box for the original contractual document and for any subsequent amendments, thus no award notices will be posted for any documents.
    2. when an NSE is invoked in accordance with paragraph 3.105 National Security Exceptions of the Supply Manual, and posting an award notice is not contrary to public interest, the National Security Indicator must be left unchecked for both original and subsequent amendment documents and the award notice will be posted.
    3. if an NSE does not apply, but the contracting officer’s management has advised that it is not in the public interest to post an award notice, the contracting officer must check the National Security Indicator box for the original contractual document and for any subsequent amendment documents.
    4. if during the life of a contract, it is decided and approved that the National Security Indicator must be changed (as not being the same as for the original), contracting officers must first contact the Acquisitions Systems Service Desk (ITSB) either by phone at 819-956-3325 or via e-mail at: assd.basa@pwgsc-tpsgc.gc.ca, to have them modify the indicator from the original contractual documents.  This is a complex process that, if not followed properly, can cause reporting issues, so contracting officers should not attempt to make the change without ITSB’s assistance.