COVID-19 vaccination requirement for supplier personnel

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As of November 15, 2021, all supplier personnel must be fully vaccinated to access federal government workplaces inside and outside Canada where they may encounter federal public servants. Suppliers are required to provide an attestation to their contracting authority.

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Vaccination requirement for supplier personnel

As of November 15, 2021, supplier personnel who access federal workplaces where they may encounter federal public servants must be fully vaccinated. Federal government workplaces include all places of work under the responsibility of the Government of Canada.

The vaccination requirement does not apply to:

  • contracts that are solely for the provision of goods
  • contracts where services are solely performed in non-federal government workplaces
  • situations where federal employees must enter contractor facilities (for example: to conduct compliance audits or security verifications)
  • contracted personnel who will only access common areas of buildings that are open to the public (such as the lobby)

Existing contracts and contractors

Contractor personnel who access Government of Canada workplaces to perform work pursuant to existing contracts are subject to the vaccine requirement and must submit their attestation by completing the certification form.

If your contract(s) do not require access to Government of Canada workplaces, you need to complete the online Federal Supplier Vaccination Attestation form to certify as such.

Meeting the vaccination requirement

If providing services in Canada, supplier personnel are considered fully vaccinated 14 days after they have either:

  • Received both doses of a Health Canada authorized vaccine that requires 2 doses to complete the vaccination series.
  • Received mixed dose vaccination series are accepted as long as it aligns with NACI Recommendations on the use of COVID-19 vaccines.
  • Received 1 dose of a Health Canada authorized vaccine that only requires 1 dose to complete the vaccination series (as of September 16, 2021): Janssen (Johnson & Johnson) COVID-19 vaccine.
  • For current residents of Quebec only, have had a laboratory-confirmed COVID-19 infection followed by at least 1 dose of a Health Canada authorized COVID-19 vaccine.

If providing services outside Canada, supplier personnel are considered fully vaccinated as defined in the Fully Vaccinated - COVID-19 (employees vaccinated outside of Canada as of October 6, 2021) section of the Treasury Board of Canada Secretariat’s Policy on COVID-19 Vaccination for the Core Public Administration Including the Royal Canadian Mounted Police. For more information on accepted COVID-19 vaccines, you can consult the Vaccines for COVID-19 page.

Attestation Process

Suppliers who have contracts with Public Services and Procurement Canada for which they access Government of Canada workplaces to perform work must submit their attestation by filling the COVID-19 Vaccination Requirement Certification Form by October 29, 2021, certifying that their personnel who access these workplaces will be fully vaccinated as of November 15, 2021. To submit their attestation, contractors should follow the process outlined to them in the letter or email they received from their contracting authority. Contractors who do not submit the certification may be subject to further measures, up to and including termination.

Contractors with existing contracts may have received an email titled ACTION REQUIRED: Mandatory vaccination for federal contractors (October 21, 2021) with information about how to submit their attestation.

If you are a supplier with existing contracts and did not receive the October 21, 2021 email, complete the steps below to submit your attestation.

Steps to submit your attestation

  1. Locate your contract number(s) and Procurement Business Number
  2. Download, complete and sign the COVID-19 Vaccination Requirement Certification Form (PDF, 67KB)*
  3. Complete the online Federal Supplier Vaccination Attestation and attach the COVID-19 Vaccination Requirement Certification Form (if applicable)

*A fully accessible web format of the form is not currently available. For any questions or needs relating to accessibility, please send an email to: tpsgc.pacertificatsvaccins-apvaccinescertificates.pwgsc@tpsgc-pwgsc.gc.ca.

Future contracts

As of October 15, 2021, bidders for contracts that will require supplier personnel to access federal government workplaces must submit a certification form proving they meet the vaccine requirement as a part of the bid. Bids that do not include the certification will not be considered. The certification form will be included with implicated Requests for Proposals.

Accommodation measures

All contracting personnel and subcontractors accessing Government of Canada workplaces are to be fully vaccinated unless accommodated based on a certified medical contraindication, religion or another prohibited ground for discrimination as defined under the Canadian Human Rights Act.

In such cases, contractors are expected to inform the responsible contracting authority as soon as possible of:

  • the number of such personnel
  • the impacted work locations
  • the steps the contractor proposes to undertake to mitigate any associated risks (such as regular rapid testing)

Accommodation and mitigation measures are subject to approval by the contracting and technical authorities.

Unless specifically requested, contractors should not share any personal information with the contracting authority, such as any specifics about:

  • medical contraindications
  • Religious grounds
  • the applicable prohibited grounds of discrimination under the Canadian Human Rights Act.

Monitoring

Contracting authorities will be responsible for monitoring contractors’ adherence to the vaccination requirement. Additional information will be communicated to implicated contractors by the contracting authority as required.

About the New Policy on COVID-19 vaccination for supplier personnel

PSPC’s new COVID-19 Vaccination Policy for Supplier Personnel is now effective, with the vaccination requirement entering into force on November 15, 2021. The following provides a summary of the key elements of the Policy .

Scope

The vaccination requirement of the COVID-19 Vaccination Policy for Supplier Personnel applies to all new and existing Government of Canada contracts that involve services (including goods contracts that have a services component and construction services) where, in order to perform the work, supplier and subcontractor personnel require access to Government of Canada workplaces (i.e., places of work owned or operated by the Government of Canada) where they may come into contact with public servants. It also applies to certain site visits and bidders’ conferences.

Requirement

As of November 15, 2021, all personnel that a supplier provides to undertake work on contracts that require access to Government of Canada workplaces, as defined in the Scope section above, must be fully vaccinated against COVID-19 or, for personnel that are unable to be vaccinated due to a medical contraindication, religion, or other prohibited grounds of discrimination under the Canadian Human Rights Act only, be subject to accommodation and mitigation measures that have been presented to and approved by Canada. Suppliers are required to complete and submit a certification form stating that they will comply with this requirement for existing contracts and for new solicitations and contracts as part of their bid, or as instructed in the solicitation documents.

Duration

The vaccination requirements of the COVID-19 Vaccination Policy for Supplier Personnel will be time-limited to the COVID-19 pandemic. It will be reassessed at a minimum every six months, or as prescribed by the Treasury Board of Canada Secretariat.

Implementation

For new solicitations, contracting authorities will include new clauses in the solicitation documents to implement the vaccination requirement. For active solicitations, the documents will be amended before the closing date to include the relevant clauses. This may result in an extension of the bid period to provide bidders with additional time to complete their bids.

For existing contracts, contractors will be contacted by the contracting authority of the relevant departments and agencies with a Certification Form that they must complete and return by November 12, 2021.

Duty to accommodate

If supplier personnel are unable to be vaccinated due to a certified medical contraindication, religion, or other prohibited grounds of discrimination under the Canadian Human Rights Act, suppliers are expected to inform the responsible contracting authority as soon as possible of:

  • the number of such personnel,
  • the impacted work locations,
  • the steps the contractor proposes to undertake to mitigate any associated risks.

Mitigation measures are subject to approval by the technical authority and must be adequate to ensure the health and safety of public servants.

Non-Compliance

For new and active solicitations, completing and providing the COVID-19 Vaccination Requirement Certification Form is a mandatory requirement of the bid. If the bidder is unwilling to provide the certification form, then the bid will be found non-responsive.

For existing contracts, if the contractor is unwilling to provide the COVID-19 Vaccination Requirement Certification Form by November 12, 2021, or if it is subsequently discovered and verified that the certification form they provided is untrue or that there is a pattern of non-compliance with the certification, then means to ensure compliance, up to and including contract terminations, will be pursued.