Submit a Proposal

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Improvements to BCIP

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Infographic on the improvements to the Build in Canada Innovation Program

Improvements to BCIP Infographic Overview - Text Version

The Build in Canada Innovation Program is working with stakeholders across Canada to make the program better for both innovators and testing partners.

You spoke, we listened. Here are improvements we have made:

  • Submit proposals at any time
    In the past, innovators had to wait for the next round of Call for Proposals to submit their innovation proposal. Innovators can now submit proposals at any time. That means that they can submit a proposal as soon as the innovation is ready to be tested.
  • Help innovators sell more for further testing
    Innovators and federal departments asked us to help provide additional sales, especially following a successful test. Innovators can now sell more of their innovation to their existing testing partner. They can also sell to other testing partners.

Contact the Build in Canada Innovation Program

To learn more, visit the Build in Canada Innovation Program website or e-mail us at innovation@tpsgc-pwgsc.gc.ca.

Before preparing your submission

Suppliers should consider the following before preparing proposal submissions:

  • Attend BCIP related events and activities: The BCIP team participates in events across the country, providing information on BCIP, federal operations and procurement, and opportunities for suppliers to connect with government networks.
  • Register as a supplier: Register in the Supplier Registration Information (SRI) system to obtain your Procurement Business Number (PBN) which is a mandatory requirement to do business with the federal government.
  • Visit the Tenders minisite: View and download the Call for Proposals solicitation document for the Build in Canada Innovation Program (BCIP).

Potential bidders should view postings regularly on the Tenders minisite, and can subscribe to the BCIP mailing list to receive program notifications.

Submission requirements

The Call for Proposals solicitation document for the Build in Canada Innovation Program (BCIP) will be posted on the Government Electronic Tendering Service (GETS), available through the Tenders minisite.

Bidders must use a web-based system to prepare and submit their proposal electronically. The web-address can be found in the Call for Proposals solicitation document published on the Tenders minisite. Responses provided to the questions of the electronic Proposal Submission Form will form the Bidders' Technical Proposal. Bidders should respond to these elements in a thorough, concise and clear manner within the allotted character count for each question.

Certification requirements

The Build in Canada Innovation Program (BCIP) is a means by which Public Works and Government Services Canada acquires innovative goods and services for federal departments. In order for businesses to do business with the Canadian government there are some certifications that must be acquired in order to be awarded a contract.

Read the Certifications that form part of the electronic Proposal Submission Form, as well as the certifications that will be required prior to any resulting contract.

Financial requirements

Read the Financial Requirements information that can assist the Bidder in completing its financial proposal as well as information that may be required prior to any resulting contract.

Procurement approach

The BCIP Call For Proposals method of supply involves a procurement process organized in a manner consistent with all PWGSC procurement activities in an open, fair and transparent manner, and in terms of equal access to all national Science & Technology (S&T) performers - public, private, and academia.

Full proposal process

Responses provided to the questions of the electronic Proposal Submission Form will form the Bidders' Technical Proposal. Bidders should respond to these elements in a thorough, concise and clear manner.

The Bidder should provide Technical Proposal content that clearly addresses in sufficient depth the points that are subject to the evaluation criteria against which the proposal will be evaluated.

Each complete proposal received will be screened, reviewed, and evaluated in accordance with the Call For Proposals solicitation document. Evaluators will comprise of the National Research Council - Industrial Research Assistance Program (NRC-IRAP), PWGSC and/or other subject matter evaluators from government departments.

Selection of evaluators

National Research Council - Industrial Research Assistance Program (NRC-IRAP)

An evaluation team composed of the NRC-IRAP will perform independent evaluations of the technical proposal based on the information provided and in accordance with the technical evaluation criteria identified in the Call For Proposals solicitation document. NRC-IRAP evaluators will be selected based on their relevant experience to the proposal subject matter such as commercialization trends, knowledge of business practices, knowledge of the program's priority areas, or specific knowledge in the technological field of the proposal. In addition, as part of the evaluation process, evaluators may perform independent research to verify/validate the information provided in the proposal. This strategy is designed to ensure an independent review of the proposal being evaluated.

Contract award process

Pre-qualifying a proposal does not constitute a commitment on the part of Canada to award contracts. Contract award is conditional upon successful completion of the Contract Award Process and available funding.

Step 1 – BCIP Testing Department Match

BCIP/PWGSC will seek a Testing Department match to identify a Technical Authority who will be responsible for the testing and evaluation of the Innovation. The Defence Validation Committee (DVC), which is composed of the Department of National Defence (DND) and the Canadian Armed Forces (CAF) members, DND/CAF, will have right of first refusal as a Testing Department under the Military Component. For Military Component proposals not supported by DND/CAF, BCIP will seek Testing Department match with other government organizations. Canada may give preference to Bidders that have demonstrated an existing operational need by identifying a federal government department that has agreed to function as the Testing Department for the proposed Innovation.

Step 2 – Statement of Work

Once a Testing Department has been matched, the BCIP will facilitate collaboration between the Technical Authority and the Bidder to develop a Statement of Work (SOW), based on the proposed Test Plan and the Financial Proposal.

Step 3 –Financial Capability and Certifications

The Contracting Officer may request additional information to confirm that the Bidder has the technical, financial, and managerial competence to perform the Work under a BCIP contract.

Step 4 – Contract Negotiations

Upon completion of the SOW, the Contracting Authority will initiate the negotiations with the Bidder and may request additional information such as pricing, cost breakdown, and price support to substantiate the costs to Canada.

Step 5 – Contract Award

In the event Steps 1 through 4 are successfully completed, the Bidder will be recommended for award of a contract.

Draft resulting contract

If your innovation is selected to enter the Pool of Pre-Qualified Proposals and successfully matched to a Testing Department, the Contracting Authority will develop a contract based on the following draft resulting contract clauses.

Read the Draft Resulting Contract Clauses.