Shipping Instructions (Department of National Defence) - Canadian-based Contractor

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Attention! As part of the Acquisitions Program’s transformation agenda, PSPC is planning to archive and migrate the SACC manual to the CanadaBuys website. The SACC manual will continue to be available on the BuyandSell website to ensure continuity of service during this transition period. At this time, an initial version of the archived version of the SACC has been posted on CanadaBuys. We encourage you to go visit the site and get comfortable with the new format of the SACC at the following:

Archived - Standard Acquisition Clauses and Conditions Manual | CanadaBuys

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Legal text for SACC item

  1. Delivery will be FCA Free Carrier at ________ (Insert the named place, e.g. Contractor's facility) Incoterms 2000. The Contractor must load the goods onto the carrier designated by the Department of National Defence (DND). Onward shipment from the delivery point to the consignee will be Canada's responsibility.

  2. Before shipping the goods, the Contractor must contact the following DND Inbound Logistics Coordination Center by facsimile or e-mail, to arrange for shipment, and provide the information detailed at paragraph 3.

    Instruction to contracting officers: Before contract award, choose either shipping option (a), (b, (c), (d), or (e), and delete the unused options and this instruction.

    1. Insert the following for all sole source contracts, except repair and overhaul, where the Contractor is located in Canada:
      Inbound Logistics Co-ordination Center (ILCC)
      Telephone: 1-877-877-7423 (toll free)
      Facsimile: 1-877-877-7409 (toll free)
      E-mail: ILHQOttawa@forces.gc.ca
    2. Insert the following for all repair and overhaul contracts where the Contractor is located between Kingston inclusive and westward to the Ontario/Manitoba border:
      Inbound Logistics Central Area (ILCA)
      Telephone: 1-866-371-5420 (toll free)
      Facsimile: 1-866-419-1627 (toll free)
      E-mail: ILCA@forces.gc.ca
    3. Insert the following for all repair and overhaul contracts where the Contractor is located in Manitoba, Saskatchewan, Alberta, British Columbia, and the National Capital Region inclusive to east of Kingston:
      Inbound Logistics Coordination Center (ILCC)
      Telephone: 1-877-877-7423 (toll free)
      Facsimile: 1-877-877-7409 (toll free)
      E-mail: ILHQOttawa@forces.gc.ca
    4. Insert the following for all repair and overhaul contracts where the Contractor is located in Quebec:
      Inbound Logistics Quebec Area (ILQA)
      Telephone: 1-866-935-8673 (toll free), or
      1-514-252-2777, ext. 4673, 2852
      Facsimile: 1-866-939-8673 (toll free), or
      1-514-252-2911
      E-mail: 25DAFCTrafficQM@forces.gc.ca
    5. Insert the following for all repair and overhaul contracts where the Contractor is located in Atlantic (New Brunswick, Prince Edward Island, Nova Scotia, Newfoundland and Labrador):
      Inbound Logistics Atlantic Area (ILAA)
      Telephone: 1-902-427-1438
      Facsimile: 1-902-427-6237
      E-mail: BlogILAA@forces.gc.ca
  3. The Contractor must provide the following information to the DND Inbound Logistics Coordination Center when arranging for shipment:
    1. the Contract number;
    2. consignee address (for multiple addresses, items must be packaged and labelled separately with each consignee address);
    3. description of each item;
    4. the number of pieces and type of packaging (i.e., carton, crate, drum, skid);
    5. actual weight and dimensions of each piece type, including gross weight;
    6. full details of dangerous goods/hazardous products, as required for the applicable mode of transportation, signed certificates for dangerous goods/hazardous products as required for shipment by the International Maritime Dangerous Goods Code, the International Air Transport Association regulations or the applicable Canadian Transportation of Dangerous Goods Regulations, and a copy of the safety data sheet in English and French.
  4. Following receipt of this information by Canada, Canada will provide the appropriate shipping instructions, which may include the requirement for specific consignee address labelling, and the marking of each piece with a Transportation Control Number.
  5. The Contractor must not ship the goods before receiving shipping instructions from the DND Inbound Logistics contact.
  6. If the Contractor delivers the goods at a place and time which are not in accordance with the given delivery instructions or fail to fulfill reasonable delivery instructions given by Canada, the Contractor must reimburse Canada any additional expenses and costs incurred.
  7. If Canada is responsible for delays in delivering the goods, ownership and risk will be transferred to Canada upon expiry of either 30 days following the date on which a duly completed shipping application is received by Canada or by its appointed forwarding agent, or 30 days following the delivery date specified in the Contract, whichever is later.
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