Submit a Proposal

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Table of contents

Before preparing your submission

Suppliers should consider the following before preparing proposal submissions:

  • Attend BCIP related events and activities: The BCIP team participates in events across the country, providing information on BCIP, federal operations and procurement, and opportunities for suppliers to connect with government networks.
  • Register as a supplier: Register in the Supplier Registration Information (SRI) system to obtain your Procurement Business Number (PBN) which is a mandatory requirement to do business with the federal government.
  • Visit the Tenders minisite: View and download the Call for Proposals solicitation document for the Build in Canada Innovation Program (BCIP).

Potential bidders should view postings regularly on the Tenders minisite, and can subscribe to the BCIP mailing list to receive Program notifications, including the posting date of the next Call for Proposals.

Submission requirements

The Call for Proposals solicitation document for the Build in Canada Innovation Program (BCIP) will be posted on the Government Electronic Tendering System (GETS), available through the Tenders minisite. Potential bidders should view postings regularly on the Tenders minisite.

Bidders must use a web-based system to prepare and submit their proposal electronically. The web-address can be found in the Call for Proposals solicitation document published on the Tenders minisite.

Responses provided to the questions of the electronic Proposal Submission Form will form the Bidders' Technical Proposal. Bidders should respond to these elements in a thorough, concise and clear manner within the allotted character count for each question.

Certification requirements

The Build in Canada Innovation Program (BCIP) is a means by which Public Works and Government Services Canada acquires innovative goods and services for federal departments. In order for businesses to do business with the Canadian government there are some certifications that must be acquired in order to be awarded a contract.

Read the Certifications that form part of the electronic Proposal Submission Form, as well as the certifications that will be required prior to any resulting contract.

Financial requirements

Read the Financial Requirements information that can assist the Bidder in completing its financial proposal as well as information that may be required prior to any resulting contract.

Procurement approach

The BCIP Call For Proposals method of supply involves a procurement process organized in a manner consistent with all PWGSC procurement activities in an open, fair and transparent manner, and in terms of equal access to all national Science & Technology (S&T) performers - public, private, and academia.

Full proposal process

Bidders will be required to submit their proposal through electronic format. Responses provided to the questions of the electronic Proposal Submission Form will form the Bidders' Technical Proposal. Bidders should respond to these elements in a thorough, concise and clear manner.

The Bidder should provide Technical Proposal content that clearly addresses in sufficient depth the points that are subject to the evaluation criteria against which the proposal will be evaluated.

Each complete proposal received will be screened, reviewed, and evaluated in accordance with the Call For Proposals solicitation document. Evaluators will comprise of the National Research Council - Industrial Research Assistance Program (NRC-IRAP), PWGSC and/or other subject matter evaluators from government departments. Top ranked responsive proposals will be presented to the Innovation Selection Committee (ISC) members for review and validation of the technical score achieved.

Selection of evaluators

National Research Council - Industrial Research Assistance Program (NRC-IRAP)

An evaluation team composed of the NRC-IRAP will perform independent evaluations of the technical proposal based on the information provided and in accordance with the technical evaluation criteria identified in the Call For Proposals solicitation document. NRC-IRAP evaluators will be selected based on their relevant experience to the proposal subject matter such as knowledge of innovation, commercialization trends, knowledge of business practices, knowledge of the program's priority areas, or specific knowledge in the technological field of the proposal. In addition, as part of the evaluation process, evaluators may perform independent research to verify/validate the information provided in the proposal. This strategy is designed to ensure an independent review of the proposal being evaluated.

Innovation Selection Committee (ISC)

Members of this committee, of which the majority of members are from the private sector, are chosen based on their experience in investment and entrepreneurship; knowledge of innovation and commercialization trends; and knowledge of international business practices.

The contracting process

The information provided by the consensus review is used to establish a Pool of Pre-qualified Proposals. This Pool will consist of the highest-rated responsive proposals within the budget. Next, a Testing Department match will be sought by PWGSC to identify a Technical Authority who will be responsible for the testing and evaluation of the Innovation.

The establishment of the Pool of Pre-qualified Proposals does not constitute a guarantee on the part of Canada that a contract will be awarded.

Subsequent to identifying a Testing Department the PWGSC Contracting Authority will negotiate with the Bidder as may be applicable, and may request additional information to support pricing details and to confirm that the Bidder has the technical, financial, and managerial competence to perform the Work under a resulting contract.

Draft resulting contract

If your innovation is selected to enter the Pool of Pre-Qualified Proposals and successfully matched to a Testing Department, the Contracting Authority will develop a
contract based on the following draft resulting contract clauses.

Read the Draft Resulting Contract Clauses.